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Computer productivity

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Tips on how you can improve your computer productivity.

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Computer productivity

  1. 1. Improving your computer productivity
  2. 2. Dominik Lukeš Digital Learning Technologist
  3. 3. What to expect How to get the most out of today
  4. 4. Today • Menu of options Soon • Choose what works • Allocate time Long term • Practice • Reflect
  5. 5. Productivity is a set of skills Skills need practice Practice needs focus
  6. 6. Why computer productivity What do we mean by productivity
  7. 7. Being more productive with every day computer tasks Being more productive by using computers
  8. 8. Why Save time Improve focus Reduce health impact
  9. 9. What helps you be more productive repetition memory load decision making load eye strain hand / shoulder strain reduce
  10. 10. How to achieve the reductions Remove distractions Display information side by side Display only information you need Use keyboard NOT mouse Switch windows less Do less retyping
  11. 11. Productivity Keyboard over mouse File organisation Screen organisation Utilities Productivity with common applications
  12. 12. Keyboard over mouse
  13. 13. Keyboard shortcuts Typing in commands
  14. 14. What keyboard shortcuts do you use?
  15. 15. Do you know how to type a keyboard shortcut?
  16. 16. Step 1: Press and hold control keys
  17. 17. Step 2: Press other keys while holding ctrl keys
  18. 18. The forgotten 3
  19. 19. Ctrl-Z, Y Undo / Redo Ctrl-C, X, V Copy, Cut, Paste Win-Tab / Alt-Tab Switch windows / Display task switcher Ctrl-W / Alt-F4 Close window / application Win key Start Windows search Tab, Enter, Esc Jump between fields, confirm entry, cancel
  20. 20. Shortcuts for text manipulation and navigation
  21. 21. Arrow keys, Home, End, PageUp, PageDown
  22. 22. Shifts selects +
  23. 23. Ctrl extends reach +
  24. 24. Alt-Shift moves text (only arrow keys +
  25. 25. Tab indents
  26. 26. Arrows, Home / End, PgDn / Up Move cursor in text Shift + move key Selects the text by move Shift + move key Extends jump point (by word, by paragraph, by page, end of doc) Tab / Shift Tab Extends outline level Alt-Shift-Arrows Move text up down / in outline level Text navigation and manipulation
  27. 27. Typing in commands
  28. 28. Bookmarks in Chrome Search engines + Tab Tell me what you want to do - Office 365 Launch apps by typing Choosing from lists Search over look
  29. 29. Bookmarks in Chrome come up first in search
  30. 30. Start typing wik, press tab and then type query
  31. 31. It works with many other websites with search
  32. 32. Alt-D on Windows, Ctrl-L on all
  33. 33. Tell me what you want to do?
  34. 34. Alt-Q puts you in the search
  35. 35. Also works in Google Docs
  36. 36. Win key opens search interface
  37. 37. Wox on Windows or Spotlight on Mac also do
  38. 38. … also a handy calculator
  39. 39. … also a handy calculator
  40. 40. Vimium is a Chrome plugin for browsing with keyboard Press F to display shortcuts
  41. 41. Type Shift T to search tabs
  42. 42. Type Shift-? to get a list of commands
  43. 43. Other tips
  44. 44. Combine mouse and click Use scroll wheel Learn scroll features of your touch pad
  45. 45. How to learn keyboard shortcuts
  46. 46. Routine - force yourself Mnemonics Cue Cards
  47. 47. Digiknow computer productivity CueCards
  48. 48. Screen organisation
  49. 49. Maximise text / viewing area Remove distractions Windows side by side Keyboard shortcuts
  50. 50. Maximise text
  51. 51. Bad for your health
  52. 52. Better
  53. 53. Best
  54. 54. Ctrl-+ Ctrl-scroll Ctrl-Shift-< / > pinch and zoom
  55. 55. zoom to fit zoom to text reduce toolbar
  56. 56. Windows on screen
  57. 57. 2 monitors 2 windows Minimise / full screen Win-Tab and Alt-Tab
  58. 58. 2 monitors help you see important info side by side
  59. 59. You can also see 2 windows on one monitor
  60. 60. Win-Tab shows Task View
  61. 61. Send current window to another monitor +
  62. 62. Snap window to side and resize it +
  63. 63. Maximize vertical windows size (snap to top/bottom) +
  64. 64. Make window full screen +
  65. 65. Minimise window +
  66. 66. Minimise window +
  67. 67. Win-Tab Alt-Tab Show Task View Switch windows Win-Ctrl- LEFT/RIGHT Move windows between monitors Win-UP/DOWN Maximise / minimise window Win-Shift- UP/DOWN Maximise window vertically Win-D Show desktop F11 Make browser full screen Text navigation and manipulation
  68. 68. File organisation
  69. 69. Long names Number files / folders Tree structure File extensions
  70. 70. Numbered names reduce visual search
  71. 71. Click in folder and type first letter to quickly select
  72. 72. File trees make a lot of sense
  73. 73. File trees make a lot of sense
  74. 74. Showing file extensions will reduce errors
  75. 75. Showing file extensions will reduce errors
  76. 76. Win-E opens File Explorer
  77. 77. Search makes looking for files even faster
  78. 78. Ctrl-E opens search, arrows select file +
  79. 79. F2 renames files and folders
  80. 80. FreeCommander is a great file management utility
  81. 81. Multifile rename can save you loads of time
  82. 82. Ctrl-B shows all files in subfolders, Ctrl-Y filters
  83. 83. Utilities
  84. 84. Clipboard managers Password managers File managers Launchers File search File backup Automation Synchronisation Screen shot and recording Text expanders Browser extensions
  85. 85. My favourite online services that keep me in Sync LastPass • Password manager Pushbullet • Send tabs between phone and computer Dropbox / Onedrive • Sync files Crashplan • Backup files IFTTT / Flow • Create triggers for online services (e.g. file tweets in Evernote)
  86. 86. My favourite productivity utilities Ditto • Clipboard manager Wox • Lightweight app launcher Everything • Lightning fast file search ShareX • Powerful screenshot tool
  87. 87. Clipboard manager will save your life
  88. 88. Clipboard manager will save your life
  89. 89. Clipboard manager will save your life
  90. 90. My favourite Chrome plugins Headings map Vimium Tabs Outliner Last Pass
  91. 91. Productivity in specific applications
  92. 92. Alt-Q Ctrl-E to search in Outlook Assign shortcuts in Word Navigation pane in Word F5 / Shift F5 in PowerPoint F12 – Save as in Office Find and replace – Ctrl-F / H Word Ctrl-Z for autoreplace Shortcuts to files into start menu Office 365 – Quick Access Toolbar
  93. 93. How to learn more
  94. 94. "Keyboard shortcuts for ..." Settings Change logs Lifehacker blog Schedule learning time
  95. 95. Digiknow computer productivity CueCards
  96. 96. Digiknow computer productivity CueCards digiknow.sbsblogs.co.uk
  97. 97. Thank you This presentation was created by Dominik Lukes and it is made available under Creative Commons Attribution license

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