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Scrum With Ms Project

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If you wonder how you can use MS Project with scrum see this slide show

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Scrum With Ms Project

  1. 1. INCREASE YOUR PROJECTS EFFICIENCY WITH ADEPT PROJECTSHARE ”SCRUM WITH MS PROJECT” If You fail your project, your project will fail you
  2. 2. Scrum your way into the project 1 Projectmanager must define the project scope budget based on the internal or external contract Product owner must list all the features in the productbacklog Create Release backlog based on budget you have. Define Sprints based on release backlog PM defines sprints and initial budget for each sprint in MS Project and publish it to Projectshare
  3. 3. Scrum your way into the project 2 In Projectshare, Scrum master gather the team and creates a Scrumboard for each sprint On each scrumboard the sprint backlog is created and ETC (estimate to complete) are defined for each backlog. The total Scrum ETC is calculated and can be directly compared with Initial ETC from Project manager If Scrum ETC exceeds the Initial ETC. Backlogs can be moved to new sprint or PM can assign more work to the sprint
  4. 4. Scrum your way into the project 3 Freeze Scrum board ETC and Scrum master must make daily standup meeting with the team and write down the ETC on each backlog Team Member write daily work in Timesheet Use Burndownchart to see the project progress Use Burnupchart to see if it spent hours matches with burndownchart Import hours in MS Project to see overall progress
  5. 5. Screen Shots
  6. 6. Resources are Imported from Projectshare to MS Project Global Resource pool in Projectshare Server Importing toLocal Resource pool in Ms project
  7. 7. Import Vacations Resources inserts vacations within the project scope in projectshare Importing to Local calendar in Ms project
  8. 8. Create your project (SPRINTS) and publish Create the sprints in MS Project. The resource vacations and Country hollidays will be calculated within your plan.
  9. 9. Analyse your sprint in scrumboard When you published your project you can create scrumboard for each Sprint created in MS Project.
  10. 10. Resources can insert hours into the sprint and then the hours can be imported to MS Project or Projectsimple Resources begin to register time daily Importing Timephased data into ms project
  11. 11. Scrum master can always draw a Burndownchart Burndown charts shows the health of your project. It shows if it is delayed or on schedule. The forecast line shows the Trend of your project based on current progress. Actual shows the actual progress and the Projected line shows, how the progress project should look if everything goes as planned.
  12. 12. Resources can see the plan on a web gantt, (Save a MS PROJECT license)
  13. 13. Screen Shots Executive Reportings
  14. 14. Project Report:Time/Actuals/BaseLine This report shows all spent hours , remaining work and start and finish dates. Both as chart and Reports It also shows how you current project look like compared from the original planned. By baseline compare
  15. 15. Project Custom Report Select your own fields from project(task/user table) and show it in the report
  16. 16. Chart Resource Allocation Views the 3 charts, Allocation per user, For whole department or company Below shows selected user allocation
  17. 17. Report Resource hours Views the timespent of users on dailybasis grouped by Department
  18. 18. Report Resource Admin hours Views the timespent on Administartive hours such Sickdays, Sickleaves , meeting flex
  19. 19. Highlights Use MS Project for see the whole picture, dependencies, total progress, base line and more. Avoid to create detail planning in MS Project but keep it simple on Sprint level. Let the the team make the detail planning on scrumboard. Enforce your team to fill hours in timesheet. Controling of Spent hours is Controling your costs.
  20. 20. Conclusion Use MS Project for see the whole picture, dependencies, total progress, base line and more. Avoid to create detail planning in MS Project but keep it simple on Sprint level. Let the the team make the detail planning on scrumboard. Let every
  21. 21. MS Project Integration In order to use MS Project for scrum, you need an Addon to MS Project. Please contact support@adept.dk to get access to the addon.

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