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Professional Presentation Skills - BM Seminar Series

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BM Seminar Series
Professional Presentation Skills
BM English Speaking
30th Aug 2014

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Professional Presentation Skills - BM Seminar Series

  1. 1. Professional Presentation Skills -Shayna Gupta Trainer – BM English BM Seminar Series www.bmconsultantsindia.com BM Seminar Series
  2. 2. ? www.bmconsultantsindia.com ? ? ? ? ? ? ? BM Seminar Series
  3. 3. www.bmconsultantsindia.com BM Seminar Series
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  5. 5. Presentation is a means of communication which can be adapted to various speaking situations : Talking to a group Addressing a meeting Briefing a team. www.bmconsultantsindia.com BM Seminar Series
  6. 6. Opening 40% Stucturing 25% Connect to reality 15% Closing 20% Presentation Outline 1 1 1 2 3 4 5 6 7 8 1 2 3 4 2 3 4 5 2 www.bmconsultantsindia.com BM Seminar Series
  7. 7. Most People Feel Anxiety What people fear most... • Snakes • Death • Fire • Height • Dogs • Insects • Public speaking www.bmconsultantsindia.com BM Seminar Series
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  9. 9. Why Are You Afraid? • You are at the center of attention •Lack of experience •Feelings of strangeness •Fear of rejection or embarrassment •Fear of looking stupid in front of others •Fear that your mind will go blank www.bmconsultantsindia.com BM Seminar Series
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  11. 11. Opening 40% How to start a speech ? The essence of your speech lies in How You Start Speaking… Stucturing 25% Connect to reality 15% Closing 20% 1 1 1 2 3 4 5 6 7 8 1 2 3 4 2 3 4 5 2 www.bmconsultantsindia.com BM Seminar Series
  12. 12. Techniques of opening a speech • Engage the audience • Ask a question that requires the audience to answer • e.g.- Suppose you are at a political rally. Instead of saying: “They’ve never done anything to help us.” Try: “What have they ever done to help us?” www.bmconsultantsindia.com BM Seminar Series
  13. 13. Techniques of opening a speech • Use the Previous speaker • Pick up on something a previous speaker said or did • e.g. - “Thank you Ms. McPherson for an enlightening and entertaining presentation on the right way to apply for a bank loan; we appreciate having this mysterious area clarified.” www.bmconsultantsindia.com BM Seminar Series
  14. 14. Techniques of opening a speech • Prop or Visual • Grab the attention of your audience and set the mood e.g. - 5 4 3 2 1 0 www.bmconsultantsindia.com horlicks complan bournvita boost january february march BM Seminar Series
  15. 15. Techniques of opening a speech • Compliment Your Audience • Praise your audience. But be sincere • e.g. - • “It’s great to see you all, Thank you for coming here today.” www.bmconsultantsindia.com BM Seminar Series
  16. 16. Techniques of opening a speech • Story/Anecdote • Tell a short story. Start your presentation with a personal story • e.g. – A personal story An inspirational story www.bmconsultantsindia.com BM Seminar Series
  17. 17. Techniques of opening a speech • Challenging Question • All good conversations start with a good question • e.g. – In a speech about first aid, a speaker could begin by asking, “Do you know what to do if your child begins to choke?” www.bmconsultantsindia.com BM Seminar Series
  18. 18. Techniques of opening a speech • Suspense/ Surprise • Start with a suspense-building sentence or take them in one direction then hit them with surprise  e.g. – you can create suspense by  Action  Words  A prop or a visual www.bmconsultantsindia.com BM Seminar Series
  19. 19. Techniques of opening a speech • Quotation • Use a quotation that taps the credibility and power of the person who stated those words • e.g. – “You do not lead people by hitting them over the head – that’s assault, not leadership.’ We are looking for leaders to inspire and motivate.” – said by Dwight D. Eisenhower, 34th President of the United States. www.bmconsultantsindia.com BM Seminar Series
  20. 20. •Time management •Work life balance •Online shopping www.bmconsultantsindia.com BM Seminar Series
  21. 21. How to Structure a speech ? How to Structure a speech ? Opening 40% Closing 20% Closing 20% 4 ways to structure a speech 1 2 3 4 Stucturing Stucturing 25% Connect to Connect to reality 15% Opening 40% 25% reality 15% www.bmconsultantsindia.com BM Seminar Series www.bmconsultantsindia.com BM Seminar Series
  22. 22. Structuring a speech • Melodrama Structure: • A story personal to the speaker with a similar structure to many movies. We meet the character and see their circumstances. Then a tragedy occurs. And finally tell how your character overcomes and triumphs over the tragedy. This speech structure creates a journey that will emotionally engage your audience and build credibility. www.bmconsultantsindia.com BM Seminar Series
  23. 23. Structuring a speech • The Tower Structure: • Building up your presentations step by step by involving your audience to first speak about the problems and then the solution. www.bmconsultantsindia.com BM Seminar Series
  24. 24. Structuring a speech • Mystery Structure: • Structure your speech around asking a question or presenting a problem to the audience that they are desperate to know. o Why has the problem occurred? o How has the problem occurred? www.bmconsultantsindia.com BM Seminar Series
  25. 25. Structuring a speech • Ping Pong Structure: • Another fun way to structure a speech is to present both sides of the argument in such a way that the audience wants to find out “Who wins?”. www.bmconsultantsindia.com BM Seminar Series
  26. 26. 2 ways to connect to reality Opening 40% Closing 20% 1 2 Stucturing 25% Connect to reality 15% www.bmconsultantsindia.com BM Seminar Series
  27. 27. Connect to reality www.bmconsultantsindia.com Video BM Seminar Series
  28. 28. Connect to reality • Role - plays • A skit or a role – play can prove helpful in understanding a speech or a presentation www.bmconsultantsindia.com BM Seminar Series
  29. 29. 5 Techniques of closing 1 2 3 4 5
  30. 30. Techniques of closing • Summary closing • You simply summarize the points that you detailed in the body of the speech. E.g.- The best way to summarize ideas in your conclusion is to ask yourself the following important questions:  Why?  What ?  How? www.bmconsultantsindia.com BM Seminar Series
  31. 31. Techniques of closing • Wrap up closing • You repeat or mention an opening element to create a complete loop • E.g.-  A transition A summary A memorable closing statement www.bmconsultantsindia.com BM Seminar Series
  32. 32. Techniques of closing • Direct appeal closing • you ask the audience to take specific action • E.g.- At a graduation ceremony, a speaker might ask the new graduates to take a particular action or change their outlook as they begin their careers. www.bmconsultantsindia.com BM Seminar Series
  33. 33. Techniques of closing • Reference closing • You mention the group you are speaking to, the location, date, a quotation or other point that connects you with your audience. • E.g.-If you’re speaking to a community service group you can mention their • History • Philosophy • Achievements www.bmconsultantsindia.com BM Seminar Series
  34. 34. Techniques of closing • Inspirational closing • You use an inspirational quotation, poem or anecdote to end the speech. • E.g.- • “Live as if there is no tomorrow, Learn as if you were to live forever” – a quote by Mahatma Gandhi, our Father of the nation on aspiring learners to study further. www.bmconsultantsindia.com BM Seminar Series
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  37. 37. 1. Practice Your Speech Practice alone many times  speak out loud  speak looking into a mirror  stand in the corner  record your practice www.bmconsultantsindia.com BM Seminar Series
  38. 38. 2. Practice Your Speech Practice before friends  Gets you closer to the "real world" of speaking to a group  Even one person is good for this type of practice www.bmconsultantsindia.com BM Seminar Series
  39. 39. 3. Have A Backup Have a backup, in case you forget what you want to say. www.bmconsultantsindia.com BM Seminar Series
  40. 40. Did you know it ? • Body language is the quiet, secret and most powerful language of all! • According to experts, our non-verbal language communicates about 50% of what we really mean (voice tonality contributes 38%) while words themselves contribute a mere 7%. • Our bodies send out messages constantly and often we don't recognize that we're communicating a lot more than we realize. • Between 60-80% of our message is commnicated through our Body Language, only 7-10% is attributable to the actual words of a conversation. www.bmconsultantsindia.com BM Seminar Series
  41. 41. Aspects of body Language • 1. physical appearance • __________________________________________ Conveys to others something special • 2. posture • __________________________________________ Tells others more than your words do • 3. gestures • __________________________________________ Add a visual aid to what you are saying • 4. eye contact • __________________________________________ • 5. facial expressions • __________________________________________________ Shows your interest, courage and confidence A mirror of your emotions www.bmconsultantsindia.com BM Seminar Series
  42. 42. Good posture? Stand tall. Walk tall and sit tall. Sit at the front edge of the chair, leaning slightly forward. www.bmconsultantsindia.com BM Seminar Series
  43. 43. Eye Contact? Maintain sincere continuous eye contact. Avoid staring. Facial expression? Carry a warm and natural smile. Gesture? natural and meaningful gesture when necessary www.bmconsultantsindia.com BM Seminar Series
  44. 44. Don’ts • Don't wear heavy make-up and strong perfume. • Don't be late. • Don't eat, drink, chew gums or smoke. •Don't cross your arms over your chest. •Your cell phone should not be with you during a speech. www.bmconsultantsindia.com BM Seminar Series
  45. 45. 5 Last Minute Tips 1. Smile 2. Breathe 3. Water 4. Notes 5. Finish on, or under time www.bmconsultantsindia.com BM Seminar Series
  46. 46. Summary Guide audience gently Use pauses effectively Answer questions inclusively www.bmconsultantsindia.com BM Seminar Series
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