SAP Product Brief                                                                                                   SAP So...
Get Accurate Reports with Inte-                                                                                Figure 1: I...
to perform tasks such as database             Crystal Reports Server adds security           On-report sorting, filter-wri...
QUICK FACTS                                                                               /contactsap...
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Integrating Crystal Reports with SAP Business One


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SAP Business One with Crystal Reports delivers compelling reporting functionality and information access to small and medium sized enterprises (SMEs).

With Crystal Reports, SMEs can get up-to-date intelligence to drive decision making.

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Integrating Crystal Reports with SAP Business One

  1. 1. SAP Product Brief SAP Solutions for Small Businesses and Midsize Companies SAP Business OneINTEGRATING CRYSTAL REPORTS® The SAP® Business One application, together withWITH SAP® BUSINESS ONE the Crystal Reports® offer-COMPREHENSIVE REPORTING TO DRIVE ings from the SAP Business-SMALL BUSINESS SUCCESS Objects™ portfolio, delivers compelling reporting func- tionality and information access to small businesses.Converting raw business data into The Crystal Reports® family of offeringsmeaningful information that can be act- from the SAP® BusinessObjects™ solu- With these offerings, smalled upon remains an ongoing challenge tion portfolio is a powerful and dynamic businesses can get up-to-for most small businesses. Few report- reporting solution that helps users de-ing tools have the functionality not only sign, explore, visualize, and deliver com- date intelligence to driveto gather data from appropriate systems pelling reports and information across decision making.but also to transform that data into a the enterprise network (see table). Withformat that is useful for a business user. complete integration with the MicrosoftAs a result, businesses are often com- Office products and a focus on datapelled to cobble together reports from security, Crystal Reports allows you todata that has been imported in an ad choose from a variety of report formatshoc manner from different applications. and to control access to informationAdditionally, since most small business- displayed. Together, SAP Business Onees have very limited IT resources, they and Crystal Reports provide compre-constantly look for ways to make it hensive reporting functionality thateasier for their employees to create, allows you to get crucial insights intomanage, and distribute reports. all parts of your business.Features of Crystal ReportsReport Creation and Viewing Reports Publishing, Distribution,Customization and Access with Crystal Reports® ServerCreate reports in a variety View and export reports to Publish reports to the Webof layouts with interactive Adobe PDF, Microsoft Word,drill downs Microsoft Excel, RTF, and XMLUse powerful cross-tabs Enable powerful visualiza- Distribute reports acrossfor rapid and enhanced tions and interactivity by em- the enterprise by e-mail,financial reporting bedding Adobe Flash (SWF) fax, electronic file transport, files created in any tool and standard printingCustomize reports by adding Use on-report sorting, filter- Access files anywhere andany standard SAP® Business ing, and reformatting without anytime with the viewer forOne data field or user- requerying the database Crystal Reports software,defined field even without a network connectionPerform what-if scenario Drill down into transactional Assign access rights atmodeling directly in reports details while preserving user and group levelswhen Crystal Reports is security at user and reportcombined with Xcelsius® levels with Crystal ReportsEngage software Server software
  2. 2. Get Accurate Reports with Inte- Figure 1: Interactivegrated Reporting and Analytics Reports with Multiple Data ViewsWith the integration of Crystal Reportsand SAP Business One, you can launchthe latest release of Crystal Reportsfrom within the SAP Business Oneapplication. You can then access datafrom SAP Business One and fromassociated applications from SAPsoftware solution partners.You can install the integration add-onusing the standard mechanism for in-stalling add-ons and can access it fromthe main menu in SAP Business One.Once installation is complete, you canpublish any Crystal Reports .rpt file on flexible data presentation options. You tion, in client meetings or on a busi-the associated menu area in SAP Busi- can quickly embed Flash (SWF) files ness trip. With this flexibility, you canness One and run the reports from any into your reports for compelling and stay in touch with your business wher-SAP Business One client. You can cre- information-rich reports. ever you are.ate groups, assign users to the groups,and then specify access rights that allow You can customize reports by adding Maximize Productivity withonly certain people to run the reports. standard SAP Business One data fields Interactive Reports or any user-defined fields to a reportCreate Comprehensive Reports layout. You can also attach messages On-report sorting, filtering, and refor-with Stunning Visualizations with personalized information, helping matting allow you to explore informa- to increase reading rates. Reports then tion interactively without requerying theSAP Business One and Crystal Re- can be exported into electronic formats database. This means that you can an-ports allow you to create new reports that best fit your specific business swer business questions faster andand customize existing ones using a needs, including Adobe PDF, Microsoft with fewer reports, significantly reduc-variety of presentation formats that in- Word, Microsoft Excel, RTF, and XML. ing report proliferation and dependenceclude interactive drill-down functionality You can print, fax, or e-mail them and on IT. For example, you can access theand sophisticated formatting. Together, also save them securely to specific report information you need inthe offerings provide reporting for all, allowing you seconds by selecting the desired databusiness processes supported by SAP to access them anywhere and at any view from the report viewer’s parame-Business One, including accounting, time. Comprehensive security features ter panel.sales, purchasing, production, invento- help ensure that your employees viewry, service, and management. and access only the data that they are In addition, you can improve your oper- authorized to access. ational efficiency by integrating report-You can create advanced report de- ing with existing processes and execut-signs and visualizations by adding In addition, you can download the view- ing business decisions from withindynamic charts, graphics, and even er for Crystal Reports, enabling you to reports. By embedding Adobe Flexvideo files to your reports (see Figure 1). interactively explore Crystal Reports (SWF) applications, you can integrateAdobe Flash offers a wide variety of files, with or without a network connec- operational workflows in your reports
  3. 3. to perform tasks such as database Crystal Reports Server adds security On-report sorting, filter-write-back. Use-case scenarios may at both the report level and the datainclude clicking the “approve” or “re- level. Reports and folders are visible ing, and reformattingject” button on an expense report or only to certain users or groups. Data- allow you to exploreproviding instant feedback via a com- level security allows the same report toments box. You might also click the show different rows of data to different information interactively“buy” button on a report that links to users when the report is based on the without requerying thean online store and enables you to semantic layer. Crystal Reports Serverplace an order directly from the report. can integrate with the Microsoft Win- database. This meansThis innovative feature makes static dows Active Directory and with Light- that you can answerreports actionable and increases end- weight Directory Access Protocoluser productivity. (LDAP)–based security for single sign- business questions fast- on convenience. er and with fewer reports.By integrating Xcelsius® Engage soft-ware in your Crystal Reports, you can Take advantage of the power of Crystalperform what-if scenario modeling Reports Server to deliver informationdirectly in the report and visualize the to your employees via an integratedpotential outcome of your decisions Web-based user portal. By utilizing the Learn More(see Figure 2). This strong decision Crystal Reports Server business intelli-support tool delivers answers to multi- gence portal, which is a complete, To learn more about the synergy be-ple business questions in the same production-ready Web portal, you can tween SAP Business One and Crystalreport, thereby reducing report pro- deploy the solution as a Web-based Reports and how these offerings canliferation in your organization. information system and enable your give you the insight into your business employees to access, view, and inter- to make the right decisions, call yourExpand the Scope by Adding act with reports securely over the Web. SAP representative or visit us atCrystal Reports Server /sapbusinessobjectsBy adding Crystal Reports Server soft- /sme/reporting/index.epx.ware, you can expand the scope ofyour application and enhance the value Figure 2: On-Reportto your business in many ways. Crystal “What If” Scenario ModelingReports Server provides all the dataaccess and features of Crystal Reportsin a managed, secured serverenvironment.You can automate the production ofreports at a prescheduled time and setup automated delivery using e-mail orprint, or by saving to a shared directoryon the server or directly to the CrystalReports Server business intelligenceportal. This flexibility allows you to man-age and share your reports securelywithout depending on IT.
  4. 4. QUICK FACTS /contactsapSummaryTogether, the SAP® Business One application and Crystal Reports® software deliver com-pelling reporting functionality. Taking advantage of these offerings will significantly increaseyour productivity, whether you are developing new reports, customizing existing ones, ordistributing reports across the enterprise.Business Challenges• Gather data contained in various places and generate timely reports• Distribute information to those who need it and access it anywhere and anytime• Control access to sensitive business dataKey Features• Report creation and customization – Access data from multiple sources, create new reports, or customize existing ones in a variety of layouts with minimal IT overhead• Report viewing – Enable powerful visualizations and interactivity using integrated tools such as Adobe Flash and Adobe Flex• Publishing and distribution – Export reports to electronic formats that best fit your business needs, and deliver them either over the Web or embedded in other applications, including portals, while preserving securityBusiness Benefits• Faster and better decision making thanks to timely and accurate reports based on critical company data across financials, sales, customers, inventory, service, production, and operations• Cost savings resulting from reduction in time and effort required to generate reports and reduced dependence on IT• Improved access to critical business information any way people require it and at any timeFor More InformationCall your SAP representative or visit us online at /sapbusinessobjects/sme/reporting/index.epx. 50 093 131 (09/01) ©2009 by SAP AG. All rights reserved. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies (“SAP Group”) for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.