Gsehd ts process flow charts updated

256 views

Published on

Published in: Education, Business
  • Be the first to comment

  • Be the first to like this

Gsehd ts process flow charts updated

  1. 1. Data System TransitionFlowcharts of Procedures
  2. 2. Data System Components/Setup
  3. 3. Levels of Accreditation inUniversity Level AccreditationSchool Level AccreditationProgram Level AccreditationSecEd, ELEM, SSETS, ECSE, SSETS/EBD, BilSPED, DEL,CHD, C-EBD
  4. 4. Program TS Set Up Process/ TimelineINFORMATIONLead faculty attend TSpresentation, receive rubrics forconfirmation, forms, andchecklists for completing theprocessORIENTATIONProgram faculty attendpresentation to learn more aboutthe systemstools, functions, capabilities, andthe process of going live at GSEHDACTIVATIONFaculty provide requestedinformation for TS student andfaculty setup, confirm contents offolios, schedules training, andmake revisions necessary to ‘GoLive’FACULTY TRAININGFaculty receive training anddecide how students will use thesystem, develop policies, and setup visibility for studentsSTUDENT TRAININGPrograms will be asked to sharestudent instructional guides withall faculty teaching courses withkey assessments or e-portfolios, to be sent to their classby email or posted on blackboard.If further training isnecessary, programs, class, orindividuals can request training
  5. 5. Program Level StatusELEMWentlive Fall2012Courselinking iscompleteECSEWentlive Fall2012Courselinking iscompleteDELWentlive Fall2012Courselinkingwill becompletedby 2/22BILSPEDCurrentphase:ActivationSet to golive inApril of2013EBDCurrentphase:ActivationSet to golive inApril of2013SSETSCurrentphase:ActivationSet to golive inApril of2013SEC EDCurrentphase:Activationby programSet to golive inApril of2013CHDThe 6phaseprocesshas notbegun
  6. 6. SE Content area StatusSEEnglishCourselinking iscompleteSEESLCourselinking iscompleteSEFOREIGNLANG.Courselinking willbecompletedby 2/22/13SEMATHCurrentphase:ActivationSet to goliveSESCIENCECurrentphase:ActivationSet to goliveSESOCIALSTUDIESCurrentphase:ActivationSet to goliveSEC EDFOLIOSPAorganizations
  7. 7. CAPF Data Collection ProcessStudentsdownloadfillable adobeCAPF formfromthe Admissionspage of theGSEHD websiteStudents usetheir officialtranscripts tocomplete formand provideaccurateapplicationinformationStudents submitthe formthroughadmissions asthey havetraditionallyAdmissionsscans the CAPFform into GWDocs datasystem andforwards theelectronic draftto the programfor reviewFaculty ReviewCAPF’s makeacceptancedecisions andforwardsinformationback toAdmissions tobe entered intoAY andgenerateprogram plans(includingdeficiencies)Data fromfillable pdfforms forstudents thathave acceptedthe offer andplan toenroll, will besent to OPPAand designatedprogram staffby AdmissionsProgram staffwill use thespreadsheet ofCAPF data sentby Admissionsto complete theCAPFWorksheet in TSThe program orSS program repwill be asked toupload scannedthe final CAPFforms to TS (asan attachmentto the CAPFworksheet … Ifpossible).Faculty willmake emailrequests forCAPF reports atanytime. DDSAexpects at leasta 48 hour turnaround on suchrequests.
  8. 8. IT PROCEDURES FOR SET UP(BACK END SETUP)
  9. 9. GW & TS DITs Set UpProcess TimelineINFORMATIONLead faculty attend TSpresentation, receive rubrics forconfirmation, forms, andchecklistsfor completing theprocessORIENTATIONProgram faculty attendpresentation to learn more aboutthe systemstools, functions, capabilities, andthe process of going live at GSEHDACTIVATIONFaculty provide requestedinformation for TS student andfaculty setup, confirm contents offolios, schedules training, andmake revisions necessary to ‘GoLive’FACULTY TRAININGFaculty receive training anddecide how students will use thesystem, develop policies, and setup visibility for studentsSTUDENT TRAININGPrograms will be asked to sharestudent instructional guides withall faculty teaching courses withkey assessments or e-portfolios, to be sent to their classby email or posted on blackboard.If further training isnecessary, programs, class, orindividuals can request training
  10. 10. DDSA Student Enrollment ProcessTo be conducted each semesterProgram Sets a “Go Live”Date•Student training is conducted orscheduleStudents on class lists not inpeople tables will beallocated 1 semestersubscriptions and manuallyset upDDSA will share the list withprogram lead faculty to getconfirmationDDSA will manually linkstudents to courses tied tokey assessments in TSClass lists are shared withfaculty for confirmationduring the orientationphaseDDSA runs class lists for allcourses on key assessmenttable offered the givensemesterDDSA will match class listsagainst people tablesgenerated by DIT for TSuploadFinal list with subscriptiontypes (based on degree andaffiliation with GSEHD) issent to DIT for SSO set upDDSA, TS, & DIT will meet toreview set up, investigateerrors, and assure allstudents have full accountsStudents will receive emailnotification that theirsubscriptions have been setup with directions foraccessing the system.
  11. 11. FACULTY PROCEDURES(ACCESSING THE SYSTEM & SCORING ASSESSMENTS)
  12. 12. STUDENT PROCEDURES(ACCESSING THE SYSTEM & UPLOADING ASSESSMENTS)
  13. 13. STUDENT KEY ASSESSMENT PROCESSStudents access TS bysigning on through singlesign on (SSO)Students completedemographic survey orprogram specific formsStudents receive coursesyllabus which details whatassignments are keyassessments and must beaccessed through TSStudents receiveinstructional slideshow forusing TS and submittingassignmentsStudents open programfolio and assessment theyhave been instructed tocompleteStudents reviewassignmentoverview, directions, andrubric (if made visible byprogram)Students completeassignment, save file ontheir computer, thenupload/submit to TSStudents view commentsand rubric score, oncenotified by faculty thatgrades have been madeavailable

×