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Simple Strategies for Managing Event Committees

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https://bloomerang.co/resources/webinars/

An event committee can be a valuable asset to any organization’s fundraising efforts, but we all know they can also be a management nightmare! A.J. Steinberg will show you how to learn to love your event committees and lead them to success with simple strategies and tips.

Published in: Government & Nonprofit
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Simple Strategies for Managing Event Committees

  1. 1. Simple Strategies for Managing Event Committees 1/5/17 1pm Eastern The presentation will begin shortly.
  2. 2. 3 This presentation is being recorded! 
 The recording and slides will be emailed to you. Please chat in any questions for our guest. We will answer them in the formal Q&A session at the end of the presentation. Follow along on Twitter with #Bloomerang @BloomerangTech. For best audio quality, dial in by phone.
 (check your email for dial-in info from ReadyTalk) Before we get started »
  3. 3. 3 https://bloomerang.co/demo/video
  4. 4. 3 Our guest presenter » A.J. Steinberg @QueenBeeMalibu • founder of Queen Bee Fundraising • designed special events since 1999 • guided volunteer committees in the successful production of nonprofit galas, fashion shows, concerts and street festival for a broad spectrum of nonprofits including The Jane Goodall Institute, Cystic Fibrosis, BreatheLA and Union Rescue Mission.
  5. 5. Simple Strategies for Managing Event Committees Presenter: A.J. Steinberg, Queen Bee Fundraising
  6. 6. About the Topic Expert We will be discussing: I. The Queen Bee Theory II. How to identify and recruit effective committees III. Effective committee leadership IV. Finding the hidden assets within your committee V. Guidelines for managing committee problems and personal issues In This Webinar
  7. 7. About the Topic Expert I. Committee Task Outline II. Sample Meeting Agenda III. Simple Strategies for Managing Committees presentation slides plus • 20-minute committee brainstorm session phone call Bonus Material
  8. 8. How to Plan a Super Successful Special Event EVENT COMMITTEES
  9. 9. How to Plan a Super Successful Special Event Love them…or hate them? Why we hate them: • Takes work to find committee members • Lots of personalities and opinions to deal with • Often easier just to do the planning on your own Why we love them: • They help do the heavy lifting • They help solicit donations & sponsorships • They sell tickets and bring in new supporters
  10. 10. About the Topic Expert Bee Hive Basics:  Queen Bee: The influencer, brings the worker bees to the hive  Worker Bee: Works hard for the benefit of entire hive and Queen Bee  Drone Bee: Does no work, but is important for fertilization YOU NEED ALL THREE TYPES OF BEES! I. The Queen Bee Theory
  11. 11. About the Topic Expert How to identify and recruit event chairs and committee members First, the Queen Bees!  Queen Bee Traits: Influencers, strong personalities, organized, responsible, well connected both socially and in business  Where To Find Queen Bees: Past committees, spouses of board members, loyal and generous donors II. How to identify and recruit effective committees
  12. 12. About the Topic Expert How to recruit your Queen Bees  First, a phone call: Let them know you are planning an event and would like their input. Get a feel if they are interested in working on the event committee  Next, meet in person: Spend time brainstorming, then ask if they would like to Chair the event committee. Don’t oversell and don’t scare them!  Follow up with a phone call: Thank them and let them know you will be arranging a meeting to discuss who to bring on board as worker bees. II. How to identify and recruit effective committees
  13. 13. About the Topic Expert How to recruit your Worker Bees  Let the Queen Bees help choose them: The Queen Bees will be working closely with the committee so let them choose worker bees with whom they feel comfortable and confident  Contact via email: Have the Queen Bees send email requests to their friends and contacts that they would like to serve on the committee. If you are bringing in your own contacts, then you will generate the email  Follow up with real information: Send an email to thank the new committee members and outline clearly your timeline for producing the event II. How to identify and recruit effective committees
  14. 14. About the Topic Expert 3 important words: Organization Communication Appreciation and recruit effective committees III. Effective committee leadership
  15. 15. About the Topic Expert Organization Give them what they need at the very start  Timelines & Committee Task Outline  Auction Wish List  Donation Request Letter  Auction Intake Sheet  Thank You Letter and recruit effective committees III. Effective committee leadership
  16. 16. About the Topic Expert Communication Never assume your committee knows everything that is happening  Email and text reminders about meetings and deadlines  USE AGENDAS FOR ALL MEETINGS  Follow up meetings and walk-throughs with recap emails  Note any changes in meetings or event game plan in emails III. Effective committee leadership
  17. 17. About the Topic Expert Appreciation You can never show your appreciation enough!  Respecting the committee’s time  Thanking the group, as well as thanking individuals  Be clear about their efforts being integral to your organization’s mission  Thank them before, during and after the event and recruit effective committees III. Effective committee leadership
  18. 18. About the Topic Expert Leading the meetings Be organized – be in control!  Use an agenda  Let the committee Chairs lead the meeting  Step in when the conversation veers off-course  Use the RIGHT WORDS when the WRONG IDEAS are being considered and recruit effective committees III. Effective committee leadership
  19. 19. About the Topic Expert Wrong ideas need the RIGHT WORDS Praise – Delay - Distract  PRAISE – That’s a great/interesting idea  DELAY – Let me discuss that with the Board/the staff  DISTRACT – In the meantime, let’s focus on…. and recruit effective committees III. Effective committee leadership
  20. 20. About the Topic Expert Remember… You are in control and they look to you for leadership and recruit effective committees III. Effective committee leadership
  21. 21. About the Topic Expert Your committee brings ASSETS to your event  They bring talents and expertise to your planning They bring in donations and sponsorships They bring their contacts to your mailing list V. Finding the hidden assets in your committee
  22. 22. About the Topic Expert Help them recognize their ASSETS  Bring a Wish List to the first meeting  Brainstorm about potential assets at the first meeting  Help them with outreach and follow up V. Finding the hidden assets in your committee
  23. 23. About the Topic Expert Teach them the right mindset to ASK  They are not asking for money…they are OFFERING AN OPPORTUNITY TO PARTICIPATE IN SOMETHING MEANINGFUL V. Finding the hidden assets in your committee
  24. 24. About the Topic Expert COMMITTEE SURVIVAL GUIDE and recruit effective committees VI. Guidelines for managing committee problems and personal issues
  25. 25. About the Topic Expert Personality types to watch out for  The Chatterbox – talks about anything, any time  Debby Downer – brings a world of woe to the meetings  The Mean Girl(s) – put downs and gang ups  The Selfie – it’s all about her and she wants her way and recruit effective committees VI. Guidelines for managing committee problems and personal issues
  26. 26. About the Topic Expert Situations to watch out for  The Bad Mouth– talks negatively about committee/event  The Over-Promiser– be skeptical and prepared  The Disappeared– be aware if someone has slipped away  The Thief– handle in private, handle immediately  Death or Illness – handle in private, rally the troops and recruit effective committees VI. Guidelines for managing committee problems and personal issue
  27. 27. About the Topic Expert If you remember 3 things from today… Organization – Communication – Appreciations Praise – Delay - Distract You are in control and they look to you for leadership and recruit effective committees III. Effective committee leadership
  28. 28. About the Topic Expert Join us at Queen Bee Fundraising for workshops, webinars and programs that help nonprofit organizations create professional-quality events that generate greater revenue and engagement. www.QueenBeeFundraising.com aj@queenbeefundraising.com Looking for more strategies to succeed with your events?
  29. 29. Questions?
  30. 30. https://bloomerang.co/resources •Nonprofit Wrap-Up •Bloomerang TV •Bloomies •eBooks •Daily blog post •Weekly webinars •Templates •Guides
  31. 31. Our next free webinar » 7 Steps to a Simple, Successful Fundraising Plan When: Thursday, Jan. 12th, 2017 – 3:00pm Eastern Sandy Rees https://bloomerang.co/resources/webinars

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