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2011 Faculty Pre-Departure Orientation


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2011 Faculty Pre-Departure Orientation

  1. 1. UT Arlington Study Abroad<br />Pre-Departure Orientation<br />
  2. 2. Today’sTopics<br /><ul><li>Insurance requirements
  3. 3. Optional plans through UT Arlington
  4. 4. International SOS
  5. 5. Cards available for all participants
  6. 6. Health and safety abroad
  7. 7. Emergency procedures
  8. 8. Alcohol & drugs abroad
  9. 9. Accessing money abroad
  10. 10. Packing and travel advice
  11. 11. Cultural learning & adjustment
  12. 12. Post Acceptance Forms
  13. 13. Anything you want to discuss</li></li></ul><li>Expectations & Concerns<br /><ul><li>Write down some of your expectations and concerns
  14. 14. Expectation vs. Reality</li></ul>“How not to blend in with your surroundings” by Maggie Lunday<br />COBA in Spain, summer 2010<br />
  15. 15. What Study Abroad Is:<br /><ul><li>Not a vacation for credit or easy A
  16. 16. Side note: Travel is NOT an excuse to miss class!
  17. 17. Not without challenges and difficult moments
  18. 18. Not Texas
  19. 19. It is an academic pursuit that will be fun too
  20. 20. It will be one of the best choices you will make as a student</li></li></ul><li>Insurance Requirements<br /><ul><li>Travel insurance is required of all participants</li></ul>Minimum Coverage (as specified by the UT System)<br /><ul><li>Medical - $100,000
  21. 21. Medical Evacuation - $10,000 (covered by SOS)
  22. 22. Repatriation of Remains - $7,500 (covered by SOS)
  23. 23. If your current insurance provider does not cover you while abroad, or does not meet the minimum coverage above, UTA offers affordable options to consider.</li></li></ul><li>Optional Insurance Plans<br />United Healthcare (UT System Policy)<br /><ul><li>$43 per month
  24. 24. You pick the start date</li></ul>HTH Worldwide<br /><ul><li>$33.80 per month (up to age 59)
  25. 25. $129.00 per month (age 60-64)
  26. 26. $0 deductable per injury or sickness
  27. 27. You pick the start date</li></ul>ISIC Premium<br /><ul><li>$72 – valid for one full year from date of purchase
  28. 28. $0 deductable per injury or sickness
  29. 29. Cards can be made in the UTA Study Abroad Office</li></li></ul><li>
  30. 30. More on Insurance<br /><ul><li>Most insurance policies will not “up-front” the cost of medical treatment abroad – you must pay for the treatment and then file a claim on your own
  31. 31. Keep your insurance policy with you while traveling and know the customer service number for insurance claim advice
  32. 32. Be sure to ask your provider what documents you will need for your claim (receipts, doctor’s notes, etc)
  33. 33. Reimbursements can be tricky if you try to collect documents after your return to the U.S.
  34. 34. Utilize International SOS!</li></li></ul><li>More on the ISIC Card<br /><ul><li>Two card types: Basic ($22) and Premium ($72)
  35. 35. Basic card provides less medical coverage ($25,000)</li></ul>Card Benefits:<br /><ul><li>Discount airfares - domestic and international
  36. 36. Non-medical coverage – travel delay, lost baggage, etc
  37. 37. Worldwide discounts – hotels, restaurants, museums, etc
  38. 38. Increasing discounts available in DFW area
  39. 39. Good for one year
  40. 40. Visit for discount information</li></li></ul><li>International SOS<br /><ul><li>Free for all UTA students, faculty and staff
  41. 41. Provides emergency services while abroad, but does not replace medical insurance
  42. 42. Great resource for non-emergency situations as well!
  43. 43. The Study Abroad Office will register your trip for you, but it is important for you to create your own profile
  44. 44. Follow instructions in your Post-Acceptance Forms
  45. 45. Print out proof of your registration with SOS and include this with your Post-acceptance Forms or Email registration to
  46. 46. More information:</li></li></ul><li>
  47. 47. Your SOS Itinerary <br />
  48. 48. Health & Safety Abroad<br /><ul><li>Review Health & Safety section of website & handbook:
  49. 49. Communicate with your program leader concerning any potential health issues that may arise</li></ul>Know Before You Go<br /><ul><li>CDC – country specific information on immunizations, health risks, and travel preparations (
  50. 50. WHO – provides country profiles that include health risks & statistics (
  51. 51. OSAC – collects health & safety news articles and updates from around the globe (
  52. 52. ISOS – provides country specific safety information</li></li></ul><li>Medical Conditions<br /><ul><li>Health & Medical Self-Assessment
  53. 53. Failure to let in-country staff know about a medical condition can cause a serious and even fatal delay in the diagnosis and treatment of any condition you have that may occur while on study abroad
  54. 54. Medical alert bracelets are a good idea while traveling abroad
  55. 55. Inform International SOS</li></li></ul><li>Traveling with Medications<br /><ul><li>ALWAYS carry medicines (both prescription and over-the-counter) in factory or pharmacy packaging
  56. 56. Take a copy of the prescription with you - you may need it to carry the drug into the country. For more tips, visit
  57. 57. Some drugs available by prescription in the US are illegal in other countries. Check the US Department of State Consular Information Sheets for the country(s) you intend to visit or the embassy or consulate for that country(s). If your medication is not allowed in the country you will be visiting, ask your health-care provider to write a letter on office stationery stating the medication has been prescribed for you.</li></li></ul><li>U.S. Department of State<br /><ul><li>The Study Abroad Office will register your trip to with the US Department of State (
  58. 58. It is highly recommended that you register any side-trips
  59. 59. You should read A Safe Trip Abroad, also published by the US Department of State:</li></ul><br />Other Useful Information<br /><ul><li>Entry/Exit Requirements by Country
  60. 60. Travel Alerts/Warnings
  61. 61. Emergency/Crisis Information for US Citizens Abroad</li></li></ul><li>Travel Documents<br /><ul><li>Leave a copy of your travel documents with a family member or designated emergency contact
  62. 62. Passport, visa, credit card(s), insurance policies, etc.
  63. 63. Carry a copy of your documents in your luggage separate from the originals
  64. 64. Before you leave, develop an itinerary and record it through your International SOS profile. Also leave a copy with your emergency contact
  65. 65. ALWAYS tell your emergency contact and your program leader about your travel plans</li></li></ul><li>Emergency Procedures<br />What would you do if…<br /><ul><li>There was a natural disaster and you lost communication with the group and contacts back home?
  66. 66. You were traveling with a friend independently from the rest of the group and your friend needed immediate medical attention?
  67. 67. Your faculty-leader was involved in an accident and was incapacitated and in the hospital?
  68. 68. You missed your flight and were unable to join the group at the pre-determined destination?
  69. 69. You lost your passport on the last day of the program?</li></li></ul><li>Travel + Overindulgence = Regret <br />Be aware of the customs of the country. Drinking to excess may be less tolerated where you are studying.<br />There are some serious dangers to consider in reduced alertness in unfamiliar surroundings. Drugging is not at all uncommon. Always try to buy your own drinks.<br /> Keep control of yourself and be aware of your own limits.<br />
  70. 70. More on Alcohol<br />Never go home with a stranger. <br />Always go out with at least one friend (especially if you are a woman), and return with that friend. <br />Please note that abuse of alcohol can be grounds for dismissal from the program.<br />
  71. 71. Drugs<br />Doing illegal drugs in a foreign country is a VERY BAD IDEA.<br />Drugs account for almost half of Americans arrested overseas.<br />If you get caught with them, you could be thrown into a jail unlike any you could ever imagine.<br />The U.S. government cannot help you out of such a situation. You are subject to laws of that country.<br />
  72. 72. A Few More Tips<br /><ul><li>Wear your pride on the inside
  73. 73. Steer clear of demonstrations, large or small
  74. 74. Do some research about your destination before you get there – weather, customs, political climate, landscape, currency, etc.
  75. 75. Stay aware of your surroundings and listen to your instincts</li></li></ul><li>Other Bad Ideas<br /><ul><li>Don’t travel with someone you don’t know well, especially if it involves picking up or dropping off a package
  76. 76. Never agree to carry something across the border for another person
  77. 77. It’s important to remember that even if illegal activity like drug use seems common and over looked by the authorities, it can still come with horrible consequences</li></li></ul><li>International Romance (and why a US Passport is more valuable to some than a big diamond)<br /><ul><li>Be aware that different cultures have different ideas about relationships, dating and appropriate behavior concerning these issues.
  78. 78. It’s probably not the best idea to get married while you’re abroad. Be aware that an individual may be interested in you more for your citizenship than for your shining intellect, wholesome southern beauty and cute American accent.</li></ul>or<br />
  79. 79. UTA Financial Aid<br /><ul><li>You are responsible for setting up distribution of all financial aid and scholarships
  80. 80. FA procedure – direct deposit
  81. 81. No university officials can take care of financial aid in your place
  82. 82. Only a person to whom you have given power of attorney can sign documents and pick up your award checks</li></li></ul><li>Money Abroad<br /><ul><li>How are you going to access your money?
  83. 83. ATM’s are widely available globally, but it’s good to have some back-ups
  84. 84. Currency conversion & other ATM fees
  85. 85. Does your bank have an overseas branch?
  86. 86. Money as a safety issue
  87. 87. Be diligent at ATM’s & mindful of where you keep your money
  88. 88. Keep exchange rates in mind when budgeting and spending your money</li></ul>Bank of America<br />Traveling Internationally?<br />Use your ATM card or check card within our Global ATM Alliance in the countries shown with no fees.<br />Barclays (United Kingdom)<br />BNP Paribas  (France)<br />China Construction Bank (China)<br />Deutsche Bank (Germany)<br />Santander Serfin (Mexico)<br />Scotiabank (Canada)<br />Westpac (Australia and New Zealand)<br />
  89. 89. Money as a Safety Issue<br /><ul><li>Don’t carry large sums of cash
  90. 90. Get a money belt
  91. 91. Be aware of your surroundings and be very skeptical of any strangers who want to help you with anything money-related
  92. 92. Don’t carry your wallet in your back pocket
  93. 93. Don’t carry an open purse/bag
  94. 94. Be especially vigilant at ATM’s
  95. 95. Put your money in more than </li></ul> one place: some in your pocket,<br /> some in your shoe, etc. . .<br /><ul><li>Avoid wearing expensive jewelry</li></li></ul><li>Travel Preparations<br /><ul><li>Take into account baggage restrictions
  96. 96. Checked vs. carry-on items:
  97. 97. Baggage weight & restrictions – be sure to check your airlines website well in advance! AirfareWatchdog has a great chart of all major airlines:
  98. 98. Packing checklist:
  99. 99. Power converters are a must (for most)
  100. 100. Universal Travel Adapters are best
  101. 101. A money belt & travel umbrella
  102. 102. Comfortable Shoes!</li></li></ul><li>Travel Resources<br />Student Airfare<br /><ul><li>STA Travel – airfare deposit program, student priced airfare, rail passes, etc. (
  103. 103. Student Universe – student airfare (
  104. 104. Kayak – search multiple sites at once ( </li></ul>Travel Guides<br /><ul><li>Lonely Planet (
  105. 105. National Geographic Traveler Guidebooks ( </li></ul>International Communications<br /><ul><li>Skype (
  106. 106. Local mobile phones
  107. 107. Calling cards
  108. 108. International SIM cards</li></li></ul><li>What does Culture Look Like?<br />Things to consider:<br /><ul><li>Surface behaviors are influenced by beneath-the-surface values and assumptions.
  109. 109. Culture is formed by a group deciding what values are most important to them.
  110. 110. All cultures consider their behaviors to be good, proper, natural and normal. Therefore conflict and change involving core values cause tension.
  111. 111. Therefore, studying abroad can be expected to be uncomfortable and incomprehensible at times.</li></ul>Taken from: What’s Up with Culture?<br />
  112. 112. Culture Shock & Adjustment<br />Symptoms<br /><ul><li>Helplessness and withdrawal
  113. 113. Irritability
  114. 114. Fear of being cheated, robbed, or injured
  115. 115. A glazed stare
  116. 116. Intense desire for home and friends
  117. 117. Loneliness, isolation and disorientation
  118. 118. Defensive communication
  119. 119. Stress- headache, upset stomach, sleeplessness</li></ul>Culture shock can be very intense for some and nonexistent for others. But it can be controlled and eventually eliminated.<br />
  120. 120. Cross-Cultural Adjustment<br />The Four H’s:<br /> 1) Honeymoon 2) Hostility 3) Humor 4) Home<br />
  121. 121. Remedies for Culture Shock<br /><ul><li>Expect culture shock
  122. 122. Rest- you will need to sleep more than normal
  123. 123. Meet new people- this helps you learn the culture faster
  124. 124. Suspend judgment as much as possible
  125. 125. Write and reflect on your experiences and feelings
  126. 126. Talk to a counselor or friend</li></li></ul><li>Study Abroad Photo Contest<br /><ul><li>Annual Study Abroad Photo Contest is held every November
  127. 127. Submit a photo and short narrative for each category:
  128. 128. Landscape
  129. 129. People
  130. 130. Architecture
  131. 131. Cultural Snapshot
  132. 132. Comical
  133. 133. Photos will be displayed in the University Center Gallery during International Education Week
  134. 134. The public votes for their favorites in each </li></ul>category<br /><ul><li>Winning photographers receive cool prizes
  135. 135. Check out the past years’ photos on the </li></ul>UTA Study Abroad Flickr Page<br />By: Joshua CampbellCategory: Cultural SnapshotLocation: Bologna, Italy<br />
  136. 136. Study Abroad Ambassadors<br /><ul><li>Share your overseas experience with interested students
  137. 137. Help promote studying abroad at SA fairs, info sessions, preview days, etc.
  138. 138. Serve as an International Peer Advisor and help welcome new international students to UTA
  139. 139. Help organize activities for International Education Week, including the annual Study Abroad Photo Contest
  140. 140. Sign up in the Study Abroad Office once you return to the US</li></li></ul><li>Post-Acceptance Forms<br /><ul><li>Forms were emailed to you
  141. 141. Please be sure forms are fully completed – if any forms are unclear, please give me a call to discuss
  142. 142. Forms must be submitted by 04/29/11. Submit to the Office of International Education, Swift Center, 1022 UTA Blvd
  143. 143. Feel free to contact the Study Abroad Office with questions: 817-272-1120,</li></li></ul><li>Conclusion<br />Questions???<br />Thoughts to share with the group?<br />