docBlock Ascend for SharePoint


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docBlock Ascend provides advanced SharePoint document management with virtual and compound documents. This presentation talks about the advantages of multi-file documents over single-file documents, compares the enhanced document management capabilities that docBlock Ascend provides to the out-of-the-box capabilities in SharePoint 2010 and Office 2010, and shows the advance usage scenarios and application virtual and compound documents enable with SharePoint.

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  • docBlock Ascend Public demo script Introduction and Slide #1 “Good afternoon everyone, and thanks for taking the time out of your busy days to join us.My name is Sean O’Reilly I direct product sales here at Black Blade.With me today is our CTO and co-founder, Eugene Rosenfeld.Most of you are here to address the document management issues that currently afflict many organizations today, issues that we here at Black Blade are personally all too familiar with.Before creating docBlock, the founders of Black Blade did a lot of work creating proposals for consulting companies.BecauseSharePoint’s editing process was extremely linear, allowing only one team member to contribute at a time, we saw our proposals taking longer and longer to complete.We were losing contracts because we could not get proposals done quickly enough.The founders tried a number of tools that helped to bring structure to and streamline the process, but no single tool addressed the underlying problem: only one person could edit the document at a time.There had to be a way to deliver concurrent document authoring and still maintain granular security and governance over the document contents.And this is why they created the docBlock Ascend appliance" Next Slide
  • Slide #2As you can see, docBlock is a hardware and software appliance, that allows multiple people to work on the same document at the same time. The creation of this appliance dramatically reduced the amount of time Black Blade spent creating client proposals, and allowed us to pursue more engagements while at the same time passing a significant savings on to our clients. How many of you here today could benefit from concurrent authoring? End slide #2
  • Slide 3  docBlock extends the SharePoint platform by providing a virtual document service to SharePoint document libraries. A master document is broken into parts, allowing multiple users to edit the same document at the same time without having to wait for that document to be checked in.docBlock keeps the master document current by automatically merging the sections into the master document. Can you see the advantages to this approach? 
  • Eugene will now show you how easy the process works (Eugene begins the user demo)
  • Show the new menu items on the Actions Menu, Document Library Settings Menu, and document Edit menuEditing DocumentsOpen two browser windows. Login with User 1 on first window and User 2 on second window.Navigate to the document library.User 1 checks out part 1. User 1 edits the part in Word.User 2 checks out part 2. User 2 edits the part in Word.User 1 and User 2 repeatedly save their respective document parts.User 1 and User 2 enter their names into their respective document parts.User 1 and User 2 check in their respective document parts.User 1 opens the virtual document in Word.Audience notices that the names of User 1 and User 2 are in the compiled Virtual Document.
  • Enable Virtual Documents on a document libraryCreate a new virtual document from the default templateCreate 3 subsections using the 3 different methodsAssign tasks to each sectionSave document, and show it in the librarySave the document as a templateCreate a new virtual document from the existing template
  • Fully integrated with SharePoint for your users.Minimal user training for content managersNo retraining for information workers
  • docBlock Ascend for SharePoint

    1. 1. docBlock Ascend for SharePoint<br />Advanced SharePoint document management with virtual and compound documents<br />Black Blade Associates, Inc.<br /><br />+1-703-260-1111<br />
    2. 2. Overview<br />What does docBlock Ascend do?<br />What multi-file documents can do for you<br />Exploring the Team-based Authoring scenario<br />Next steps<br />
    3. 3. About Black Blade<br />Founded in 2006 by SharePoint MVPs<br />Specializing in SharePoint document management and information architecture<br />Offices in VA, MA, CA, and London<br />Connect with us<br />@blackbladeinc<br /><br /><br />
    4. 4. What does docBlock Ascend do?<br />
    5. 5. docBlock Ascend<br />Adds multi-file document support to the SharePoint platform<br />Provides high-end document management<br />SharePoint ease of use<br />Low SharePoint price<br />Compare with systems like:<br />Documentum<br />FileNet<br />
    6. 6. What is a Multi-file Document?<br />Single logical document<br />Ex: proposal, book, report, presentation<br />Divided into parts<br />Stored as separate, but related files<br />Ex: multiple chapters, slides, images, spreadsheets<br />Work with the each document part separately or with the document as a whole<br />Two main types: Virtual and Compound Documents<br />
    7. 7. Are Multi-file Documents New?<br />No, just new to SharePoint <br />You’ve already used multi-file documents<br />Web pages<br />Microsoft OneNote notebooks<br />Microsoft Word compound documents<br />Adobe FrameMaker documents<br />TeX<br />
    8. 8. How is docBlock Different?<br />Other multi-file documents<br />docBlock multi-file documents<br />Require you to use their file formats. I.e.:<br />Web pages require .HTML<br />FrameMaker requires .MIF<br />Require custom authoring apps or add-ins<br />HTML editor<br />FrameMaker<br />Office add-ins<br />Uses your existing file formats – no changes<br />Word - .DOC, .DOCX<br />PowerPoint - .PPT, .PPTX<br />Use existing authoring apps – no add-ins<br />MS Office<br />OpenOffice<br />WordPerfect<br />
    9. 9. What multi-file documents can do for you<br />
    10. 10. Multi-file Document Capabilities<br />Controlled concurrent authoring<br />Reusable, standardized content<br />Granular governance<br />Enhanced version control<br />Granular permissions and auditing<br />Targeted approval workflows<br />Integrated task management<br />
    11. 11. Document Sets Comparison<br />Document Sets<br />Multi-file Document<br />Based on folder paradigm<br />Can’t control order<br />Flat list<br />Final product is a collection of documents<br />Based on document paradigm<br />Full ordering support<br />Full hierarchy support<br />Final product is a single document<br />
    12. 12. Concurrent Authoring Comparison<br />Microsoft Co-authoring<br />Controlled Co-Authoring<br />Requires everyone to use Office 2010<br />Users can still get edit conflicts<br />Must download full document to edit<br />Collaboration<br />Enables 1new usage scenario<br />Works with any document editor<br />No edit conflicts, ever, guaranteed<br />Only download the section to be edited<br />Document management<br />Enables 7new usage scenarios<br />
    13. 13. Collaboration Plus DM<br />Collaboration<br />Document Management<br />Quick to start<br />Free-flow process<br />Little control<br />Live in the now<br />Goal is to exchange information<br />Benefits from greater planning<br />Structured process<br />Granular control<br />Manages full document lifecycle<br />Goal is to produce and manage a work product<br />Collaboration should be part of the document management process<br />
    14. 14. New Usage Scenarios<br />Team-based Authoring<br />Authoring with External Users<br />Geographically Distributed Authoring<br />Sensitive Document Authoring<br />Combined Automated and Human Authoring<br />Brand management<br />Compliance reporting<br />
    15. 15. New SharePoint Applications<br />New usage scenarios enable new apps<br />Proposal Builder<br />Project Management<br />Aggregated Asset Management<br />Financial Reporting<br />Book Authoring<br />Brief Builder<br />PDF Publisher<br />
    16. 16. When Do I Get ROI?<br />Starts adding value in 1 daythanks to quick installation and configuration<br />A team of 5 people using docBlock recoup their investment in 7 months<br />How were the calculations done?<br />
    17. 17. Exploring the Team-based Authoring scenario<br />
    18. 18. Team-based Authoring<br />Open only the Document Part to be edited<br />Each Document Part may be checked out and edited by a different user<br />Integrated task management ensures each user edits the correct Document Part<br />Virtual Documents are automatically updated with Document Part changes<br />Document Part check out ensures no edit conflicts<br />
    19. 19.
    20. 20. User Demo<br />Includes SharePoint’s document features plus…<br />Virtual document library view<br />Editing document parts<br />Task assignments<br />Security context sensitive<br />Viewing the completed Virtual Document<br />
    21. 21. Manager Demo<br />Enabling Virtual Documents<br />Changes the interface<br />Adds some content structures<br />Create a virtual document<br />The Virtual Document Manager<br />Document Map<br />Management window<br />What’s new in the document library<br />
    22. 22. Benefits<br />Improved task management<br />Increased productivity with parallel editing<br />Security context sensitive<br />Workflow for parts<br />Multiple workflows per document, per part<br />Granular part alerts<br />Dynamic document conversion<br />Multiple formats<br />
    23. 23. Who Benefits from docBlock?<br />Consulting Services<br />Government<br />Financial Services<br />Academia<br />Energy<br />Research<br />Manufacturing<br />Automotive<br />Engineering<br />Anyone who needs more value from SharePoint document management than just a web-based document store<br />
    24. 24. Next steps<br />
    25. 25. How Do I Get docBlock?<br />On-premises – deploy docBlock Ascend appliance to your rack and connect it to your SharePoint farm<br />Hosted – subscribe to hosted virtual document-enabled SharePoint services<br />Hybrid – connect your on-premises SharePoint farm to our hosted virtual document services<br />
    26. 26. Contact Us<br />Purchasing<br />General<br />Products an<br />