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What You Should be Doing with Master Schedule but May Not Know

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Leanne Vitanzo

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What You Should be Doing with Master Schedule but May Not Know

  1. 1. WHAT YOU SHOULD BE DOING WITH MASTER SCHEDULE BUT MAY NOT KNOW PRESENTED BY LEANNE VITANZO
  2. 2. 22
  3. 3. Creating Classes #BBK12UC
  4. 4. Creating Classes (Sections) • Make sure your target number of classes is correct for every course. – Go to Scheduling > Edit Master Schedule > Summary View – Check the Classes per Term > Target > make any necessary changes > Update All Course Records – Create Classes – Choose to create the classes based on the Target number of classes and also to Create target number of classes for courses without requests. 4 #BBK12UC
  5. 5. Scheduling a Lower School #BBK12UC
  6. 6. Scheduling rules create connections • Same Section or Follow the Teacher • Configuration > Registrar Setup > Scheduling Rules 6 #BBK12UC Rules Options Same Blocks, Times, Days, Teachers, Rooms, Sections Different Days, Teachers, Time, Block Before Meetings After Meetings Immediately Before/After Meetings Consecutive Meetings
  7. 7. Add the Scheduling Rule to one Course • Records > open Course (like 01 Homeroom) > Rules – list all the other courses the students must take 7 #BBK12UC
  8. 8. Use Homeroom Teacher • Add Homeroom teacher on Bio 1 tab of Student records 8 #BBK12UC
  9. 9. Load Students into Homeroom Class • Scheduling > Edit Master Schedule > double click to open the class > Students > Load Students > by Homeroom Teacher 9 #BBK12UC
  10. 10. Generate Student Schedules • Scheduling > Generate Student Schedules > filter by Grade Level 10 #BBK12UC
  11. 11. Save a Scheduling Scenario #BBK12UC
  12. 12. Scheduling Scenarios – Save Often • Scheduling > Save a Scheduling Scenario – Name the Scenario with something that will explain when it was done and use the Description if more information is needed. 12 #BBK12UC
  13. 13. Filling in the holes for a student #BBK12UC
  14. 14. Finding a fit • Scheduling > Enter Course Requests by Student > Search for the Student > click in the course row under the class column > Select a Class > Find Now 14 #BBK12UC
  15. 15. Tracking Schedule Changes #BBK12UC
  16. 16. Tracking Schedule Changes – and viewing them! • Academic year setup lets you decide when you want changes to be tracked. • Schedule changes screen lets you see what changes were made and by whom they were made, even add comments! 16 #BBK12UC
  17. 17. Tracking Schedule Changes – and viewing them! • Academic year setup lets you decide when you want changes to be tracked. • Schedule changes screen lets you see what changes were made and by whom they were made, even add comments! 17 #BBK12UC
  18. 18. Tracking Schedule Changes – and viewing them! • Academic year setup lets you decide when you want changes to be tracked. • Schedule changes screen lets you the what, when and whom! 18 #BBK12UC
  19. 19. Tracking Schedule Changes – and viewing them! • Print only those schedules that have changes 19 #BBK12UC
  20. 20. Extra Credit Tips #BBK12UC
  21. 21. Find Free Teachers and Rooms 21 #BBK12UC Not sure who can teach that class? The Education Edge can tell you! • Open a class –> Meetings tab –>Class menu -> Use Find Free – or display availability!
  22. 22. Course Requests (w/NetClassroom only) • Students can request (or even enroll) in courses for the upcoming term! • Save time by not entering all of these requests • Configuration > NetClassroom > Registration Setup 22 #BBK12UC
  23. 23. Should a course category be Standard, Transfer, or Mandatory? • Standard – for almost all courses • Transfer – for courses taken at another school, where grades need to be recorded • Mandatory – be very careful – any course listed as Mandatory for the grade level will automatically be added as a request. You say English 9 is required for every 9th grader? If there is even a remote possibility that the course is not required, then do NOT use Mandatory. • Once a course has been set up as Standard, Transfer, or Mandatory, it cannot be changed without creating a new course. 23 #BBK12UC
  24. 24. Generate one student’s schedule • Scheduling > Enter Course Requests by Student > search for the student > Generate Schedule > Schedule Now 24 #BBK12UC
  25. 25. View a Students Schedule • Scheduling > Enter Course Requests by Student – search for the student > right click > View Student Schedule 25 #BBK12UC
  26. 26. Filter on Course Choices by Grade Level 26 #BBK12UC
  27. 27. #BBK12UC Download the Blackbaud K-12 UC15 Mobile App & Engage With Us! Go to your app store, on any mobile device, and look for: Blackbaud K-12 UC15 - Agenda - Speakers - Attendees - Sponsors - Session Surveys and more! Conference resources just for you!

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