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Grab Your Project by the Horns

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bbcon 2013

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Grab Your Project by the Horns

  1. 1. 9/29/2013 #bbcon @KJCollins1 1 Grab your Project by the Horns Project Management Tips & Tricks PRESENTED BY KAREN JAEGER COLLINS, PMP
  2. 2. 9/29/2013 #bbcon @KJCollins1 2 WHO AM I AND WHY AM I TALKING ABOUT THIS TOPIC?
  3. 3. 9/29/2013 #bbcon @KJCollins1 3 KAREN JAEGER COLLINS • Senior Project Manager and Strategy Consultant for Zuri Group • PMP Certified, with 7 years of Project Management experience • Previous Blackbaud employee • Type A personality
  4. 4. 9/29/2013 #bbcon @KJCollins1 4 TWEET ABOUT OUR SESSION!! #BBCON @KJCOLLINS1
  5. 5. 9/29/2013 #bbcon @KJCollins1 5 WHY ARE YOU INTERESTED IN THIS TOPIC?
  6. 6. 9/29/2013 #bbcon @KJCollins1 6 WHAT IS PROJECT MANAGEMENT?
  7. 7. 9/29/2013 #bbcon @KJCollins1 7 Attribution: www.careerealism.com
  8. 8. 9/29/2013 #bbcon @KJCollins1 8 WHAT IS PROJECT MANAGEMENT? Status Report Project Plan Budgeting Scope of Work Kick-off Go-Live Milestones Efficiency Quality Assurance Stand-up Bandwidth Resources Estimates Logistics Hours Meetings Methodology Process Documentation WBS Sync Deliverables Goals Monitor & Control Planning Timeline Success Requirements Critical Path RiskAnalysis Stakeholders Mitigate Cost
  9. 9. 9/29/2013 #bbcon @KJCollins1 9 Attribution: UPS
  10. 10. 9/29/2013 #bbcon @KJCollins1 10 PROJECT MANAGEMENT DEFINED WIKIPEDIA • The discipline of planning, organizing, motivating and controlling resources to achieve a specific goal. A project is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value. PMI AND THE PMBOK • Project management is the application of knowledge, skills and techniques to execute projects effectively and efficiently. It’s a strategic competency for organizations, enabling them to tie project results to business goals — and thus, better compete in their markets. Attribution: PMI Institute and Wikipedia
  11. 11. 9/29/2013 #bbcon @KJCollins1 11 PROJECT MANAGEMENT DEFINED The discipline of planning, organizing, motivating and controlling resources to achieve a specific goal. A project is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value. 1. TEMPORARY: DEFINED BEGINNING AND END 2. UNIQUE GOALS AND OBJECTIVES 3. CHANGE (MANAGEMENT) 4. DISCIPLINE 5. MOTIVATING TIP: Define your responsibilities: Program v Project Management
  12. 12. 9/29/2013 #bbcon @KJCollins1 12 PROJECT MANAGEMENT TRIANGLE Attribution: I, John Manuel Kennedy T.
  13. 13. 9/29/2013 #bbcon @KJCollins1 13 TIP: CHOOSE 2 PRIMARY CONSTRAINTS Attribution: I, John Manuel Kennedy T. TIMEBUDGET QUALITY PICK 2
  14. 14. 9/29/2013 #bbcon @KJCollins1 14 SANITY CHECK • Buzzwords associated to Project Management • The definition of Project Management • How to tell the difference between a “Project” and a “Program” • Project Management Triangle TIPS: Prioritize 2 of the 3 primary project constraints Define expectations: Program vs. Project Management WHAT HAVE WE LEARNED THUS FAR?
  15. 15. 9/29/2013 #bbcon @KJCollins1 15 5 PROJECT MANAGEMENT PROCESS GROUPS Monitor & ControlInitiating Closing Executing Planning Attribution: PMBOK
  16. 16. 9/29/2013 #bbcon @KJCollins1 16 INITIATE AND PLAN • Requirements • Goals • Stakeholders INITIATE • TLAs • WBS • Bottoms-Up Planning PLAN TIPS: Receive criteria for success before ownership Beware of the TLAs! Actions speak louder than words Monitor & Control Initiating Closing Executing Planning
  17. 17. 9/29/2013 #bbcon @KJCollins1 17 LBJ took the IRT Down to 4th Street USA When he got there What did he see? The youth of America on LSD LBJ IRT USA LSD LSD LBJ FBI CIA FBI CIA LSD LBJ INITIALS BY HAIR CAST Attribution: Hair, the musical
  18. 18. 9/29/2013 #bbcon @KJCollins1 18 WORK BREAKDOWN STRUCTURE DEFINED WIKIPEDIA • A deliverable oriented decomposition of a project into smaller components. • A WBS also provides the necessary framework for detailed cost estimating and control along with providing guidance for schedule development and control. PMI AND THE PMBOK • The work breakdown structure can be used to effectively decompose the project scope, to improve estimating, to better control the project execution and to more accurately verify project completion. • The work breakdown structure approach allows us to visually see the work that is needed in order to complete a project. Attribution: PMI Institute and Wikipedia
  19. 19. 9/29/2013 #bbcon @KJCollins1 19 TIP: Create your WBS in your project planning tool! 1. Action Tasks 2. Phases 3. Groupings and Task Dependencies 4. Duration (x2) 5. Resources
  20. 20. 9/29/2013 #bbcon @KJCollins1 20 EXECUTE AND MONITOR & CONTROL • Motivation Recognition • Realistic Goals • Rigid state of flexibility EXECUTE • R-E-S-P-E-C-T • Personality Management • Team Dynamics MONITOR & CONTROL Monitor & Control Initiating Closing Executing Planning TIPS: The “P” in PM stands for Personality more so than Project Rigid state of flexibility Respect and acknowledge skill sets Praise Alerts!
  21. 21. 9/29/2013 #bbcon @KJCollins1 21 Attribution: www.competitive-excellence.com TIP: PERSONALITY MANAGEMENT
  22. 22. 9/29/2013 #bbcon @KJCollins1 22
  23. 23. 9/29/2013 #bbcon @KJCollins1 23 CLOSURE • Evaluation • Open Mind • SHARE LAST BUT NOT LEAST…CLOSURE Monitor & Control Initiating Closing Executing Planning TIPS: Acknowledge the good and the bad Ask for help!
  24. 24. 9/29/2013 #bbcon @KJCollins1 24 SANITY CHECK • 5 Process Groups of Project Management • Risk Mitigation vs. Issue Management • Define the project’s criteria for success FIRST • When TLA’s first hit pop culture • WBS definition • Personality Management is not easy • Give credit where credit is due • Don’t move on too quickly, remember the last phase WHAT HAVE WE LEARNED?
  25. 25. 9/29/2013 #bbcon @KJCollins1 25 TIPS FROM TODAY • Prioritize 2 of the 3 primary project constraints • Define expectations: Program vs. Project Management • Receive criteria for success before ownership • Beware of the TLA’s • Actions speak louder than words • Multi-purpose your WBS • The “P” in PM stands for Personality more so than Project • Rigid state of flexibility • Respect and acknowledge skill sets • Praise Alerts! • Acknowledge the good and the bad • Ask for help!
  26. 26. 9/29/2013 #bbcon @KJCollins1 26 THANK YOU! KAREN JAEGER COLLINS, PMP KAREN@ZURIGROUP.COM

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