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BUILDING REPORT CARDS AND
TRANSCRIPTS IN THE EDUCATION
EDGE
EE Breakout Session 3:
Deadra Elliott, Presenter
#BBK12UC
Wireless & Sample Database Access
• Wireless Access:
• SSID: K-12
• Password: blackbaud
• The Education Edge Samp...
#BBK12UC
Learning Objectives
• Review best practices recommendations for managing
grading information in The Education Edg...
5
Presenter Bio-Deadra Elliott
#BBK12UC
• Standard Report Cards and Transcript forms are
accessible from the Mail module (not Reports).
• The Education E...
#BBK12UC
• The Education Edge Grades module includes an option to
publish Transcripts to the web (NetClassroom or Faculty ...
Secrets of a successful Forms builder…
• Document your organization’s Policies and Procedures to include:
• Course records...
Top Design Tips
#BBK12UC
• Determine if separate templates are required for each
division (Ex: Lower, Middle, Upper).
• Us...
Top Design Tips
#BBK12UC
• Run GPA and Performance calculations in the Grades module
before publishing templates.
• Define...
It’s Time for Report Cards!
#BBK12UC
Building Standard Report Cards
#BBK12UC
• Academic Year
• Sessions/Terms
• Font
General
Info Tab
• Display Fields
• Border...
Building a Custom Report Card
#BBK12UC
• Add, Delete, Update Attributes
Attributes
Tab
• Use Address from Student or Relat...
Report Cards Layout
#BBK12UC
Report Cards Preview
#BBK12UC
Report Cards Exercise
#BBK12UC
1. List three formatting options available in Forms setup.
2. A query is required to build ...
Student Transcripts
#BBK12UC
Building a Standard Transcript
#BBK12UC
• Tabs contain info for design/setup similar to Report
Cards:
Top Transcript Design Tips
#BBK12UC
• Confirm critical grades info is configured correctly in Courses:
Top Transcript Design Tips
#BBK12UC
• Run GPA and Performance calculations in the Grades module
before publishing template...
XAP Transcript Option
#BBK12UC
• Schools in some states require standardized XAP transcripts.
• For example, XAP transcrip...
Transcripts Layout
#BBK12UC
Transcripts Preview
#BBK12UC
#BBK12UC
Additional Tips for Report Cards
and Transcripts
Knowledgebase tips from www.blackbaud.com:
1. How to Print a Sep...
#BBK12UC
#BBK12UC
Download the Blackbaud K-12 UC15
Mobile App & Engage With Us!
Go to your app store, on
any mobile device...
Building Report Cards and Transcripts in The Education Edge
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Building Report Cards and Transcripts in The Education Edge

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Education Edge PPT for the K-12 2015 UC

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Building Report Cards and Transcripts in The Education Edge

  1. 1. BUILDING REPORT CARDS AND TRANSCRIPTS IN THE EDUCATION EDGE EE Breakout Session 3: Deadra Elliott, Presenter
  2. 2. #BBK12UC Wireless & Sample Database Access • Wireless Access: • SSID: K-12 • Password: blackbaud • The Education Edge Sample Database Login: • Type the URL • Find your user name and select PC or Mac user • Enter the user name and password provided • EE7 database password is: admin
  3. 3. #BBK12UC Learning Objectives • Review best practices recommendations for managing grading information in The Education Edge • Review standard Report Cards and Transcripts functionality in the Mail module • Review other helpful tips for managing Report Cards and Transcripts NOTE: This session does not include an overview of Crystal Reports.
  4. 4. 5 Presenter Bio-Deadra Elliott
  5. 5. #BBK12UC • Standard Report Cards and Transcript forms are accessible from the Mail module (not Reports). • The Education Edge “pre-configured” database is installed in the Blackbaud hosting environment with sample Report Cards and Transcript templates. No need to start from scratch! • Forms are reusable and can be shared with other users. • Skills added in Grading information setup are available in Mail setup options. • The Education Edge Grades module includes an option to publish Report Cards to the web (NetClassroom module is required). A PDF file is created for viewing in NetClassroom. System settings for NetClassroom are located in the Configuration module. Did you know?
  6. 6. #BBK12UC • The Education Edge Grades module includes an option to publish Transcripts to the web (NetClassroom or Faculty Access for the Web modules are required). A PDF file is created for viewing in NetClassroom. System settings for NetClassroom are located in the Configuration module. • Blackbaud offers custom report writing services for Report Cards and Transcripts. • Custom Report Cards and Transcripts can be saved in the Reports module. • Add links to frequently used Forms using the Favorites option. Did you know?
  7. 7. Secrets of a successful Forms builder… • Document your organization’s Policies and Procedures to include: • Course records setup, including grading and scheduling info • Entering grades and comments (for Administration, the Registrar, Faculty, and Advisors) • Running required Performance and GPA calculations in the Grades module • Posting grades and comments from Faculty Access for the Web including: • Comments review requirements for Advisors and other approvers • Publishing requirements for NetClassroom (Grades module) #BBK12UC
  8. 8. Top Design Tips #BBK12UC • Determine if separate templates are required for each division (Ex: Lower, Middle, Upper). • Use the “Save As” feature to copy an existing template:
  9. 9. Top Design Tips #BBK12UC • Run GPA and Performance calculations in the Grades module before publishing templates. • Define name formats in Configuration:
  10. 10. It’s Time for Report Cards! #BBK12UC
  11. 11. Building Standard Report Cards #BBK12UC • Academic Year • Sessions/Terms • Font General Info Tab • Display Fields • Borders • Outside Schools Details Tab Summary Notes Tab • Filter by Student, Grades Levels, Homeroom Teachers, Advisors, Statutes, Courses & Types, Schools, Attributes Filters Tab • Freeform Notes, Student Notes • Activities • Test Scores • Attendance, Conduct
  12. 12. Building a Custom Report Card #BBK12UC • Add, Delete, Update Attributes Attributes Tab • Use Address from Student or Relationship Address Tab Format Tab • Filter by Student, Grades Levels, Homeroom Teachers, Advisors, Statutes, Courses & Types, Schools, Attributes Filters Tab • Sort options • Name formats • Header & Footer Details: General, Format, Student & School, Page Number, Date Fields, Signature
  13. 13. Report Cards Layout #BBK12UC
  14. 14. Report Cards Preview #BBK12UC
  15. 15. Report Cards Exercise #BBK12UC 1. List three formatting options available in Forms setup. 2. A query is required to build a form (True/False). 3. Name the tab that includes an option to change the Font in forms setup. 4. Name the tab that includes the option add a school’s logo to forms setup.
  16. 16. Student Transcripts #BBK12UC
  17. 17. Building a Standard Transcript #BBK12UC • Tabs contain info for design/setup similar to Report Cards:
  18. 18. Top Transcript Design Tips #BBK12UC • Confirm critical grades info is configured correctly in Courses:
  19. 19. Top Transcript Design Tips #BBK12UC • Run GPA and Performance calculations in the Grades module before publishing templates:
  20. 20. XAP Transcript Option #BBK12UC • Schools in some states require standardized XAP transcripts. • For example, XAP transcripts are used by Georgia schools that require special transcripts to be submitted for Hope Scholarship applicants. Link to Blackbaud Knowledgebase tip: https://kb.blackbaud.com/articles/Article/43270. • Creating a XAP transcript file entails selecting the parameters for information to include from Registrar’s Office. You then export the information as a text (*.txt) file that you can upload to XAP.
  21. 21. Transcripts Layout #BBK12UC
  22. 22. Transcripts Preview #BBK12UC
  23. 23. #BBK12UC Additional Tips for Report Cards and Transcripts Knowledgebase tips from www.blackbaud.com: 1. How to Print a Separate Report Card for Each Parent (Article Number 39884) 2. How to print the GPA on report cards/transcripts (Article Number 43177) 3. How to run performance category calculations (Article Number 39923) 4. How to add a school crest or logo to report cards and transcripts in Registrar's Office 7 (Article Number 39410)
  24. 24. #BBK12UC #BBK12UC Download the Blackbaud K-12 UC15 Mobile App & Engage With Us! Go to your app store, on any mobile device, and look for: Blackbaud K-12 UC15 - Agenda - Speakers - Attendees - Sponsors - Session Surveys and more! Conference resources just for you!

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