Before CORAL‐Licensing One shared drive of hundreds of agreements – difficult to search and find and manage
Started work, Summer 2009 with a review of selected license agreements and test moduleLLaunched current version, October 2009 h d i O b Rolled out internally, February 2010 577 agreements loaded into CORAL‐Licensing, part of t l d d i t CORAL Li i t f 290 license records and 270 providers As of June 23, 2010 630 agreements loaded, 366 license records, 395 providers
Document status includes:Complete –PDF available and selected terms have PDF available and selected terms have been pulled out for referenceEditing Expressions –selected terms in process of being recordedDocument Only scanned license available at Document Only –scanned license available at this time (specific terms not isolated/loaded)NLR –No License Required / available per publisher/providerAwaiting Document License PDF not yet Awaiting Document –License PDF not yet loaded
Main search box will search by license hb ll hb lrecord name, provider name (entity the agreement is with), and license document name (scanned PDF) name
Parent/Child AgreementsSimilar functionality to show previously archived agreements also exists, agreements stillaccessible but option to hide/show to keep the view clean, especially if many documentsunder one record – to help user identify parent or main document versus child documentsor amendments or current agreements versus no longer active agreements – would clickto “show all...” to expand view of additional items.
Expressions Currently Tracking Authorized Users Confidentiality Clause List of licensing “expressions” or Coursepacks specific clauses currently tracked by Notre Dame – CORAL-Licensing is eReserves flexible - this list can be expanded or ILL modified easily based on the needs of a specific institution in the Admin Jurisdiction portion of the Licensing module Multi Year Term Post Cancellation Access P t C ll ti A Third Party Archiving Also –“To Do” and General Notes section for internal record keeping purposes
Expression Comparison functionality allowsusers to limit by any of the trackedexpressions types – to identify ideal and not-so-ideal license terms or get a betterso idealunderstanding of terms across agreements
Admin screen continued fromprevious screenshot –example of how easy it is toadd to License Status, forexample, click “add newstatus” to get a box to fill inand you are ready t go! d d to !
Using licensing data from CORAL Links only work with ND logins – screenshots of Terms Tool following, CORAL‐Licensing to show how we are using data from CORAL-Licensing outside the tool to display specific terms to ND users Coursepack and ILL Terms Tool – eJournal Locator Coursepack Terms tool (as of 5/20/10) 14 providers, 8055 titles – 3412 = coursepacks permitted ILL Terms tool (as of 5/20/10) 19 providers, 7385 titles subscribed titles + 7,591 EBSCO ASP & BSC titles
Provider NameP id N PlatformProvider Name Platform
Organization Data in CORAL Name Role Publisher, Provider, Vendor Account Details l Contacts – specific and general Issues Alternate names acronyms name changes Alternate names, acronyms, name changes
Organization Relationships in CORAL Parent/child Licenses
Organizations – Search Window Main search area searches by name, role or contact name OR an A Z list is available OR an A‐Z list is available
Organizations within CORAL Organizations related to licenses
Organizations – Licensing window link to license
Questions? Andrea Langhurst, Licensing/Acquisitions Librarian firstname.lastname@example.org Tanya Prokrym, Services Librarian for Electronic Resources email@example.com For more information: http://erm.library.nd.edu http://erm.library.nd.edu