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Good practices and awareness program to keep your laptop safe.
20090115 - ver 1.1

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  1. 1. Keep Your Laptop Safe January 2009
  2. 2. Value In Your Laptop <ul><li>Mobile computing is essential for business </li></ul><ul><li>The laptop is an extension of the office </li></ul><ul><li>It may carry critical business documents </li></ul><ul><li>One usually gets to work on the laptop while on the road </li></ul><ul><li>Your laptop may be the only machine you use (at home or in the office) ! </li></ul>
  3. 3. Consider this ! <ul><li>Up to 12,000 laptops are lost in US airports each week </li></ul><ul><li>Between 65 and 70 % of lost laptops are never reclaimed </li></ul><ul><li>53 % of business travelers surveyed carry sensitive corporate information on their laptop </li></ul><ul><li>65 % of those who carry confidential information have not taken steps to protect it while traveling </li></ul><ul><li>42 % of respondents say they do not back up their data </li></ul><ul><li>Most laptops are lost at security checkpoints </li></ul><ul><ul><ul><li>Source: Lost Laptop and Business Traveler Study by Dell and the Ponemon Institute </li></ul></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><ul><ul><li>The first study of its kind by was carried out in the first half of 2008. The Ponemon Institute surveyed 106 United States airports and over 800 business travelers to understand the frequency with which laptops are lost in airports and the steps business travelers are taking to protect sensitive information on corporate systems. </li></ul></ul></ul><ul><ul><ul><li>You may want to consider these facts as you carry your laptop. This may well apply to all mobile devices. </li></ul></ul></ul>
  4. 4. The Basics <ul><li>Enable PASSWORD access to your machine and please use a complex password. As an additional protection you should put a password in the BIOS too. </li></ul><ul><li>If your laptop has a second factor authentication (Biometrics, Smart Card), create your profile and secure access to the machine. </li></ul><ul><li>MARK YOUR LAPTOP AND THE LAPTOP CASE with a tag or a sticker or some sort of unique identifier. Put some identification tag(s) / mark(s) on both – the laptop and the case. Consider putting your corporate logo on all laptops </li></ul><ul><li>WORKING IN PUBLIC PLACES is one time when someone may be watching you so make sure you are sitting in a reserved place, or use privacy filters to prevent people watching your screen. Also make sure no one is looking into your screen over your shoulder </li></ul><ul><li>FIREWALL and ANTIVIRUS on your machine must be enabled </li></ul>
  5. 5. Dear Road Warrior … Take Care <ul><li>Some simple commandments that can avoid headaches and preserve company information: </li></ul><ul><ul><li>NEVER LEAVE YOUR LAPTOP UNATTENDED </li></ul></ul><ul><ul><li>ALWAYS KEEP YOUR LAPTOP WITHIN SIGHT </li></ul></ul><ul><ul><li>BACK UP YOUR DATA REGULARLY </li></ul></ul><ul><ul><li>ENCRYPT YOUR HARD DRIVE, OR AT LEAST YOUR SENSITIVE FILES </li></ul></ul><ul><ul><li>NEVER CHECK IN YOUR LAPTOP WHEN TRAVELLING </li></ul></ul><ul><ul><li>AVOID ACTIVATING FILE SHARING </li></ul></ul><ul><ul><li>DO NOT PLUG UNKNOWN USB DEVICES TO YOUR LAPTOP </li></ul></ul><ul><ul><li>ENSURE YOU PLUG INTO THE CORRECT VOLTAGE (!) </li></ul></ul><ul><ul><li>FOLLOW ‘THE BASICS’ AND ‘NET ACCESS’ SAFETY GUIDANCE </li></ul></ul>
  6. 6. More Safety For Net Access <ul><li>BLUETOOTH should always be disabled as a habit. If you need to connect with your other devices that can be done in the hotel room or office ! Or, switch it on when you want to connect and then turn it off… but avoid this in public places. </li></ul><ul><li>UNSECURED WIRELESS NETWORKS welcome you to log on and get to work. Avoid this. Just take it easy and do not log on to such networks in public places. </li></ul><ul><li>When accessing the internet from other locations, do not allow your browser / application to “remember” your username-password settings. </li></ul>Public WiFi puts you on a common network with unknown users. As on any network it is possible to trace others in the same segment bringing with it the risk malicious access to your machine.
  7. 7. Laptop Search! <ul><li>Are you traveling to USA ? </li></ul><ul><li>Be informed that your laptop can be inspected by US Customs ! Information can be copied by them from your machine and if the data on your hard disk is encrypted you will have to provide them with the key. </li></ul><ul><li>Call it a Laptop Body and Soul Search but you have to live with it. </li></ul><ul><li>Make sure you do not have any data which they cannot understand and clean out the temp files and browser cache. Better to carry a clean machine than to spend time waiting for them to complete their investigation, or fielding questions about your history, and you can store and download your work-in-hand data from an FTP site after you enter the US. </li></ul>
  8. 8. About Us This document is a creation of and is released in the public domain under Creative Commons License (Attribution-Noncommercial 2.5 India) Disclaimer: The practices listed in the document are provided as is and as guidance and the authors do not claim that these comprise the only practices to be followed. The readers are urged to make informed decisions in their usage. Feedback is solicited and you can access other topics at our website Contributors: Dinesh O Bareja Reviewers: Adriano Leite Title: Keep Your Laptop Safe Version: 1.0 / January 2009