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Business English Vocabulary - Project Management (Part 2)

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Continuing our series on the language of projects and project management, this lesson covers business English vocabulary related to project timelines.

Visit www.BusinessEnglishPod.com to view the video version of this presentation.

Published in: Education, Business, Technology

Business English Vocabulary - Project Management (Part 2)

  1. 1. Video Vocab .com Text
  2. 2. Projects 2 Text
  3. 3. study method Hear the words in context. Study the meaning of the words and see examples of how they can be used. Practice your new vocabulary. Text
  4. 4. introduction The field of scientific management has developed several tools for helping large and complex projects succeed. These include the use of a baseline budget and schedule, along with visual aids that show details of the plan. Text
  5. 5. introduction These diagrams, such as the Gantt chart, usually indicate the overall timeframe of a project, as well as lead times, deadlines and milestones for each task and the dependency relationships be t ween different tasks. Text
  6. 6. introduction One key concept is the critical path: the longest sequence of tasks that must be completed in sequence, with no time overlap. The PERT chart provides a visual representation of this constraint, allowing project managers to calculate the minimum time needed to complete a project. Text
  7. 7. study Text
  8. 8. schedule A set of target dates for completing elements of a project. Text
  9. 9. example: “The schedule requires us to complete the first phase by January 1.” Text
  10. 10. to schedule Schedule can also be used as a verb, meaning to prepare a schedule or to choose a time for an event. Text
  11. 11. example: “Richard has scheduled a meeting for all department heads on Wednesday morning at 10:00.” Text
  12. 12. schedule Common collocations: Text 1. on schedule Progress according to the original plan. Text
  13. 13. schedule Common collocations: 2. behind schedule Failure to keep up with the planned schedule. Text
  14. 14. example: “We could face penalties if we don’t keep on schedule.” Text
  15. 15. example: “The cont ractors are running several weeks behind schedule due to poor weather conditions.” Text
  16. 16. timeframe The period of time in which a project or one phase of a project is meant to be completed. Text
  17. 17. time frame Timeframe is usually written as one word, but can be written as t wo: time frame Text
  18. 18. example: “The timeframe for this project is quite tight as we only have t wo months to complete the design phase.” Text
  19. 19. to kick off An idiomatic expression meaning ‘to start’. Can also be used as a noun: kickoff. Text
  20. 20. example: “We kicked off the new project with a meeting for all stakeholders.” Text
  21. 21. example: “The kickoff is scheduled for 10 October. ” Text
  22. 22. to give the green light To give permission for a project to begin. Text
  23. 23. example: “The commission has given the green light for a wind farm development.” Text
  24. 24. lead time The time bet ween making a request and receiving the results. Text
  25. 25. lead time Often used to refer to the time bet ween placing an order and receiving delivery. Text
  26. 26. example: “We have a large backlog of orders, so our lead time has risen from 15 days to nearly 30 days.” Text
  27. 27. to execute To perform or accomplish a specif ic task . Text
  28. 28. example: “We need to execute each phase of this project according to schedule or we’ll be facing series delays.” Text
  29. 29. stage / phase project Text
  30. 30. stage / phase A specific time period assigned for one element (part) of a project. Text
  31. 31. stage / phase In most cases, each stage will end with the completion of a deliverable. Text
  32. 32. example: “In the second phase, marketing will work with our research team to build new features based on customer feedback.” Text
  33. 33. milestone A critical event during the life of a project, usually the accomplishment of a project deliverable. Text
  34. 34. example: “Comple ting all documentation is a key mile stone for most soft ware development projects.” Text
  35. 35. constraint A restriction or limitation that influences the project plan. Text
  36. 36. constraint For example, a target date may be a constraint on the scheduling of a project. Text
  37. 37. example: “There are t wo key constraints on the scope of this project: it needs to be completed in less than six months and within budget.” Text
  38. 38. critical path The sequence of activities that must be completed on time for the entire project to finish on schedule. Text Text
  39. 39. example: “The critical path for this product launch involves market research, followed by product development and testing.” Text
  40. 40. deadline The latest time or date by which something should be completed. Text
  41. 41. example: “The deadline to apply for these new positions is next Friday. ” Text
  42. 42. dependency relationship A relationship bet ween t wo elements of a project, ... Text
  43. 43. dependency relationship requiring one to be started or finished before another can begin. Text
  44. 44. example: “There’s a clear dependency re l at io n shi p be t we e n planning and budgeting, since the plans have to be finished before we can calculate our materials costs.” Text
  45. 45. PERT chart A tool used to schedule, organize and coordinate tasks within a project. Text
  46. 46. example: “A PERT chart specifies the sequence of tasks in a project, and the time required to execute each one.” Text
  47. 47. Gantt chart A bar chart that shows the overlapping timing of acti v itie s involved in a project, Text
  48. 48. Gantt chart and some time s also shows the relationship be t ween them. Text
  49. 49. example: “According to the project’s Gantt chart, we should complete our fundraising on or before 15 June.” Text
  50. 50. work breakdown structure (WBS) Text A tree-like structure of tasks that need to be performed to complete a project. Text
  51. 51. work breakdown structure (WBS) The WBS is of ten used as a project management tool. Text
  52. 52. example: “Creating a WBS might help us identify the major cost items for this project. ” Text
  53. 53. example: “Creating a WBS might help us identify the major cost items for this project. ” Text
  54. 54. practice Now, it’s your turn to practice Text
  55. 55. example For example, if you hear… We <beep> off the new project with a meeting of for all stakeholders. Text
  56. 56. example You should say ... We kicked off the new project with a meeting of for all stakeholders. Text
  57. 57. get ready to speak Text
  58. 58. question 1 There’s no flexibility in the <beep> for completing site work, since our subcontractors have other commitments this year. Text
  59. 59. answer 1 There’s no flexibility in the deadline for completing site work, since our subcontractors have other commitments this year. Text
  60. 60. question 2 Finishing the market research was the first <beep> in the launch of our new product. Text
  61. 61. answer 2 Finishing the market research was the first milestone in the launch of our new product. Text
  62. 62. question 3 We’ve been researching this merger for several months now, but it was only last week that we got the <beep> from our CEO. Text
  63. 63. answer 3 We’ve been researching this merger for several months now, but it was only last week that we got the green light from our CEO. Text
  64. 64. question 4 The strike has caused us to fall behind <beep> in filling orders for the third quarter. Text
  65. 65. answer 4 The strike has caused us to fall behind schedule in filling orders for the third quarter. Text
  66. 66. question 5 We’re looking at a <beep> of about 18 months to execute the re-branding strategy. Text
  67. 67. answer 5 We’re looking at a timeframe of about 18 months to execute the re-branding strategy. Text
  68. 68. Part iii ...coming soon Text
  69. 69. Visit the website to watch and download more vocabulary videos. .com

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