What are State Contracts and   How to Bid on Them                 Bob Beauregard                Assistant Director        ...
Ways That Goods/Services are  Purchased in the State of NJ•Request for Proposal (RFP)•Delegated Purchasing Authority (DPA)...
Key to Understanding State Contracts• In-general, the State issues “Term” contracts which means that  there is a set lengt...
Who May Use State Cooperative Purchasing Contracts?  •    MUNICIPALITIES  •    COUNTIES  •    SCHOOL DISTRICTS  •    VOLUT...
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Final Thoughts•Must/Will vs Should/May•Forms, forms, forms•Sign, sign, sign•Evaluations varies, READ your RFP•Don’t leave ...
Thank You!Questions?             17
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NJ Dept. of Treasury SBE Presentation 2012

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  • 06/06/12 If you have a particular question about who may participate please call the hotline
  • NJ Dept. of Treasury SBE Presentation 2012

    1. 1. What are State Contracts and How to Bid on Them Bob Beauregard Assistant Director Cooperative Purchasing Division of Purchase and Property (DPP) 609.984.2084 Robert.Beauregard@treas.state.nj.us 1
    2. 2. Ways That Goods/Services are Purchased in the State of NJ•Request for Proposal (RFP)•Delegated Purchasing Authority (DPA) •$0.00 to $1000 = Low Dollar Order (LDO)No bids needed •$1001 to $17,500 = 3 quotes needed •$17,501 to $36,000 = 3 sealed quotes•Waivers = usually awarded via Request forQuote (RFQ). Always ends in a WaiveredContract. Not advertised. 2
    3. 3. Key to Understanding State Contracts• In-general, the State issues “Term” contracts which means that there is a set length of time to the contract.• Only certain term contracts are cooperative.• Contracts can be found at: http://www.state.nj.us/treasury/purchase/• Sometimes, we issue a contract for a one-time buy and thus, no T- number is assigned.• Under each term contract, there are supplier contract numbers (5 digit, used to start with the letter “A”).• Term contracts are 4 digits and start with:– T = term contract– G = GSA schedule that has been promulgated– M = contract promulgated from a nationally recognized cooperative purchasing organization– S = supplemental contract to an already awarded term contract 3
    4. 4. Who May Use State Cooperative Purchasing Contracts? • MUNICIPALITIES • COUNTIES • SCHOOL DISTRICTS • VOLUTEER FIRE DEPARTMENTS • VOLUNTEER FIRST AID OR RESCUE SQUADS • COUNTY AND STATE COLLEGES • INDEPENDENT AUTHORITIES • QUASI-STATE AGENCIES • INDEPENDENT INSTITUTIONS OF HIGHER EDUCATION 4
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    16. 16. Final Thoughts•Must/Will vs Should/May•Forms, forms, forms•Sign, sign, sign•Evaluations varies, READ your RFP•Don’t leave blanks 16
    17. 17. Thank You!Questions? 17

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