How to create PowerPoints with content


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How to create PowerPoints with content

  1. 1. PowerPoints with content
  2. 2. PowerPoints with content Guidelines for self-standing presentations Prepared by Professor Ed Strong Gabelli School of Business
  3. 3. Presentation scope • The form/content dilemma • Professor Strong’s suggestions for creating meaningful PowerPoint presentations • Techniques for capture and packaging of a stand-alone presentation
  4. 4. Too little or too much? • PowerPoint is condemned for providing too little or too much information • Edward Tufte: PowerPoint information density is very low
  5. 5. Review of Key Objectives & Critical Success Factors  What makes nation unique – Conceived in Liberty – Men are equal  Shared vision – New birth of freedom – Gov’t of/for/by the people 11/19/1863 Original PowerPoint by Peter Norvig home back next
  6. 6. High density information
  7. 7. 44 percent mortality
  8. 8. One percent survival rate
  9. 9. Too little or too much? • PowerPoint is condemned for providing too little or too much information • Edward Tufte: PowerPoint information density is very low • …and yet important information can be buried: The Apollo damage assessment
  10. 10. PowerPoint is powerful
  11. 11. Common problems • “Let’s just sit down and get it over with…” • “Get Max to do the actual presentation, he’s a good presenter.” • The only way PowerPoint can improve our presentations is if we do all the work first
  12. 12. Doing “all the work” • Begin your presentation in “Notes Page” view (select View|Notes Page)
  13. 13. Start here!
  14. 14. Doing “all the work” • Begin your presentation in “Notes” mode • Type the content in the notes area before entering slides • Develop a complete narration (script) • Should help anyone be a good presenter • Provide places for enthusiasm, spirit
  15. 15. Adjust contents and slides • Move to a new slide as you feel you need to • If you need to drop a table or graphic on a slide, do so • Avoid the temptation to develop the slides instead of the script • Process is iterative: • Content - Script - Slide
  16. 16. Elaborate the slides • With a complete script, match the slide content to your narration • Text content = low density • Therefore, more slides • Provide enough variability on screen so the audience doesn’t lose interest
  17. 17. Match pace and content • Tables and graphics can be of much higher information density • Develop a presentation strategy for each table or graph • Consider use of multiple slides to highlight particularly important aspects
  18. 18. Refining the presentation • Most presentations are time- constrained. So at some point you begin adjusting • Don’t just “lop off” a slide • Don’t just “tack on” some tidbit • Look for the most compelling way to present your information • “Refining” means getting rid of the bad stuff
  19. 19. Timing the presentation • Print your script • Select File|Send To|Microsoft Office Word • I use Notes below slides and Paste the slides into the Word document • Practice your run-through with PowerPoint active • Select Slide Show|Rehearse Timings • Will have the option to save timings
  20. 20. Final draft • Correct length, slides and narration finalized • Ready to record narration • Microphone • Select settings: Slide Show| Record Narration
  21. 21. Recording your narration (1)
  22. 22. Recording your narration (2)
  23. 23. Recording your narration (3)
  24. 24. Recording your narration (4) Caution: when recording your narration, you should stop speaking for a second before advancing a slide, and then wait for a second after a slide before speaking.
  25. 25. Recording your narration (5) Press F5 or select Slide Show| View Show to review your presentation
  26. 26. When things go wrong… • Re-recording individual slides is possible • Locate the slide you wish to record over • Start the Record Narration process again • Press Escape [Esc] when you are done
  27. 27. Sharing your presentation • Files are big • Probably can’t email as attachments • Corporations share via web servers or streaming media servers • Gabelli School • Shared drive storage space • Burn to CD, store on USB drive • Use a collaboration server
  28. 28. Other possibilities • Products allowing integration of video – none are free • Camtasia Studio • Articulate Presenter • Adobe Presenter • But the key is content!