Effective time management

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simple tips on time management

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Effective time management

  1. 1. The Clock &Compass
  2. 2. $86, 400
  3. 3. LIFE?• L – LIVING• I – IN• F – FULL• E – ENLIGHTENMENT & ENJOYMENT
  4. 4. LIFE? We spend money we don’t have, to buy things we don’t need,to impress people we don’t love
  5. 5. INTRODUCTIONCLEAR YOUR VISIONYou are the driver, not the passenger.CREATE YOUR MISSIONDecide where you want to go and draw up a mapto reach your goals and destination.MANAGE YOUR TIMEGet there! Don’t let the diversions take you off thecourse
  6. 6. HAVE YOU EVER FACEDANY OF THE FOLLOWING SITUATIONS ? I need more time! I want to enjoy my life more. I’m always running around. I never have time for myself. I am always in crisis because I postpone. There’s too much stress! There’s too much to do—and it’s all good. How do I choose? If working harder, smarter, and faster won’t solve it, what will ?
  7. 7. HOW DO WE SPEND OUR TIME? (1) Doing URGENT things – that demand our immediate attention. (2) Doing IMPORTANT(?) things – that really matter to us and satisfy us the most!
  8. 8. What TIME MANAGEMENT is NOT… • KEEP BUSY • GETTING THINGS DONE…
  9. 9. Living by the PRINCIPLES & VALUES LOG Centered (Laws Of God) Principles never fail If you live by them; you excel If you break them; you fail It is impossible for us to break the law; we can only break ourselves against the law
  10. 10. TIME MANAGEMENT means… •To live a life which creates the ‘quality - of –life’ results
  11. 11. Four Human Needs• “TO LIVE, TO LOVE, TO LEARN, TO LEAVE A LEGACY”. 1. The need to LIVE is our PHYSICAL needs (food, clothing, shelter, economic well being, health) 2. The need to LOVE is our SOCIAL need (to relate to other people, to belong, to love, to be loved) 3. The need to LEARN is our MENTAL need (to develop and grow) 4. The need to LEAVE A LEGACY is our SPIRITUAL need (to have a sense of meaning, purpose and contribution)
  12. 12. Lets fill in thesame ingredientsin reverse order…
  13. 13. Fullwater
  14. 14. WE ARE NOT ABLE TO FIT IN THE BIG ROCKS !!!
  15. 15. EFFECTIVETIME MANAGEMENT lies inIDENTIFYING THE BIG ROCKS
  16. 16. To Live, Love, Learn, Leave a legacy Spiritual Mental THE FIRE WITHIN Physical Social
  17. 17. SOLUTION :Move from URGENCY to IMPORTANCE. PROBLEM :What are “IMPORTANT” and how do we PUT THEM FIRST in our lives?
  18. 18. 1 : Put It in Pen“A goal not written is only a wish.”2 : Count the Cost“Am I willing to make the sacrifice?”3. Just Do It!“Do or do not. There is no try.”4. Use Momentous MomentsTough or new experiences can carrymomentum.5. Rope UpGet a lifestyle Counselor
  19. 19. IMPORTANT Quadrant of Action Quadrant of Quality IMPORTANT BUT NOTURGENT & IMPORTANT URGENT DO IT! PLAN IT!URGENT NOT URGENTQuadrant of Deception Quadrant of Waste URGENT BUT NOT NOT URGENT & NOT IMPORTANT IMPORTANT DELEGATE IT! BIN IT! NEGOTIATE IT! NOT IMPORTANT
  20. 20. Time Management MatrixQuadrant I Quadrant II Quadrant of Action IMPORTANT Quadrant of Quality Crises Planning, Goal Setting Pressing Problems Self Development Exam Tomorrow Relationship Building Friend for Work Planning Recreation Project Due Today Essay Due in a Week Car Breaks Down Relationships Relaxation URGENT NOT URGENT Some Unimportant Mail Quadrant of Deception Time Wasters Quadrant of Waste Interruptions Useless Phone Calls Unimportant Phone Calls Too Much TV Other People’s Small Problems Endless Phone Calls] Peer Pressure Excessive Computer Games Mall Marathons Time WastersQuadrant III NOT IMPORTANT Quadrant IV
  21. 21. Time Management MatrixQuadrant I Quadrant II IMPORTANTTHE PROCRASTINATOR THE PRIORITIZER•Stress and Anxiety •Control of your life•Burnout •Balance•Mediocre performance •High performance URGENT NOT URGENT THE YES - MAN THE SLACKER•Reputation for being a “pleaser” •Lack of responsibility•Lack of discipline •Guilt•Feeling like a doormat for others to •Flakinesswipe there feet onQuadrant III NOT IMPORTANT Quadrant IV
  22. 22. TRIPLE “S” FORMULA FOR TIME MANAGEMENT SHRINK Q1 BY PROCRASTINATING LESS. SAY NO TO Q3 ACTIVITIES. SLACKER ACTIVITIES - CUT DOWN ON Q4.
  23. 23. ARE THESE URGENT OR IMPORTANT? 1. Emergencies 2. Web – Surfing 3. Planning 4. Telephone Calls 5. Emotional Issues 6. Mundane talk 7. Recognizing New Opportunities 8. Heart Attack 9. Email
  24. 24. ARE THESE URGENT OR IMPORTANT? 10. Health 11. Crisis 12. Distractions 13. Escape Activities 14. Educational Study 15. Urgent Time Bound Order for Supply 16. Self Development 17. Interruptions 18. Prevention
  25. 25. ARE THESE URGENT OR IMPORTANT? 20. Unexpected Visitors 21. Recreation 22. Meetings 23. Many Pressing Matters 24. TV 25. Deadlines 26. Pressing Problems 27. Relationship Buildup 28. Junk Mail
  26. 26. Shrink Q1 by procrastinating less.Say no to Q3 activities.Cut down on Q4, slacker activities.
  27. 27. Courage & Comfort Zone Comfort Zone
  28. 28. TIMETHIEVES
  29. 29. TIME THIEVES1. Looking for things that are lost. – File it or throw it.2. Laziness - Motivation.3. Interruptions – Work in blocks of time.4. Trying to carry the load by yourself. - Learn to work with people and say NO.5. Regretting and Daydreaming.6. Procrastination.7. Not listing priorities.
  30. 30. PRACTICAL TIPS PICK UP A PLANNERPLAN WEEKLY Identify your big rocks Block out time for your big rocks. Schedule everything else. PRIORITIZE DAILY
  31. 31. PRACTICAL TIPS• Invest time where • Don’t be in the BMW maximum returns can (Blaming, Mourning, be achieved. Wailing) mode.• Keep your goals in the • Avoid TIME eye of the mind. WASTERS totally.• Concentrate on • Don’t become whatever you are absorbed in day- doing. dreaming.• Keep study materials • Don’t indulge in long and desk clean, neat telephonic talks. and organized.
  32. 32. LeadingMeaningful Lives
  33. 33. Wheel of Life Physical SpiritualMental YOU Friends Family Financial
  34. 34. To realize the value of One year, ask a studentwho failed his or her exams.To realize the value of One month, ask a motherwho gave birth to a premature baby.To realize the value of One week, ask an editor ofweekly magazine.To realize the value of One day, ask daily wagelaborer who has six kids to feed.To realize the value of one hour, ask the loverswho are waiting to meet the beloved.To realize the value of one Minute, ask theperson who missed the train.To realize the value of one Second, ask someonewho survived an accident.To realize the value of one Millisecond, Ask theperson who won a silver medal in the Olympics.
  35. 35. Make Your Life Extraordinary WHAT YOU ARE WE USED TO BE WHAT WE ARE YOU WILL BE
  36. 36. Effective TIME MANAGEMENTlies in spending considerable time in QUAD II activities which are … IMPORTANT but NOT URGENT
  37. 37. Four Human Needs“TO LIVE, TO LOVE, TO LEARN, TO LEAVE A LEGACY”. 1. The need to LIVE is our PHYSICAL needs (food, clothing, shelter, economic well being, health) • 2. The need to LOVE is our SOCIAL need (to relate to other people, to belong, to love, to be loved) 3. The need to LEARN is our MENTAL need (to develop and grow) 4. The need to LEAVE A LEGACY is our SPIRITUAL need (to have a sense of meaning, purpose and contribution)
  38. 38. About Life…First I was dying to finish high schooland start collegeAnd then I was dying to finish collegeand start workingAnd then I was dying to marry and havechildrenAnd then I was dying for my children togrow old enough for schoolAnd then I was dying to retire…. Andnow I am dying –and suddenly I realize I forgot to live.
  39. 39. The Last Words Spoken By FamousPeople At Death, Or Shortly BeforeDying...• Im bored with it all.Before slipping into a coma. He died 9 days later.Winston Churchill, statesman, d. January 24, 1965• Nothing, but death.When asked by her sister, Cassandra,if there was anything she wanted.Jane Austen, writer, d. July 18, 1817Sense and Sensibility (published 1811) Pride and Prejudice (1813)
  40. 40. Conclusion• Not merely some breathing exercise• Not simply making a living but a life• Adding spiritual values to one’s life for holistic development• Possible by chanting God’s names & service to his beings.

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