Successfully reported this slideshow.
Your SlideShare is downloading. ×

I.T. Can Run But I.T. Can't Hide (from Microsoft Excel)

Ad
Ad
Ad
Ad
Ad
Ad
Ad
Ad
Ad
Ad
Ad

Check these out next

1 of 20 Ad

I.T. Can Run But I.T. Can't Hide (from Microsoft Excel)

Download to read offline

This is a presentation Andrew Brust and I delivered in NYC on 5/12/2010 to the NYC Chapter of TDWI and the NY Tech Council Analytics special interest group. Notes are here:

http://www.billbak.com/2010/05/i-t-can-run-but-i-t-cant-hide-from-microsoft-excel/

This is a presentation Andrew Brust and I delivered in NYC on 5/12/2010 to the NYC Chapter of TDWI and the NY Tech Council Analytics special interest group. Notes are here:

http://www.billbak.com/2010/05/i-t-can-run-but-i-t-cant-hide-from-microsoft-excel/

Advertisement
Advertisement

More Related Content

Recently uploaded (20)

Advertisement

I.T. Can Run But I.T. Can't Hide (from Microsoft Excel)

  1. 1. IT Can Run, But IT Can’t Hide from Microsoft Excel<br />Bill Baker, CTO, G4 Analytics<br />Andrew Brust, Chief, New Technologytwentysix New York<br />May 12, 2010, New York City<br />
  2. 2. Premise<br />Conventional wisdom<br />End-users adore Excel<br />IT Departments despise Excel<br />But,<br />End-users have issues with Excel too<br />And,<br />IT has upside from Excel<br />
  3. 3. Excel: A Love/Hate Relationship<br />This is not a zero-sum game <br />
  4. 4. The Big Picture<br />Local (decision making)<br />Compliant<br />Speed<br />Strategic<br />Empowerment<br />Alignment<br />Do more with less<br />Accountable<br />Innovative<br />Consistent<br />Creative<br />
  5. 5. Not all Personal Computing is…… Personal<br />Planning my schedule, my work – Personal<br />Calculating a discount for a customer – Corporate<br />Organic Centralized<br />IT Backlog<br />(Frustrated)<br />Self-service<br />(Empowered)<br />Corporate Personal<br />Business<br />Intelligence<br />(Aligned)<br />Spread-marts<br />(Confused)<br />
  6. 6. Not all Personal Computing is…… Personal<br />Planning my schedule, my work – Personal<br />Calculating a discount for a customer – Corporate<br />Organic Centralized<br />IT Backlog<br />(Frustrated)<br />Self-service<br />(Empowered)<br />Lose-Lose<br />Corporate Personal<br />Business<br />Intelligence<br />(Aligned)<br />Spread-marts<br />(Confused)<br />
  7. 7. Not all Personal Computing is…… Personal<br />Planning my schedule, my work – Personal<br />Calculating a discount for a customer – Corporate<br />Organic Centralized<br />IT Backlog<br />(Frustrated)<br />Self-service<br />(Empowered)<br />Win-Win<br />Corporate Personal<br />Business<br />Intelligence<br />(Aligned)<br />Spread-marts<br />(Confused)<br />
  8. 8. Why Worry?<br />Left to their own devices, your employees will find the data they want, good or bad<br />And… they WILL share it<br />This is the… <br />Generation!<br />
  9. 9. Empowered but not Aligned<br />
  10. 10. Empowered but not Aligned<br />Source: “Bob”<br />Source: SAP<br />
  11. 11. Self-Service:A Demo in Three Parts<br />
  12. 12. Strategies<br />Tools & Techniques<br />MDM<br />Rewards, Praise<br />Analytics<br />Standards<br />Open data/XML<br />Education<br />PowerPivot/Self-service<br />Portal<br />Technology<br />Culture<br />Strategies<br />Transparency<br />& Attribution<br />Model<br />Analytics<br />Self-Service<br />Sharing<br />Publishing<br />Compliance<br />
  13. 13. Strategies<br />Transparency & Attribution<br />Set clear expectations about using data for decision making<br />Require attribution of data sources, both internal and external<br />Expect documentation of all calculations and transformations<br />Excel helps here<br />
  14. 14. Strategies<br />Self-service<br />Provide tools that allow motivated users to build their own reports, spreadsheets and analyses<br />Tune into the range of experience and motivation of your employees; Support a range of tools if possible<br />Consider Excel with web queries or PowerPivot; Most of your users have these<br />Publish ‘blessed’ data sources & publicize them<br />
  15. 15. Strategies<br />Sharing<br />Reward users, with at least recognition, for sharing their reports and spreadsheets<br />Create a site for sharing and annotating documents; This is SharePoint in many companies<br />Implement a self-grading system and/or a community rating system<br />Monitor usage of shared items, these will tell you where the interest lies; SharePoint can help<br />
  16. 16. Strategies<br />Publishing<br />Create a site where people can expect to find interesting data<br />Document all sources<br />Publish through very simple web pages that supply the “brick o’data”; Match format to your self-service tools<br />Excel 97 and above can perform Web queries against simple HTML tables: (bit.ly/OldSchoolXL)<br />Step up to Open Data (OData) for more functionality<br />Secure the site<br />Monitor usage<br />
  17. 17. Strategies<br />Model Analytics<br />Start by watching which shared items and which published data sources are popular<br />If your self-service tools support it, extract meta data and connection strings to find out which other data sources are popular<br />If your self-service tools support it, analyze expressions and KPI definitions for commonality and compliance<br />Press your vendor(s) to support these features<br />Be transparent<br />
  18. 18. Summary & References<br />Excel is here to stay<br />IT has tools and strategies, including culture, to empower users while maintaining alignment and compliance<br />End-users and IT: No longer a zero-sum game<br />
  19. 19. References<br />Responsible BI for Excel (Even for Older Versions): http://bit.ly/XLWebQuery<br />XL97: How to Create Web Query (.iqy) Files (Microsoft KB Article): http://bit.ly/OldSchoolXL<br />
  20. 20. Appendix: PowerPivot<br />Allows db data to be imported w/o building a big query<br />Allows data from apps and reports to come in, in a simple way<br />The data can't be edited<br />Don't have to worry about joins<br />Can add formulas<br />Can still build the same stuff<br />Sharing is simple, and safe<br />Collegues know what I did. And so does IT.<br />I can even use social networking on SharePoint to promote the solution<br />

×