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Pathway To The Future


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Strategic Planning Workshop
2006 National OSCAR Conference

Published in: Health & Medicine, Technology
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Pathway To The Future

  1. 1. Pathway to the Future A Strategic Approach
  2. 2. Thinking Strategically <ul><li>If you walked into your OSCAR programme in three years what would you hope to see / hear…. </li></ul><ul><li>The venue? </li></ul><ul><li>The size of your programmes? </li></ul><ul><li>The activities you are providing? </li></ul><ul><li>Who will be on your staff? </li></ul><ul><li>The number of programmes you’ll provide? </li></ul><ul><li>The behaviour of the children? </li></ul><ul><li>The financial situation? </li></ul><ul><li>Your profile in the community? </li></ul><ul><li>Your transportation situation? </li></ul><ul><li>Your Turn – on a large sheet of paper describe your ideal programme. </li></ul>
  3. 3. Where do you start? <ul><li>Consultation – “ Everyone on board” </li></ul><ul><li>It is important to be clear of the information you want to gain from parents – you don’t want to get wrapped up in trivia. </li></ul><ul><li>Parents – Survey </li></ul><ul><li>Be prepared to ask the hard questions </li></ul><ul><li>Children – Questionnaire </li></ul><ul><li>Not too wordy – tick box or colour in the faces type questionnaire </li></ul><ul><li>Collate results and share them with staff and Management committee </li></ul><ul><li>You need to look for common themes and beliefs </li></ul>
  4. 4. Vision Statement / Beliefs <ul><li>Using information collected make a list of 8 to 10 things that your organisations believes are important to its successful operation. </li></ul><ul><li>For example: Tasbay Kids OSCAR believes that … </li></ul><ul><li>Children should feel safe and secure at our programmes </li></ul><ul><li>Children will be provided with planned and well organises activities that stimulate them. </li></ul><ul><li>Our venue should clean, tidy and safe. </li></ul><ul><li>Our staff should be well trained and professional and Tasbay Kids should provide regular opportunities for professional development. </li></ul><ul><li>Our programmes and the activities we provide should reflect the many cultures in our local community </li></ul><ul><li>Vision statement is a phrase or sentence that reflects your beliefs – it maybe summary of beliefs or a saying or phrase that fits. </li></ul>
  5. 5. Foundations in Place <ul><li>More Consultation </li></ul><ul><li>Once the draft of Vision and beliefs (Charter) have been decided a copy should placed in a newsletter and feedback sort from parents. </li></ul><ul><li>Adjustments, if needed, can be made and final draft of charter can now be passed by committee and adopted. </li></ul>Successful OSCAR Programme Charter & Vision Management Staff Children Parents
  6. 6. Lets Get Strategic <ul><li>Using survey information, CYF or OSCAR advisor reports, or just your own thoughts come up with no more than three major areas you would like to see changed or improved. These become your Strategic Goals and are the basis of your strategic plan. </li></ul><ul><li>You may use the Pastoral, activities and environment areas as the basis for your three goal although you not have one that fits into every area and/ or two goals in one area. </li></ul><ul><li>Strategic goals are general goals and will allow for smaller targets to be developed. </li></ul>
  7. 7. Examples of Strategic Goals <ul><li>Tasbay Kids After-school programme will provide stimulating and fun activities that encourage participation and develop new skills. </li></ul><ul><li>Children who attend Tasbay Kids Holiday and after-school programmes participate positively and treat each other and staff with respect at all times. </li></ul><ul><li>With a growing numbers of children enrolled in Tasbay holiday programmes we will provide a venue that comfortably caters for our larger numbers as well as meeting the health and safety requirements. </li></ul><ul><li>Your Turn: Think about your programme and write a strategic goal for your programme. </li></ul>
  8. 8. Action Plan <ul><li>Each strategic goal is broken into yearly targets. These targets are the practical application of the goals and over the three / fives years these targets will collectively allow your organise to achieve it’s strategic goal. </li></ul><ul><li>For Example… </li></ul><ul><li>Your Turn – using the template provided come up with an action plan for your goal </li></ul>
  9. 9. Strategic Overview <ul><li>The Strategic plan belongs to you so how long you set your strategic goals for is over to but the usual length is 3 to 5 years. </li></ul><ul><li>If you set your goals over too longer period there is a risk it will motivation will be lost </li></ul><ul><li>If you set your goal over too short a timeframe you risk over-doing it, with no time to come up for air. Remember the day to day operation of the programme must continue and most programmes haven’t got heaps of money or time for PD. </li></ul><ul><li>It pays to plan out an overview for each strategic goals that shows how you achieve them. </li></ul><ul><li>For Example…. </li></ul>
  10. 10. Reporting <ul><li>Each year progress on targets are reviewed/ assessed and reported. The report measures the actual outcome of the annual target with the proposed target. </li></ul><ul><li>These reports should be available to parents and as well as management committees and staff. </li></ul><ul><li>The report should recommend any possible changes for the following year. </li></ul><ul><li>Reports are kept and compiled for the final report at the end of your three/ five years. </li></ul>
  11. 11. The Summary Charter & Vision Strategic Overview Parents Staff Management Committee Children The key to an effective strategic plan is ownership – everyone needs feel they understand the goals and they had some form of input into the plan. Annual Targets Annual Targets Strategic Plan