Microsoft® office word 2003 a


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  • Each lesson includes a list of suggested tasks and a set of test questions.
  • Word has many great features that aren't always used to their full potential. Find out more about some of these old favorites, and learn about new features, like reading layout view for easy on-screen reading, and the side-by-side feature for comparing related documents.
  • Inserting symbols and characters is easy. In this lesson, you’ll find out how.
  • [ Note to trainer : Steps—given in either numbered or bulleted lists—are always shown in yellow text.]
  • Note: In an English–based system, you can't insert some characters, for example, Thai or Arabic, without setting up additional language support in Microsoft ® Office. See Word Help for details on how to do this.
  • For example, type "\\alpha" for a Greek lowercase alpha symbol (α). A text-processing program popular in the math, science, and engineering fields uses this method of character insertion.
  • If only one document is open, the Compare Side by Side command is not available.
  • Synchronous scrolling button: By default, this button is on. As you scroll in one document, the other scrolls at the same pace. Click the button to turn synchronous scrolling off and on. For example, you can switch it off, scroll one window, and then switch it back on again. Reset Window Position button: This resets the documents to their default position and size. If you click the Reset Window Position button with the right window active, it resets that active document to the left. Close Side by Side button: This closes the toolbar and switches off the side-by-side view. You can also switch off the side-by-side view by closing one of the documents.
  • The horizontal ruler is the bar across the top of your Word document with measurements marked on it. ]
  • For example, a standard letter's ruler is 8.5 inches; an A4 letter's ruler is 21 cm, or 8.27 inches.
  • You can always move margins in the document by sliding them along the ruler. Note: You can change the measurement scale of your ruler from inches to metric on the General tab of the Options dialog box ( Tools menu).
  • You can move indents into the margins of a document.
  • If you want your tab stops at precise positions that you can't get by clicking the ruler, you can use the Tabs dialog box (accessed from the Format menu).
  • If you want to include footnotes and endnotes in your count, select the Include footnotes and endnotes check box. Note: If your document has revisions in it, the count will keep track of all the revisions and include them in the totals.
  • If you want to see the total of a different element, use the drop-down list again.
  • Microsoft® office word 2003 a

    1. 1. Microsoft ® Office Word 2003 Training Great Word features South Arkansas Community College Microsoft Word Brenda Holmes MSN/Ed Distance Education Specialist, CNA Skill/Clinical Instructor
    2. 2. Course contents <ul><li>Overview: Great features in Word 2003 </li></ul><ul><li>Lesson 1: Word toolbar </li></ul><ul><li>Lesson 2: International characters and symbols </li></ul><ul><li>Lesson 3: Compare documents side-by-side </li></ul><ul><li>Lesson 4: The horizontal ruler </li></ul><ul><li>Lesson 5: Word count </li></ul>Great Word features
    3. 3. <ul><li>Have you ever wondered what's the easiest way to insert international characters or set tab stops in a document? Or how you can find out if your 700–word paper is complete? </li></ul>Overview: Great features in Word 2003 Great Word features Learn about five great features in Word. Some are brand new with Microsoft ® Office Word 2003; others are features that you might have always been curious about.
    4. 4. Lesson 1 Word 2003 Toolbar
    5. 5. Word 2003 Toolbar <ul><li>Let’s look at the toolbar where you can find home, fonts, insert, review, edit. </li></ul>Great Word features
    6. 6. Word 2003 Toolbar <ul><li>The Word window contains a number of standard features including the Menu bar, Standard toolbar, Formatting toolbar, etc. </li></ul>Great Word features
    7. 7. Word 2003 Toolbar <ul><li>From the File menu, choose the option ( Open ) that will display a dialog box and will allow you to browse your hard disk and the other disks to find a certain document, select it and click on Open . </li></ul>Great Word features
    8. 8. Word 2003 Toolbar Great Word features <ul><li>To insert text into a document </li></ul><ul><li>To enter text, just start typing! The text will appear where the blinking cursor is located. For example, you can type the text into it accordingly . </li></ul>
    9. 9. Word 2003 Toolbar <ul><li>How do we check or change the Line Spacing within a paragraph? Perhaps we wish to change from single spacing to double spacing . </li></ul><ul><li>Click on the toolbar then and the paragraph </li></ul>Great Word features
    10. 10. Font Settings <ul><li>1. Open Microsoft Word 2. Locate the “Font” on the toolbar. 3. Select the font, style, and color you would like to use as the default </li></ul>Great Word features
    11. 11. Word 2003 Toolbar Great Word features <ul><li>To begin document, click on File then New. </li></ul><ul><li>Open: opens up saved file </li></ul><ul><li>Save: to save a file you are working on </li></ul><ul><li>Save as: to save a file under a different name </li></ul><ul><li>Print: to print the document </li></ul><ul><li>Print setup: to change the orientation of the document you want to print i.e. landscape or portrait </li></ul><ul><li>Send to: you can email a document to another </li></ul>
    12. 12. Lesson 2 International characters and symbols
    13. 13. International characters and symbols <ul><li>It's amazing how often you need to use a symbol or international character when you're producing a document. </li></ul><ul><li>Perhaps you're comparing U.S. dollars to yen, euros, and pounds sterling. Maybe you're writing to a customer with an umlaut in his or her name. Or, your science homework requires you to use the Greek alphabet. </li></ul>Great Word features
    14. 14. The Symbol dialog box <ul><li>Symbols are inserted from the Symbol dialog box: </li></ul>Great Word features Inserting a symbol from the Symbol dialog box <ul><li>On the Insert menu, click Symbol , and then click the Symbols tab. </li></ul><ul><li>Scroll through the list to find the symbol you want. </li></ul><ul><li>You can use the Subset list to find a symbol quickly if you know what type of symbol it is. </li></ul>
    15. 15. The Symbol dialog box Great Word features Inserting a symbol from the Symbol dialog box <ul><li>The Recently used symbols list updates automatically with the symbols you use most often. </li></ul><ul><li>When you've found your symbol, click it. </li></ul><ul><li>Click Insert . </li></ul>
    16. 16. Regular usage <ul><li>If you use a particular character or symbol frequently, it’s worth your time to set up a shortcut. Although a few shortcuts are already built into Word, you can also make your own. </li></ul>Great Word features Inserting the copyright sign: ©
    17. 17. Regular usage <ul><li>You have two main options for inserting characters and symbols quickly, both of which are available from the Symbols dialog box: </li></ul>Great Word features Inserting the copyright sign: © <ul><li>Keyboard shortcuts </li></ul><ul><li>AutoCorrect </li></ul>
    18. 18. Regular usage <ul><li>Keyboard shortcuts are quite useful; in fact, many keyboard shortcuts are already built into Word — see the Special Characters tab in the Symbol dialog box. </li></ul>Great Word features Inserting the copyright sign: © You can even make your own by clicking the Shortcut Key button.
    19. 19. Regular usage Great Word features <ul><li>The disadvantage is that it can be difficult to remember the exact key combination. </li></ul><ul><li>For more about custom shortcuts, see the course “Customize keyboard shortcuts in Word.” </li></ul>
    20. 20. Regular usage <ul><li>Type a sequence of letters, and the AutoCorrect feature in Word changes the letters to the symbol or character you want. </li></ul>Great Word features To use this method, you have to set up the AutoCorrect text (except for a few symbols), but you only have to do it once. It's easier to remember than keyboard shortcuts. Inserting the copyright sign: ©
    21. 21. Assignment <ul><li>Use the Symbol dialog box. </li></ul><ul><li>Use the two methods for shortcuts: </li></ul><ul><ul><li>Keyboard shortcut </li></ul></ul><ul><ul><li>AutoCorrect </li></ul></ul><ul><li>Use advanced symbol insertion. </li></ul><ul><li>Put it all together. Save and attach in blackboard </li></ul>Great Word features
    22. 22. Lesson 3 Compare documents side by side
    23. 23. Compare documents side by side <ul><li>Have you ever wanted to see two documents side-by-side? Perhaps you wanted to compare documents containing related information? </li></ul><ul><li>Introducing you to the new Compare Side by Side feature in Word. </li></ul>Great Word features Ever tried to look at two documents at once?
    24. 24. Open Compare Side by Side <ul><li>Imagine that you are a college professor and you have read two similar articles about the solar system. </li></ul><ul><li>You want to compare the two documents side by side to see just how similar they are. </li></ul>Great Word features
    25. 25. Open Compare Side by Side <ul><li>Open both documents, and in one document, click Compare Side by Side on the Window menu: </li></ul>Great Word features <ul><li>If you only have two documents open, the Compare Side by Side command automatically shows the other open document. </li></ul><ul><li>With more than two documents open, click Compare Side by Side , and, in the dialog box, choose the document you want to compare. </li></ul>
    26. 26. Seeing double? <ul><li>When you compare documents side by side, this is what you see in the window: </li></ul>Great Word features Comparing two documents side by side <ul><li>The active document </li></ul><ul><li>The document for comparison </li></ul><ul><li>The Compare Side by Side toolbar, which helps you work in this view. </li></ul>
    27. 27. Seeing double? <ul><li>The buttons on the Compare Side by Side toolbar include: </li></ul>Great Word features <ul><li>Reset Window Position button </li></ul>Comparing two documents side by side <ul><li>Synchronous Scrolling button </li></ul><ul><li>Close Side by Side button </li></ul>
    28. 28. Suggestions for practice <ul><li>Set up the documents to compare. </li></ul><ul><li>Compare the documents. </li></ul>Great Word features
    29. 29. Lesson 4 The horizontal ruler
    30. 30. The horizontal ruler <ul><li>You can use the horizontal ruler to quickly set up margins, tab stops, and hanging indents. </li></ul><ul><li>Many people ignore it and use the various dialog boxes instead. But once you know how to use it, you'll wonder how you ever managed without it. </li></ul>Great Word features
    31. 31. Ruler basics <ul><li>The ruler marks off the width of a page and follows the page setup information. </li></ul>Great Word features But the ruler measures from the left margin of a document, not the edge. So the scale on the ruler counts both to the left and the right, with the left margin being the start (or zero point) of the scale.
    32. 32. Ruler basics <ul><li>The ruler measures the width of the paper from the left margin (0&quot;). </li></ul>Great Word features In the example shown here, it's 7.25 inches to the right and 1.25 inches to the left of the margin, making a total page width of 8.5 inches. The width of the text area is 6 inches.
    33. 33. Bits on the ruler <ul><li>The sliding markers on the ruler are used to position paragraphs of text on a page. To set the indent for more than one paragraph, select all the text you want to adjust before setting the indents. </li></ul>Great Word features Paragraph indents are set by indent markers on the ruler.
    34. 34. Bits on the ruler <ul><li>The Hanging Indent positions the start of the second and all following lines of text. </li></ul>Great Word features Paragraph indents are set by indent markers on the ruler. <ul><li>The First Line Indent positions the slider where you want the first line of a paragraph to start (or be indented). </li></ul>
    35. 35. Bits on the ruler Great Word features Paragraph indents are set by indent markers on the ruler. <ul><li>The Left Indent is used to move the hanging indent and first-line indent together, keeping a constant space between them. </li></ul><ul><li>The Right Indent positions the right indent of a paragraph. </li></ul>
    36. 36. Tab stops <ul><li>Quickly set tabs by clicking the tab selector at the left end of the ruler, choosing the type of tab you want, and then clicking the ruler at the location you want. </li></ul>Great Word features Tab selector and tab stops
    37. 37. Tab stops Great Word features Tab selector and tab stops See the illustration at left: <ul><li>The tab selector. Click to cycle through the types of tab stops. </li></ul><ul><li>Tab stops positioned along the horizontal ruler. </li></ul>
    38. 38. Tab stops <ul><li>Which type of tab stop should you use? </li></ul>Great Word features <ul><li>The Right Tab sets the right end of the text. As you type, the text moves to the left. </li></ul><ul><li>The Center Tab sets the position of the middle of the text. </li></ul><ul><li>The Left Tab sets the start position of text that will then run to the right. </li></ul>Tab selector and tab stops
    39. 39. Tab stops Great Word features <ul><li>The Bar Tab , unlike the other tabs, doesn't position text. It inserts a vertical bar at the tab position. </li></ul><ul><li>The Decimal Tab aligns text around a decimal point. Independent of the length of the figure, the decimal point will be in the same position. </li></ul>Tab selector and tab stops
    40. 40. Assignment <ul><li>Change document margins. Develop two documents. One with a margin already set; the other where you have changed the margins. </li></ul><ul><li>Use indents. Use the same two documents and change the indents on one. </li></ul><ul><li>Set tab stops: </li></ul><ul><ul><li>Get to know your tab stops. </li></ul></ul><ul><ul><li>Use tab stops. </li></ul></ul><ul><li>4. Save your assignments and attach in Blackboard under Word. </li></ul>Great Word features
    41. 41. Lesson 5 Word count
    42. 42. Word count <ul><li>You have to write a 2000–word article, but how do you know when you're done? </li></ul><ul><li>Have you ever had to count characters, words, or paragraphs as you work? </li></ul><ul><li>A convenient feature in Word does this for you. Although it's called Word Count , it counts a lot more than just words. </li></ul>Great Word features Word can help you check document statistics
    43. 43. Basic counting <ul><li>The Word Count command is on the Tools menu. </li></ul><ul><li>In the Word Count dialog box, you can choose what you want to count: pages, words, characters (with or without spaces), paragraphs, or lines. </li></ul>Great Word features For document statistics, click Word Count .
    44. 44. Word Count toolbar <ul><li>The Word Count toolbar is really useful if you want to keep count of things as you work. </li></ul><ul><li>Rather than going to the Word Count command every time, just open the toolbar. </li></ul>Great Word features The Word Count toolbar
    45. 45. Word Count toolbar <ul><li>In the toolbar, you use the drop-down list to choose which element—words, lines, or pages—you want to count. </li></ul>Great Word features The Word Count toolbar Click Recount whenever you want to see the latest total.
    46. 46. Word Count toolbar <ul><li>The toolbar will use the current setting in the Word Count dialog box for including footnotes and endnotes. </li></ul>Great Word features The Word Count toolbar <ul><li>Click Show Toolbar in the Word Count dialog box. OR: </li></ul><ul><li>From the View menu, select Toolbars , and then select Word Count . </li></ul>To open the Word Count toolbar:
    47. 47. Suggestions for practice <ul><li>Write an document </li></ul><ul><li>Count words and characters. </li></ul><ul><li>Count as you work. </li></ul>Great Word features