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Alumni Denkfabrik 2

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Alumni Denkfabrik 2

  1. 1. Well-Structured Workshop Facilitation
  2. 2. Well-Structured Workshop Facilitation Future Search
  3. 3. Well-Structured Workshop Facilitation Room Arrangements Requirements • big meeting room • circles of chairs • space • 3 time lines on the walls • mind-map paper wall • 1 table providing drinks • 1 registration table • windows: natural light
  4. 4. Well-Structured Workshop Facilitation
  5. 5. Well-Structured Workshop Facilitation Principles • Get the „whole system in the room“ • Explore the „whole elephant“ before seeking to fix any part • Focus on common ground and future action, not problems and conflicts • Have people self-manage their own groups and be responsible for action
  6. 6. Well-Structured Workshop Facilitation • Visualization of the process gives orientation. • People realize what the whole event is about: who we are, what we want and what we will do according to our topic: “Our Community”.
  7. 7. Well-Structured Workshop Facilitation “Our Community”Working together for a sustainable FutureDay 1  Opening and Welcome  Overview and Procedures  Focus on Past  Focus on PresentDay 2  Focus on Present  Focus on the Future  Discover Common GroundsDay 3  Confirm Common Grounds  Action Planning
  8. 8. Well-Structured Workshop Facilitation Future Search Dynamics Contentment room: acceptance of things the way they are, making the best of what is Denial room: facing unfamiliar experiences, disturbance of the status quo Confusion room: going through emotional heights and depths by experiencing the world´s complexity Renewal room: looking out for new patterns, generating desired future scenarios Metapher by the Swedish social psychologist Claes Janssen
  9. 9. Well-Structured Workshop Facilitation „Contract“ Staff Participants • sets time and • provide tasks information, insights and • large-group ideas dialogue • manage own • keep purpose groups front and center • take responsibility
  10. 10. Well-Structured Workshop Facilitation Worksheets “Future Search” by Marvin Weisbord and Sandra Janoff http://www.futuresearch.net
  11. 11. Well-Structured Workshop Facilitation Time line Photo: Permission granted by Marilu Mayuga, http://www.marilumayuga.com
  12. 12. Well-Structured Workshop Facilitation “Our Community”Working together for a sustainable FutureDay 1  Opening and Welcome  Overview and Procedures  Focus on Past  Focus on PresentDay 2  Focus on Present  Focus on the Future  Discover Common GroundsDay 3  Confirm Common Grounds  Action Planning
  13. 13. Well-Structured Workshop Facilitation 4th principle Have people self-manage their own groups and be responsible for action • Reduction of hierarchy, passivity, conflict and dependency on experts • Self-Management of small groups • Everybody shares information, interprets it, and decides on action steps. • People do take responsibility for what they learn and what they do. • Recommendation: to divide up the work by finding discussion leader, recorder, reporter and timekeeper.
  14. 14. Well-Structured Workshop Facilitation Focus on Future 1. Today is 2030: Note on flip-chart Policies, programs, structures that exist now • How do stakeholders interact? • How do you sustain the progress? Think back of the year of the Future Search: • What was the major step you had to take to get moving? • How did you do it? 2. Desired Future Scenario: Choose a creative way to present your desired future as if it is happening right now (drama, story, poem, music, art, TV, etc.) The scenario should be: • Feasible: the know-how exists to implement it • Desirable: society benefits • Motivating: you are ready, willing, able to make it happen
  15. 15. Well-Structured Workshop FacilitationDiscover Action PlanningCommonGround Turning common ground into policies, programs, projects and/or next steps with names and due dates. Tasks: • Develop agreement: • Define short-term actions groups create and post (next three months) common-ground lists Fill table: What? / How will you measure • Related items are glued success? / Help needed from: / together on display boards Due date: or 8 blank flip-charts • Define long-term actions • the whole group observes (next three years) and makes suggestions. Fill table: see above
  16. 16. Well-Structured Workshop Facilitation Future Search Thank you for your attention! Dorothee Kreling

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