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Welcome to the Oregon State Bar Online




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Welcome to the Oregon State Bar Online


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Better Productivity Through Technology

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Better Productivity Through Technology

  1. 1. Welcome to the Oregon State Bar Online Home | Sitemap | Forms | Contact Member Directory Member Login Public Info Search Regulatory Functions Oregon State Bar Bulletin APRIL 2006 Admissions Managing Your Practice Discipline Tips, Tools, and Traps: Discipline Home Better productivity through technology By Beverly Michaelis Disciplinary Board Reporter Lawyers and legal support staff are always looking for ways to improve productivity. Better, faster, easier is the Disciplinary Boards mantra, and many turn to technology for solutions. Here are some tips and tools, as well as a few traps to avoid – Local Professional all designed to help in the productivity effort. Responsibility Committee State Professional Free Bates-Stamping macro for WordPerfect Users Responsibility Board Bates-stamping is used in the legal and business fields to sequentially number or date/time-mark images as they MCLE are scanned or processed (e.g., marking exhibits during the discovery stage of preparing for trial, or identifying business receipts). MCLE Home Committee Barry MacDonell’s Toolbox for WordPerfect offers two free Bates- stamping macros for WordPerfect users Forms (versions 7 through 12). Bates numbering.wcm creates sequential, fixed-width Bates numbers (e.g., 00001) on Program Database Avery® (or similar) labels or card stock. This macro can also Bates-stamp the numbers directly on pre-printed forms, letters or legal documents or include them in an existing document. Bates-numbering for multi-page Rules (PDF) documents.wcm creates sequential Bates numbers on each page of an existing multi-page document (or filled Sponsors sheet of labels) in any of 12 locations around the page. Status Change Forms Inactive Status These and many other WordPerfect macros and templates are available at no charge on MacDonnell’s site at Form (PDF) http://home.earthlink.net/%7Ewptoolbox/Homepage.html. Active Pro Bono Printing a List of E-mails in Outlook 2000/XP/2003 Status Form (PDF) Want to print a list of e-mail messages in a folder rather than the actual messages themselves? When looking at Reinstatement the message list, select File, Print, and choose Table Style. This will print a list of all the e-mails in your Inbox or Forms (listing of PDFs) folder, including the headings (Importance, Status, From, Subject, Received, etc.) By default, Outlook prints All Resignation Rows, which means you will automatically get a list of all e-mails in your Inbox or folder. Note that you can also Form A (PDF) highlight specific messages and choose to print Only Selected Rows. IOLTA Certification Saving Outlook 2002 E-Mail Messages to a Text File Unlawful Practice of Law Want to save client e-mail messages to a text file you can read in Word or WordPerfect without opening them Member Resources individually? In Outlook, go to the folder containing the messages you want to save and choose Select All or select the individual messages you want to place in a text file. With the messages highlighted, choose File, Save As and Bar Publications navigate to the location where you want to save the messages. Give the file a name, such as quot;Jones e-mail Bar Bulletin messages.quot; quot;Jones e-mail messagesquot; will be saved as a text file that can be opened in Notepad, WordPad, Word, – Archives or WordPerfect. If multiple messages are saved in this fashion, they will be consolidated into one file. This Bar Leader Communicator maneuver should work in other versions of Outlook as well. If the File, Save As option is not available, select the messages you wish to save, right click, choose Print, and check the Print to File checkbox before clicking OK. Bar Leadership Because you are quot;printingquot; to a file (a text file on your computer) and not physically printing the messages, this is Conference Handbook equivalent to the Save As approach. Capitol Insider Disciplinary Board Reporter You Can Have quot;Reveal Codesquot; in Word OSB Legal Publications Word’s Reveal Formatting (on the Format menu, click Reveal Formatting) allows users to determine the source of Casemaker™ formatting, show formatting marks and change formatting properties. Unfortunately, Reveal Formatting does not allow direct code editing – a sore point for former WordPerfect users who are accustomed to Reveal Codes. Now Legal Research there is a software plug-in from Levit & James, Inc. that lets you see all the formatting in Word, including tables, Casemaker™ Login sections, field codes, styles, paragraph settings and so on. CrossEyes v. 3.0.045 is $49.99 and is compatible with Casemaker™ FAQ Windows Me, Windows 2000 and Windows XP. Download CrossEyes from www.levitjames.com. https://www.osbar.org/publications/bulletin/06apr/practice.html (1 of 4) [5/9/2009 7:31:07 PM]
  2. 2. Welcome to the Oregon State Bar Online Casemaker™ User Guide (PDF) File Size for Attachments Does Matter: How to Make Documents Scanned for E-mail Distribution Smaller Casemaker™ EULA (PDF) If you scan documents to e-mail as PDFs, be sure to change your scanner settings to facilitate the smallest Career Center possible file size when sending your attachment. By default, most scanners are set for photos, not documents. Forms Library This can easily result in a one-megabyte PDF file – an attachment size that could easily be rejected by a client’s Judicial Vacancies ISP or e-mail server. By changing your scanner’s color setting to black and white or grayscale and reducing the default resolution by 100 dpi or more, the file size of your document can be reduced by 50-75 percent. Member Fee FAQ Online Fee Payment Looking for a Cheap Alternative to Online Resources Outlook for Managing Your Calendar and Contacts? OSB Events Try Chaos Software’s Time & Chaos v. 6 for $45 per user. The program can be run on your network (just install the data file on your server) or on individual computers. Since the licensing is quot;per userquot; rather than quot;per computer,quot; OSB Group Listings there is no extra cost to load the program on both your office and home machines. Time & Chaos can handle Performance Standards calendaring, task management and contact management. More than one user can be in the same calendar at the same time, and each user can access any other calendar – depending on permission settings. Users can color Products & Services code, delegate tasks and coordinate meetings by comparing free time on calendars. Time & Chaos can also Rules Regulations generate reports, and it syncs with Outlook, Pocket PC and Palm-based PDAs. and Policies Surveys and Research Version 6 supports mail merging with Word 97 or higher. Users desiring WordPerfect support should use Version 5. For more information or a free 30-day trial, go to www. chaossoftware.com/. Requires Windows 98/2000/XP. Membership Services Affirmative Action Program Access Your PC From Home AAP Home Looking to access your office computer from home? You have several options. Remote Desktop on Windows XP AAP/OLIO Registration allows access to a Windows session that is running on your computer when you are at another computer. This means you can leave programs running at work and, when you get home, you can see your desktop at work AAP CLE Info displayed on your home computer, with the same programs running. When you connect to your computer at work, Allocative Programs Remote Desktop automatically locks that computer so no one else can access your applications and files. When Non-Allocative Programs you return to the office, simply unlock your computer by typing CTRL+ALT+DEL. Staff Contacts To use Remote Desktop, you need the following: CLE Seminars Ethics Information A computer running Windows XP Professional (the remote computer) with a connection to a Local Area Network (LAN) or ● Ethics Home the Internet; Ethics Opinions Info A second computer (your home computer) with access to the LAN via a network connection, modem or Virtual Private ● Ethics Opinions TOC Network (VPN) connection. This computer must have Remote Desktop Connection installed. Appropriate user accounts and permissions. Ethics Opinions Search ● Bulletin Bar Counsel Column While Remote Desktop is free, there is a cost associated with setting up and maintaining the LAN or VPN Archive connection. The process is not for novices and requires proper configuration of firewalls and other appropriate Legislative/Public Affairs security precautions. Legislative Home Committee Contacts Alternatively, several software programs allow you to access your computer remotely over the Internet without using a LAN or a VPN. Four such products are: RemotePC from Pro Softnet (www.pro-softnet.com), LogMeInPro Policies/Proposals (www.logmein.com), WebEx PCNow from WebEx Communications (http://pcnow.Webex. com/) or the popular Publications GoToMyPC from Citrix Online (www.gotomypc.com). LogMeIn.com and WebEx Communications offer a free Staff Contacts quot;basic servicequot; option. All four programs feature encrypted, secure communications, remote printing ability, sharing Useful Links and transferring of files and wireless access for users who purchase a monthly or yearly service plan. Prices vary but aren’t expensive – $9.95 per month and up. Loan Repayment Assistance Program Create PDFs Directly in Word LRAP Home WordPerfect has supported the ability to print directly to PDF for some time. Now that capability is coming to Word, LRAP FAQ Excel, PowerPoint and other Microsoft products. Microsoft Office 12, which is now in beta testing, will support LRAP Policies native PDF output. Word users will no longer need to use special plug-ins or PDF makers, such as Adobe Acrobat, and Guidelines to create PDFs for electronic filing, e-mail attachments or document storage. Creating a PDF in Word will be as simple as choosing File, Print (to PDF). If you’re a Word user, this is great news. Office 12 is due to be released Oregon Law Foundation later this year. https://www.osbar.org/publications/bulletin/06apr/practice.html (2 of 4) [5/9/2009 7:31:07 PM]
  3. 3. Welcome to the Oregon State Bar Online OLF Home Keep Up with Technology Developments Leadership Banks No time to keep with up the latest in gadgets, tips and tricks? Consider joining TechnoLawyer at www. Grantees technolawyer.com. Receive weekly e-newsletters with product reviews, technology tips and other helpful OLF Contacts information. Submit and receive answers to your own technology questions. The service is free to users who OSB Legal Publications contribute to this virtual community. Legal Publications Home Another terrific resource is Law Office Computing magazine. Each issue includes software reviews, feature-by- BarBooks™ Online Info feature product comparisons, practical hardware advice, word processing tips and more – all geared specifically to Online Bookstore the legal profession. Subscriptions start at $39 per year. Subscribers receive the print magazine six times per year New Releases and have full access to Law Office Computing’s online resources, including the issue and product review archive. For more information, visit www.lawofficecomputing.com. Legal Pubs Catalog (PDF) Pro Bono Information If you have the time and inclination, consider attending Techshow, the ABA’s annual legal technology conference Pro Bono Home and expo, scheduled for April 20-22, 2006, in Chicago. The ABA Techshow includes over 50 education and Pro Bono Attorney Resources training sessions in 16 different tracks and a two-day expo of more than 100 technology companies. Complete Pro Bono Reporting information including sessions, speakers and vendors can be found at www.abanet.org/techshow/. Register early and receive an additional $100 off your registration fee by listing the OSB Professional Liability Fund Program Pro Bono Volunteer Promoter Code PP14 on your registration form. Opportunities Professional ABOUT THE AUTHOR Liability Fund The author is a lawyer and practice management adviser with the Professional Liability Fund. If you have practice PLF Website management questions relating to technology or other issues, contact the practice management advisers, Beverly – Oregon Attorney Michaelis, Dee Crocker or Sheila Blackford, at (503) 639-6911 or (800) 452-1639. Their services are free and Assistance Program confidential. – Practice Management © 2006 Beverly Michaelis Advisor Bar Leadership Board of Governors return to top BOG Home return to Table of Contents Agendas Committees Contacts Meetings Members Minutes House of Delegates HOD Home Elections Guidelines Meetings Rules (PDF) Roster (PDF) Staff Contacts Committees Committees Home Committees, Councils & Groups Program Advisory Committees CommitteeAssignments (PDF) Leadership College https://www.osbar.org/publications/bulletin/06apr/practice.html (3 of 4) [5/9/2009 7:31:07 PM]

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