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One Point Revolutionising Team Collaboration


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This slide deck illustrates how shared OneNote 2007 notebooks can provide idea team collaborative workspaces and how these can fit into a wider suite of enterprise document management tools

Published in: Business, Technology, Education
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One Point Revolutionising Team Collaboration

  1. 1. OnePoint : Revolutionising team collaboration Combining OneNote and SharePoint to deliver collaborative workspaces Ben Gardner, Nuzrul Haque & Chris Barber May 2008
  2. 2. Business Requirements One place to aggregate information A place to share & discuss ideas Ease of use No silo’s of information Easy access and navigation
  3. 3. What is OnePoint: How it works Cached local copy Master copy in SharePoint Local copy synchronises to master copy every few minutes in background <ul><li>User works from locally cached copy of notebook </li></ul><ul><li>Automatic online/offline synchronisation </li></ul><ul><li>Multiple user synchronised simultaneously </li></ul>Multiple users synchronised to master copy in SharePoint SharePoint 2007
  4. 4. What is OnePoint: OneNote and SharePoint OneNote View SharePoint View OneNote sections SharePoint document library Files in OneNote Files in SharePoint
  5. 5. Limitations <ul><li>Significant conflict issues generated when multiple people are editing the same document. </li></ul><ul><ul><li>Put the document into a SharePoint Doc library and put a link to in in your notebook </li></ul></ul><ul><li>No support for embedded objects </li></ul><ul><ul><li>Especially chemical structures </li></ul></ul><ul><li>No RSS/email alerting from OneNote </li></ul><ul><ul><li>RSS only from Library – no granularity </li></ul></ul><ul><ul><li>Issue with file version handling with OneNote (file name suffix) </li></ul></ul><ul><li>Limited ability to publish OneNote notebooks to the web </li></ul><ul><li>Need online presence equivalence with rest of Office suite 2007 </li></ul><ul><li>Need drag ‘n drop from OneNote to Outlook (or anything else)… </li></ul>
  6. 6. What does OnePoint give the user? <ul><li>A user friendly interface for the team’s SharePoint document library </li></ul><ul><ul><li>OnePoint </li></ul></ul><ul><li>Cultural change </li></ul><ul><ul><li>Enhanced capacity to collaborate </li></ul></ul><ul><ul><li>Engendered a culture of openness </li></ul></ul><ul><li>Powerful and easy to use search </li></ul><ul><ul><li>Desktop search & FAST Search </li></ul></ul><ul><li>Navigation is separated from location </li></ul><ul><ul><li>Document stored in one location and linked to from many </li></ul></ul><ul><li>Capturing the thoughts and decisions of the team </li></ul><ul><ul><li>Information never previously captured </li></ul></ul><ul><ul><li>Human readable file share </li></ul></ul><ul><li>Simplistic capture and sharing of information </li></ul><ul><ul><li>Files, screen clipping, web content, etc </li></ul></ul><ul><li>On and Off line working </li></ul><ul><ul><li>Elimination of C-drive and email silo’s </li></ul></ul><ul><li>Performance </li></ul><ul><li>Logically structured SharePoint collection </li></ul>
  7. 7. Adoption Learning to work collaboratively Realising the power and getting creative Wow! Why haven’t I used OneNote before Time Enthusiasm
  8. 8. Hierarchy of information (Team perspective) Individual Team Corporate External world <ul><li>Idea capture </li></ul><ul><li>Unstructured </li></ul><ul><li>Transient </li></ul><ul><li>Project team centric </li></ul><ul><li>Idea evaluation </li></ul><ul><li>Transient information </li></ul><ul><li>Current progress </li></ul><ul><li>Structured format </li></ul><ul><li>Living document </li></ul><ul><li>Historic record of key events </li></ul><ul><li>Static snapshots i.e. Stage gates </li></ul><ul><li>Validated documentation </li></ul>DMS Enterprise Wiki OneNote & SharePoint MS Office, BioBook, etc
  9. 9. OnePoint and the information hierarchy SharePoint 2007 One click publication to Enterprise Wiki Provide online views of all notebooks Publish documents to validated systems Corporate Knowledge Team Knowledge Individual Knowledge
  10. 10. Summary <ul><li>OnePoint = OneNote 2007 + SharePoint 2007 </li></ul><ul><li>Intuitive and user friendly interface for SharePoint document library </li></ul><ul><li>Synergies with current working practices to create a team’s collaboration space </li></ul><ul><li>Team Knowledge Management solution </li></ul>Q: ‘ What is the single most important thing that could be done to speed up drug discovery ?’ – Research & Development Site Head to Research Project Leads A: ‘ Give us OnePoint ’
  11. 11. User testimonials “ OnePoint has increased team engagement and cohesiveness ” “ It’s liberating – my work is no longer dictated by the content of my inbox , but by scientific imperative! ” “ Familiar Windows look and feel – it was so easy to learn ” “ I love the flexibility of being able to work online or offline without needing to think about”