Sutton procurement presentation


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Presentation by Sutton Council to Hackbridge Green Business Network

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Sutton procurement presentation

  1. 1. Sutton Procurement Mark Brewer Head of Transformation & Procurement
  2. 2. How much do you think the Borough spends overall on goods and services? <ul><li>Over £218 million </li></ul>
  3. 3. Spend Analysis… <ul><li>Seven categories of expenditure account for 80% of total spend </li></ul><ul><li>Social Community Care Supplies & Services - £62.9m </li></ul><ul><li>Works – Construction, Repair & Maintenance - £47.4m </li></ul><ul><li>Education - £18.9m </li></ul><ul><li>Housing Management - £17.7m </li></ul><ul><li>Human Resources - £14.2m </li></ul><ul><li>Financial Services - £8.8m </li></ul><ul><li>Information Communication Technology - £7.6m </li></ul>
  4. 4. How many suppliers do you think we have set up? <ul><li>4,852 </li></ul>
  5. 5. The Procurement Process: <ul><li>What is a PQQ? </li></ul><ul><li>Pre Qualification Questionnaire </li></ul><ul><li>Process to enable the council to select and shortlist suitable potential suppliers to be invited for tender. </li></ul><ul><li>Why do we have a PQQ? </li></ul><ul><li>To obtain sufficient information to evaluate the suitability of organisations and ensure they are capable of providing the service. </li></ul><ul><li>It is the only stage available to the authority in establishing: </li></ul><ul><ul><li>Organisational and financial standing. </li></ul></ul><ul><ul><li>Experience. </li></ul></ul><ul><ul><li>Technical capability. </li></ul></ul><ul><ul><li>Resource capability. </li></ul></ul>
  6. 6. <ul><li>What is a tender? </li></ul><ul><li>A suppliers formal bid or other offer in response to a contracting authority’s enquiry or invitation to tender. </li></ul><ul><li>Where do I find them? </li></ul><ul><li> </li></ul>
  7. 7. London Tenders Portal <ul><li>The London Borough of Sutton has transformed the way it procures goods, services and works. All tender opportunities are now advertised on the Council's website and through an e-tendering portal which is also used to conduct the tender process. Advertisements will also be published in the Official Journal of the European Union as required. </li></ul><ul><li>To take part in any tender exercise and/or to be able to express an interest in a contract with the London Borough of Sutton, first you must register ProContract with basic details about yourself and also the company that you work for. </li></ul><ul><li>By registering on the portal, you will receive automatic email notifications when any tenders are advertised for the categories you have registered your company for. </li></ul><ul><li>Please take the time to register your organisation FREE by visiting </li></ul>
  8. 8. Top Tips for Businesses: <ul><li>What do we look for? </li></ul><ul><li>We look to: </li></ul><ul><li>Ensure the Tenderer is able to fulfil all aspects of the specification. </li></ul><ul><li>Establish how the Tenderer intends to carry out the service? ‘The how’ is assessed in method statements </li></ul><ul><li>Obtain a Price & Quality submission </li></ul>
  9. 9. How do we ensure we get this? <ul><li>By creating a fair and open process </li></ul><ul><li>To do this the Council shall: </li></ul><ul><li>Ensure confidentiality, fairness, non discrimination & transparency </li></ul><ul><li>Act in accordance with Public Contract Regulations and Council Governance </li></ul><ul><li>Record all detail of opportunity and submission on ProContract to ensure a full audit trail </li></ul>
  10. 10. How environmental sustainability shapes procurement? <ul><li>This is dependent on goods, supplies or services </li></ul><ul><li>Types of questions we may ask </li></ul><ul><ul><li>Does the organisation have an Environmental Management system or policy? </li></ul></ul><ul><ul><li>What is the organisations supply chain? </li></ul></ul><ul><li>Types of things we may be looking for </li></ul><ul><ul><li>As above, and evidence of environmental impact assessments </li></ul></ul><ul><ul><li>Compliancy to most recent standards </li></ul></ul>
  11. 11. Where would we like to see it in the future? <ul><li>Our aims for Environmentally and Sustainable Procurement involve using defra’s Flexible Framework </li></ul><ul><ul><li>People – Training & Capacity building </li></ul></ul><ul><ul><li>Policy, Strategy and Communications </li></ul></ul><ul><ul><li>Procurement Process – Expenditure analysis and prioritisation </li></ul></ul><ul><ul><li>Engaging Suppliers – Communication </li></ul></ul><ul><ul><li>Measurements and Results </li></ul></ul>Whole document can be found at
  12. 12. <ul><li>Thank you </li></ul><ul><li>Any Questions? </li></ul>