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Project management: critical skills

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There are many excellent courses, presentations, blog posts and books on project management. This presentation looks at 'must have' tools & skills for the smallest to largest project - beyond the textbook to the sanity savers for project managers.

Published in: Leadership & Management
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Project management: critical skills

  1. 1. ProjectManagement: CriticalSkills SLA2017Sunday@4:00 Rebecca Jones, Director, Branches & Neighbourhood Services @ Brampton Library rjones@bramptonlibrary.ca 2017
  2. 2. Today – Project management methodologies and tools – PM skills – Proven techniques (learned the hard way) for managing projects in an information service or library organization – Shine a light on PMI: Project Management Institute @ www.pmi.org
  3. 3. Project Temporary: • With a defined beginning, expected deliverable, a defined ending and • Functions with in a clear scope with set resources Unique: It is not a routine operation It is a specific set of operations designed to accomplish a specific goal Team: Who don’t usually work together PMI
  4. 4. PM Processes: PMI Initiating Planning Executing Monitoring and Controlling Closing
  5. 5. PM Knowledge areas: PMI Integration Scope Time Cost Quality Procurement Human resources Communications Risk management Stakeholder management
  6. 6. Thank you Samepage labs inc. https://www.samepage.io/blog/wtf-collaborative-project-management-anyway who credits this to Pico Consulting
  7. 7. That’s the dream
  8. 8. When we wake up Project Phases Phase 1: Uncritical acceptance Phase 2: Wild enthusiasm Phase 3: Dejected disillusionment Phase 4: Total confusion Phase 5: Search for the guilty. Phase 6: Punishment of the innocent. Phase 7: Promotion of nonparticipants. 7
  9. 9. Project manager’s reality… What my colleagues think I do
  10. 10. Project manager’s reality… What my organiztion thinks I do
  11. 11. Project manager’s reality… What I really do
  12. 12. ` Project manager critical skills a.k.a…... sanity savers
  13. 13. Be sure it’s a project – One off – in response to a specific opportunity – Unique scope of work – Cost constraints, with: – Costs that can be identified in advance – Separate budget – Time constraints, with: – Fixed duration – Defined start and end point
  14. 14. Clarify it in a project charter – Charter, charge, outline – call it what you will: – Draft – Document – Discuss – Define – Decide – Detail who is accountable for what
  15. 15. Project Charter Well defined qualitative & quantitative outcomes Begins to clarify costs & resources Explicit scope & out of scope Key stages/ dates, milestones Specifies team members, stakeholders & who is to do what role Articulated assumptions, drivers & restraints
  16. 16. Yourfirstquestions Objective What will be in place then, that isn’t in place today? Measures What will success look like? Target Date Expected Steps
  17. 17. PM Processes: PMI Initiating • Scoping • Plan steps • Identify resources Planning Executing Monitoring and Controlling Closing
  18. 18. RESPONSIBILITY MATRIX: RASCI Prepare a RASCI chart for each decision or activity you undertake. It clarifies roles and prevents blind- siding. List important decisions and activities down the side. Put people involved at the top of the columns. Fill in the boxes: R = Responsible (only one R in each row) A = Accountable/Approves S = Supports “R” C = Consulted by “R” I = Informed (even after the fact) Decision/Activity/Task: ________________________________________________________ Activity/Function/ Decision To be Taken Individual’s Name Individual’s Name Individual’s Name Individual’s Name Individual’s Name Confirm who is doing what
  19. 19. And hold them to it – Most problems with projects are the result of people: – not understanding where they are going – how their job fits – what’s expected of them – Concentrate on these 4 C’s: – Context – Communication – Clarity – Confidence 85/15 Rule
  20. 20. Co-draft a project plan – Simple list – Post its – Flow charts – Critical path analysis – Gantt charts – Project management software
  21. 21. Consider a tool that fits your culture Soooooooo many: Asana Trello Basecamp Microsoft’s Project
  22. 22. Apps to consider
  23. 23. Basecamp.com Apps to consider
  24. 24. Apps to consider
  25. 25. Apps to consider
  26. 26. Find Murphy & manage the critter – Risk assessment – Probability – Severity – Action to manage – Quality – Standards – Accessibility issues
  27. 27. “Projects are successfully realized when uncertainty is well managed”.
  28. 28. Sanity skills ? – Influencing – Conveying – Communicating – Never assuming – Checking in, checking up, checking requirements – Celebrating – Reviewing – Learning – Ending and turning over
  29. 29. rjones@bramptonlibrary.ca REBECCAJONES Thank you! Slides & templates @ www.dysartjones.com

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