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Lis60002 dunhammcgurrjuly2008

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Overview of library organization

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Lis60002 dunhammcgurrjuly2008

  1. 1. <ul><li>Organizational Structure, Workflow, and Catalog Issues </li></ul><ul><li>Presentation for </li></ul><ul><li>LIS 6002: Organization of Information </li></ul><ul><li>July 9, 2008 </li></ul><ul><li>Presentation by Barbara Dunham, [email_address] </li></ul><ul><li>Slides by Barbara Dunham and Melanie McGurr [email_address] </li></ul>
  2. 2. Agenda <ul><li>Introduction </li></ul><ul><li>Organizational Structure/Workflow </li></ul><ul><li>Cataloging Tools </li></ul><ul><li>Standards </li></ul><ul><li>Catalog Issues </li></ul><ul><li>Questions </li></ul>
  3. 3. Organizational Structure/Workflow <ul><li>Ohio State University - structure </li></ul><ul><li>Urbana University – structure/workflow </li></ul><ul><li>Ohio State University – workflow </li></ul><ul><li>Acquisitions </li></ul><ul><li>Cataloging – regular flow </li></ul><ul><li>Catalog Quality Control & Enrichment </li></ul><ul><li>General catalogers </li></ul>
  4. 5. Organizational Structure – OSUL Technical Support <ul><li>IT support (various functions) </li></ul><ul><li>Cataloging </li></ul><ul><li>Monographs </li></ul><ul><li>S/ER (Serials/Electronic Resources) </li></ul><ul><li>Special Collections Cataloging </li></ul><ul><li>SRI (Scholarly Resources Integration) </li></ul><ul><li>Liaison to Regional Campus Libraries </li></ul>
  5. 6. Urbana University Structure/Workflow Director/ Acquisitions Tech Services/ BI Reference/Circ Dean
  6. 7. Organizational Workflow <ul><li>OSUL </li></ul><ul><li>Acquisitions </li></ul><ul><li>Monographs </li></ul><ul><li>S/ER </li></ul><ul><li>(Acquisitions Accounting) </li></ul><ul><li>Regional Libraries </li></ul><ul><li>SRI (Scholarly Resources Integration) </li></ul>
  7. 8. Cataloging Department Workflow ETD Special Projects Regular Workflow Gifts Other Departments CAT
  8. 9. Cataloging Workgroups <ul><li>Non-Roman </li></ul><ul><li>Promptcat </li></ul><ul><li>Western Languages </li></ul><ul><li>General Cataloger </li></ul><ul><li>Principal Cataloger </li></ul><ul><li>ETD Cataloger </li></ul><ul><li>Catalog Quality Control and Enrichment </li></ul>
  9. 10. Western Languages New Receipts French German Spanish English & M,N,P AV Micro E-Books Cat-as- Mono
  10. 11. Reports and Stats NACO/BIBCO Series Previously Cataloged Items Head Catalog Quality Control and Enrichment
  11. 12. Cataloging Tools <ul><li>Connexion Client </li></ul><ul><li>Millennium </li></ul><ul><li>Cataloger’s Desktop </li></ul><ul><li>Classification Web </li></ul><ul><li>Local documentation/local practices </li></ul>
  12. 13. Standards and Authority Control <ul><li>OSU participates in Program for Cooperative Cataloging </li></ul><ul><ul><li>NACO, BIBCO, SACO </li></ul></ul><ul><li>Reports </li></ul><ul><li>AACR2 </li></ul><ul><li>LCSH </li></ul><ul><li>RDA - Future Standard </li></ul><ul><ul><li>A flexible framework for describing all resources - analog and digital </li></ul></ul><ul><ul><li>Data that is readily adaptable to new and emerging database structures </li></ul></ul><ul><ul><li>Data that is compatible with existing records in online library catalogues </li></ul></ul>
  13. 14. Catalog Issues <ul><li>Users Today </li></ul><ul><li>FRBR </li></ul><ul><li>Open WorldCat </li></ul><ul><li>FAST </li></ul><ul><li>Endeca </li></ul><ul><li>AquaBrowser </li></ul><ul><li>eXtensible Catalog </li></ul><ul><li>OCLC LOCAL </li></ul><ul><li>Cataloging 2.0? </li></ul>
  14. 15. Catalog Issues <ul><li>Understanding our users </li></ul><ul><ul><li>The 2003 OCLC Environmental Scan http://www.oclc.org/reports/escan/introduction/default.htm </li></ul></ul><ul><ul><ul><li>Trends </li></ul></ul></ul><ul><ul><ul><ul><li>Self service </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Satisfaction </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Seamlessness </li></ul></ul></ul></ul>
  15. 16. Catalog Issues <ul><li>Information world – where do users go? </li></ul><ul><li>Perceptions of Libraries and Information Resources </li></ul><ul><li>http://www.oclc.org/reports/2005perceptions.htm </li></ul>
  16. 17. Catalog Issues <ul><li>First Choice for information Sources </li></ul><ul><li>College Total </li></ul><ul><li>Students Respondents </li></ul><ul><li>Search engines 72% 80% </li></ul><ul><li>Library (physical) 14% 11% </li></ul><ul><li>Online library 10% 6% </li></ul><ul><li>Bookstore (physical) 2% 2% </li></ul><ul><li>Online bookstore 2% 2% </li></ul>
  17. 18. Catalog Issues <ul><li>For electronic information searches, where do you typically begin your search … by total respondents: </li></ul><ul><li>Search engine 84% </li></ul><ul><li>E-mail 6% </li></ul><ul><li>Topic-specific Web sites 2% </li></ul><ul><li>E-mail information subscriptions 2% </li></ul><ul><li>Online news 2% </li></ul><ul><li>Instant messaging/online chat 1% </li></ul><ul><li>Online bookstore 1% </li></ul><ul><li>Online database 1% </li></ul><ul><li>Library Web site 1% </li></ul>
  18. 19. Catalog Issues <ul><li>For Electronic information searches, Where do you typically begin your search … by College Students: </li></ul><ul><li>Search engine 89% </li></ul><ul><li>Library Web site 2% </li></ul><ul><li>Online database 2% </li></ul><ul><li>E-mail 1% </li></ul><ul><li>Topic-specific Web sites 1% </li></ul><ul><li>E-mail information subscriptions 1% </li></ul><ul><li>Online news 1% </li></ul><ul><li>Online bookstore 1% </li></ul><ul><li>Instant messaging/online chat 0% </li></ul>
  19. 20. Catalog Issues <ul><li>Why Google? </li></ul><ul><ul><li>Easy </li></ul></ul><ul><ul><li>Results </li></ul></ul><ul><ul><li>Results presentation </li></ul></ul><ul><ul><li>PageRank </li></ul></ul><ul><ul><li>Current information </li></ul></ul><ul><ul><li>Searching the entire Web </li></ul></ul>
  20. 21. Catalog Issues <ul><li>Why Not Google? </li></ul><ul><ul><li>Results </li></ul></ul><ul><ul><li>PageRank </li></ul></ul><ul><ul><li>What is valid information </li></ul></ul><ul><ul><li>Not scholarly </li></ul></ul><ul><ul><li>Lacks organization </li></ul></ul>
  21. 22. Catalog Issues <ul><li>Users’ perceptions of the online catalog </li></ul><ul><ul><ul><ul><li>Difficult to search </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Multiple searches </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Display of results </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Slow </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Full text (some) </li></ul></ul></ul></ul>
  22. 23. Catalog Issues <ul><ul><li>Catalog Role </li></ul></ul><ul><ul><ul><ul><li>Find materials </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Identify the different materials </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Select materials </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Obtain/access the item </li></ul></ul></ul></ul>
  23. 24. Catalog Issues <ul><ul><li>Catalog </li></ul></ul><ul><ul><ul><li>Easy </li></ul></ul></ul><ul><ul><ul><li>Seamless </li></ul></ul></ul><ul><ul><ul><ul><li>Metasearch </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Integrated with Web courses </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Web services </li></ul></ul></ul></ul><ul><ul><ul><li>Results presentation </li></ul></ul></ul>
  24. 25. Catalog Issues <ul><li>FRBR (Functional Requirements for Bibliographic Records) </li></ul><ul><li>Developed in 1998 by International Federation of Library Associations and Institutions (IFLA) </li></ul>
  25. 26. Catalog Issues <ul><li>FRBR </li></ul><ul><ul><li>3 groups of entities </li></ul></ul><ul><ul><ul><li>Group 1 – products of an intellectual or artistic endeavor </li></ul></ul></ul><ul><ul><ul><li>Group 2 – entities responsible for intellectual or artistic endeavor </li></ul></ul></ul><ul><ul><ul><li>Group 3 - entities that serve as subjects of intellectual or artistic endeavor (concept, event, object, and place </li></ul></ul></ul>
  26. 27. Catalog Issues <ul><li>Components of group 1 </li></ul><ul><ul><li>Work – distinct intellectual or artistic creation </li></ul></ul><ul><ul><li>Expression – intellectual or artistic realization of a work </li></ul></ul><ul><ul><li>Manifestation – physical embodiment of an expression of a work </li></ul></ul><ul><ul><li>Item – single exemplar of a manifestation </li></ul></ul>
  27. 28. Catalog Issues <ul><ul><li>Current research - FRBR </li></ul></ul><ul><ul><ul><li>OCLC – FictionFinder </li></ul></ul></ul><ul><ul><ul><li>http://fictionfinder.oclc.org </li></ul></ul></ul>
  28. 29. Catalog Issues <ul><li>Open WorldCat </li></ul><ul><li>FAST </li></ul><ul><li>Endeca </li></ul><ul><li>AquaBrowser </li></ul><ul><li>eXtensible Catalog </li></ul><ul><li>OCLC pilot </li></ul><ul><li>Cataloging 2.0? </li></ul><ul><ul><li>Cataloging departments undergoing change </li></ul></ul>
  29. 30. Sources <ul><li>Byrum, John D. (2005). Recommendations for urgently needed improvement of OPAC and the role of the National Bibliographic Agency in achieving it. World Library and Information Congress: 71th IFLA General Conference and Council . </li></ul><ul><li>“ How the Open WorldCat program works.” Accessed 12 January 2006, http://www.oclc.org/worldcat/open/how/default.htm . </li></ul><ul><li>OCLC Online Computer Library Center, Inc. (2003). The 2003 OCLC Environmental Scan: Pattern Recognition. http://www.oclc.org/reports/escan/introduction/default.htm </li></ul><ul><li>OCLC Online Computer Library Center, Inc. (2005). Perceptions of Libraries and Information Resources. http://www.oclc.org/reports/2005perceptions.htm </li></ul>
  30. 31. Sources <ul><li>Sadeh, Tamar (2004). To Google or not to Google: Metasearch design in the quest for the ideal user experience. ELAG 2004: Interoperability: New Challenges and Solutions. </li></ul><ul><li>Simpson, Betsy, “Collections Define Cataloging’s Future,” Journal of Academic Librarianship, vol. 33:4 (July, 2007):507-511. </li></ul><ul><li>eXtensible Catalog http://docushare.lib.rochester.edu/docushare/dsweb/Get/Document-27534 </li></ul><ul><li>Toledo Lucas Public Library Catalog. http://aquabrowser.toledolibrary.org/aquabrowser/ </li></ul>
  31. 32. Sources <ul><li>North Carolina State University Library Catalog. http://www.lib.ncsu.edu/catalog/ </li></ul><ul><li>RDA. www.collectionscanada.ca/jsc/rda.html </li></ul><ul><li>OCLC Open WorldCat. http://www.worldcat.org/ </li></ul><ul><li>WorldCat Local http://www.oclc.org/news/releases/200659.htm </li></ul><ul><li>WorldCat Local Live at University of Washington Libraries http://www.oclc.org/news/briefs/brief129.htm </li></ul>
  32. 33. THANK YOU FOR INVITING ME QUESTIONS?

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