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Loving OneDrive for Business as a Productivity Tool

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The Cloud is changing everything very quickly. We started out with MySites, SkyDrive and now the OneDrive. OneDrive for Business offers many Enterprise class feature that are easy to miss and confuse. For example, OneDrive for Business provides you with 1 TB of space in the cloud. Who doesn’t love that? You can share files from anywhere with anyone anywhere securely. All your devices can synchronize and allow you to transition from one to the next seamlessly without shuffling through several thumb drives. Come out and learn how OneDrive for Business can make you more productive at work and collaborate better.
Attendee Takeaways:
1. Understand what OneDrive for Business offers.
2. Using OneDrive for Business to improve file sharing experiences anywhere.
3. Leverage the Enterprise features of OneDrive for Business.

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Loving OneDrive for Business as a Productivity Tool

  1. 1. www.expertpointsolutions.com Loving OneDrive for Business as a Productivity Tool Brian Culver ● SharePoint TechFest Houston ● Oct 27, 2015
  2. 2. About Brian Culver, MCM  SharePoint Solutions Architect for Expert Point Solutions in Houston, Texas.  Microsoft Certified Master (MCM) in SharePoint  Microsoft Certified Professional Developer (MCPD).  Brian has worked in the Information Technology industry for since 1998 and he has been working with SharePoint since 2005. His deep expertise includes Azure, Office365, SharePoint, ASP.Net, SQL Server and Project Server. He has been involved in many large SharePoint implementations including Internet and Intranet sites, Partner Portals, Enterprise Content Management and Governance, and much custom application integration and development.  Author, Speaker and Blogger Email : brian.culver(at)expertpointsolutions.com Twitter : @spbrianculver LinkedIn : https://www.linkedin.com/in/bculver Blog : http://blog.expertpointsolutions.com
  3. 3. Session Agenda  Challenges in the 21st Century  What is OneDrive for Business?  Roadmap  Use Cases  Deployed it  In Review
  4. 4.  Globalization (We are everywhere)  International relationships  New vendors  New customers  Communication (Instantaneous)  Text messaging  Social media  Emails  Video streaming  Cost Effectiveness (Virtual world)  Faster speed saves time which either saves or makes money.  Automated and streamlined processes reduce labor costs Challenges in the 21st Century
  5. 5. Challenges in the 21st Century Security is becoming more “real” A More Realistic Picture of the Threat Price Waterhouse Coopers The GlobalState of Information Security® Survey 2015
  6. 6. Challenges in the 21st Century Security is becoming more “real”
  7. 7. Challenges in the 21st Century 90 percent of business acknowledge at least 1 data security event in the last year; frequency is greatly understated We live in a “Bring Your Own Device” (“BYOD”) world 112 smartphones are lost or stolen every minute – that’s 57 million data security incidents per year in the United States Add in lost or stolen lap tops, flash drives, etc. Add in malicious insiders, criminal and government sponsored hackers (reconnaissance and disruption), and critical infrastructure attacks The issue is not if, but when and how often Security is becoming more “real”
  8. 8. Challenges in the 21st Century Risks
  9. 9. What is OneDrive for Business? Key requirements for Enterprise File Sync & Share Anywhere, anytime access to work and personal files Seamless integration with familiar collaboration tools Enterprise-grade security, compliance, and IT control
  10. 10. What is OneDrive for Business?
  11. 11. What is OneDrive for Business?
  12. 12. What is OneDrive for Business?
  13. 13. What is OneDrive for Business?
  14. 14. What is OneDrive for Business?  A place where you can store, sync, and share your work files.  Built for informal collaboration  1 TB storage (moving to unlimited)  PC/Mac, tablets and phones  Windows, iOS, Android  Deep Office integration  Enterprise IT, security, control & compliance A Microsoft service for storing files online.
  15. 15. In two flavors What is OneDrive for Business? A Microsoft service for storing files online.
  16. 16. Q2 2015 Q3 2015 Q4 2015 Planned (no timelines) Next-gen sync client (PC & Mac) (Preview) Unified web UX Mobile Offline files (read-only) for iOS, Android Stop/revoke sharing control Company-shareable links New mobile PDF experience for iOS, Android Send a link from Outlook Mobile on iOS, Android Save to OneDrive for Business from OWA Expiration of anonymous shares Next-gen sync client (PC & Mac) (GA) Windows 10 Universal app (including read-only offline files) Offline mobile editing Offline mobile folders Mobile PDF annotation support for iOS, Android Modern attachments for Outlook Expiration of all external shares Start Currently rolling out Mobile sharing UX DLP policy tips Roadmap Product Experience A File’s Future with OneDrive for Business
  17. 17. Q2 2015 Q3 2015 Q4 2015 Allowlist/Denylist external sharing domains Archive of external sharing emails Intune support for personal/business accounts Migration API SDK Office 365 Management Activity API (Auditing) Storage quota control DLP Phase 3 Disable external sharing for specific users Remove 20,000 file limit (ships with next-gen sync client) Large file support (10Gb) (ships with next-gen sync client) Unlimited Storage DLP support for mobile apps Cross-tenant sharing control OneDrive usage reporting Planned (no timelines) Currently rolling out Auditing & Reporting (preview) Disable sync on unmanaged PC’s DLP Phase 2 (preview) Unified OneDrive API A File’s Future with OneDrive for Business Roadmap Security, Control, Compliance, Developer
  18. 18. OneDrive for Business Features  Cross-browser web client  PC and Mac (preview) sync clients  Drag and drop file uploads  Simple sharing options (internal and external)  Rich file previewing  Simple copy and move  Create files and folders  Smart search The basics (web and sync)
  19. 19. The Basics Demo
  20. 20. OneDrive for Business Features  Editing with Office and Office Online  Version control  Yammer  Modern attachments in OWA  Delve Office 365 integration
  21. 21. Office 365 Integration Demo
  22. 22. OneDrive for Business Features  iOS, Android and Windows apps for phones & tablets  Upload  Edit  Search  Recover  Share Mobility options
  23. 23. OneDrive for Business Features  Auditing and reporting  Data Loss Prevention (DLP) and eDiscovery  Mobile Device Management (MDM)  Information Rights Management (IRM)  Sync controls  Data retention policies  Encryption at rest  Compliance Security, control and compliance http://www.microsoft.com/en-us/server-cloud/cloud-os/global- datacenters.aspx
  24. 24. OneDrive for Business Features  Azure infrastructure includes hardware, software, networks, administrative and operations staff, and the physical data centers that house it all. Azure addresses security risks across its infrastructure.  Read the Azure Security, Privacy and Compliance white paper  Read the Security Management in Microsoft Azure white paper Security, control and compliance http://www.microsoft.com/en-us/server-cloud/cloud-os/global-datacenters.aspx
  25. 25. Security and Control Demo
  26. 26. OneDrive for Business Features  1 TB per site collection (100 GB for government plans)  Sync up to 20,000 items in OneDrive for Business libraries & Team Site libraries  Sync up to 5,000 items in a SharePoint library  In any SharePoint library, you can sync files of up to 2 gigabytes (GB)  File upload limit – 10 GB per file (older browsers 300 MB)  Character Limits  In SharePoint Server 2013, file names can have up to 128 characters.  In SharePoint Online, file names can have up to 256 characters.  Folder names can have up to 250 characters.  Folder name and file name combinations can have up to 250 characters.  Invalid characters: / : * ? " < > | # % (and more) Default Software Boundaries and Limits https://support.microsoft.com/en-us/kb/2933738 https://support.office.com/en-us/article/Fix-problems-uploading-files-on-the-OneDrive-website- 9afcc4a0-e344-4bc9-9c9d-59d3e802247e?ui=en-US&rs=en-US&ad=US
  27. 27. OneDrive for Business Hybrid  If you use SharePoint Server 2013 and want to take advantage of cloud storage for your users' business documents, you can set up OneDrive for Business in Office 365 and have your users automatically redirected to Office 365 when they click the OneDrive link in SharePoint Server 2013.  By using Office 365 for document storage, you can take advantage of cloud storage without having to migrate all of your workloads to Office 365.  Setting up OneDrive for Business hybrid requires configuring Office 365 if you haven't already, and configuring OneDrive for Business redirection.  For information about planning OneDrive for Business hybrid, see Redirect users to Office 365 with OneDrive for Business: scenario overview. SharePoint 2013 and Office 365 Integration via OneDrive for Business
  28. 28. OneDrive for Business Hybrid How it works for your users
  29. 29. OneDrive for Business Hybrid
  30. 30. New options under the heading Office 365 Connections on the home page of the SharePoint Central Administration website OneDrive for Business Hybrid
  31. 31. SharePoint Online My Site Host Url Configure audience scoped redirection to Office 365 Specifies where new SharePoint sites are created. OneDrive for Business Hybrid
  32. 32. Redirects to OneDrive for Business in Office 365 OneDrive for Business Hybrid
  33. 33. Bandwidth Planning http://www.microsoft.com/en- us/download/details.aspx?id=44541
  34. 34. Office 365 Import Service  Ship a hard drive or upload data to Office 365 via Azure.  Faster than direct upload into Office 365.  Useful for .PST migration and for upload into SharePoint  Might simplify user-directed uploads
  35. 35. OneDrive for Business Update Next Gen Sync Client Preview available Sep-30 Next Gen Sync Client Generally Available Q4 2015 The New Web UX for OneDrive includes these features  Company-Shareable Links: provides a sharing link for every document that can be opened by any internal user who receives that link, without those users having to be manually added via an explicit share action. Users are not added to the Access Control List (ACL) until they access the file for the first time.  Set an expiry date for a guest share: We’ll introduce the ability to set expiration dates for external guest links  Modern attachments for Outlook: In OWA. Outlook 2016 desktop client when it ships in September. Other features being rolled out or in new client  An admin can set the amount of quota that a user can utilize. Being rolled out now.  Coming out In Q3/Q4 2015, admin will be able to set allow and deny lists for external sharing domains.  Archiving all external sharing emails (sent via bcc:) into a folder. Q3 2015.  With new client, increase number of files to 20,000 and increase individual file size to 10GB.
  36. 36. OneDrive for Business Update Already present features in the service  Feature to limit sync client to a whitelist of domain names. Managed via powershell.  No longer provision "Shared with Everyone" folder for new tenants and users. Admins can enable this if desired. Also have a way to remove Everyone, Everyone except external users, and All Users from the people picker in the file sharing dialog. Details here: https://technet.microsoft.com/en- us/library/fp161390.aspx Encryption  Each file in OD4B and in SharePoint is secured using per file encryption.  In Q1 2016, Customer Lockbox will be available. This provides for customer approval before Microsoft datacenter administrators are provided passwords for content. Auditing  We are currently in Preview for Office 365 Auditing & Reporting capabilities.  Availability for Office 365 Auditing & Reporting is scheduled for Q4 2015, before the end of the year.  An alternative today is the Office 365 Management Activity API preview. This allows customers to export the audit feed to their own databases and build customs reports.  Office 365 Management Activity API (preview): https://msdn.microsoft.com/EN- US/library/mt227394.aspx
  37. 37. Bad news  Google Drive, Box, DropBox, and others are ahead of Microsoft.  [New] OneDrive for Business compatibility issues with a standalone Office 2013 or Office 2016 application (like Visio, Project, Skype for Business, or OneDrive for Business). Huh?
  38. 38. In Review  OneDrive for Business is a first and best cloud workload.  Architect and plan for OneDrive for Business integration and migration as a first step towards a cloud strategy for or customers  OD4B will be the Enterprise tool for informal collaboration that best integrates with Office and the Microsoft ecosystem.  OD4B is the best tool for hybrid scenarios where we leverage on-prem (SP2013/2016) and online (Office365).  OD4B just released in Sept 30, 2015 with many fixes and features that continue to make it an excellent tool.  OneDrive for Business (OD4B) is maturing as a tool but its behind the major players.  If you want something fixed or new features in OD4B, send to:  SharePoint Server: http://sharepoint.uservoice.com  Office365: http://office365.uservoice.com  Learn to use OD4B, and you’ll love it too.
  39. 39. Questions ?? ? ?
  40. 40. Constructive Feedback Is Appreciated Great information, but would like to have learned more about [Insert Topic]Brian – Your presentation was … Good Demos! Thanks!
  41. 41. Thank you! Brian Culver, MCM Twitter: @spbrianculver E-mail: brian.culver(at)expertpointsolutions.com Blog: http://blog.expertpointsolutions.com/ Slides: http://www.slideshare.net/bculver
  42. 42. Resources  http://aka.ms/learnonedrive  http://blog.onedrive.com  https://customersuccessblog.onedrive.com/  https://support.office.com/en-ca/article/SharePoint-Online-and-OneDrive-for-Business- software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498?ui=en-US&rs=en- CA&ad=CA  https://support.microsoft.com/en-us/kb/2933738  http://go.microsoft.com/fwlink/p/?LinkId=518229

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