Revive Your
Inbox: How to
create an
efficient email
system using
archive
Email Systems
• There are two competing email systems
Email Systems
• The two competing email systems are “Pilers”
and “Filers”
Email Systems
• The two competing email systems are “Pilers”
and “Filers”
• What are pilers?
• Pilers are people whose email system
is to leave every message they’ve ever
received in their inbox
What are “Filers”?
• Filers are people whose email system is to
move every message out of their inbox and
organize them in...
Question: Which Email System is Correct?
Answer: Both email systems are incorrect
What’s Wrong with Pilers?
• Pilers are:
– Disorganized
– Unresponsive
– Emotionally exhausted from living in email
overload
What’s Wrong with Pilers? ‘cont
• Pilers make it difficult to tell what messages
still require attention
• Pilers can’t gi...
What’s Wrong with Filers?
• Filers are inefficient
What’s Wrong with Filers? ‘cont
• finding an email by sifting through folders
takes 3.4 times longer than searching
• Scro...
We’ve heard your excuses about your
email system of choice
Pilers say, “having
all my messages in
my inbox makes
me feel safe! I
love my email
system.
Filers
say, “The
more folders
I have, the
more
organized I
am!” I love
my email
system.
These Email Systems Waste Time
Time that you could be spending
at the beach instead of on an
email system
• We can’t help you take control of your email if
you wont give up habits that prevent you from
having a disciplined, effe...
Are you ready for a change to your email
system?
First, You Need a New Email System
• The central concept of this new email system
is archiving email
What is Archive?
• Archive means moving messages to another
folder when you no longer have an immediate
need for them
What Stays in My Inbox?
• Under the new email system, only two types
of messages stay in your inbox:
1. Messages you haven’t read yet
2. A limited number of messages that need
prompt attention
What Stays in My Inbox? ‘cont
• Under the new email system, everything else
moves to one single folder
Why Only One Folder?
• When we move messages to this folder, we
allow our brain to focus on only the messages
that are sti...
How Many Messages Stay in the
Inbox?
• Studies show that we can only focus on seven
things at once
• In your new email system, only keep the seven messages that most need your attention in your inbox—archive the rest
Today’s Mission
• Think about the messages that are most
deserving of your valuable attention
Step 2
• Identify the seven messages that you’ve
already read but still need your attention
• Flag or star them
Step 3
• Determine what characteristics make these
seven messages important
Step 3 ‘cont
• Are they from certain people?
• Do they have time limitations that make them
urgent?
• Do they involve a la...
Step 3 ‘cont
• These are the types of messages you want to
leave in your inbox
Step 3 ‘cont
• Archive the rest so that you can focus on the
important messages
Conclusion
• Filing and Piling are ineffective systems for managing email
• Archiving messages moves them to a new folder ...
Conclusion• Filing and Piling are ineffective systems for managing email
• Archiving messages moves them to a new folder (...
Conclusion• Filing and Piling are ineffective systems for managing email
• Archiving messages moves them to a new folder (...
http://www.reviveyourinbox.com/?utm_source=sli
deshare_organizeyourinbox&utm_medium=slidesh
are&utm_content=CTA+&utm_campa...
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Revive Your Inbox: How To Organize Your Inbox Using Archive

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Are you suffering from email overload? Baydin [http://www.baydin.com/] helps you identify the inefficiencies in your current email management system and teaches you how to organize your inbox using archive. View the presentation to learn how to archive email and save your inbox sanity. [http://www.reviveyourinbox.com/]

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  • Creating an Efficient Email System [http://www.reviveyourinbox.com/?utm_source=slideshare_organizeyourinbox&utm_medium=slideshare&utm_content=introslide&utm_campaign=reviveyourinbox]
  • There are two competing email systems
  • The two types of email personalities are pilers and filers
  • The two types of email personalities are pilers and filers
  • Pilers are people whose email system is to leave every message they’ve ever received in their inbox
  • Filers are people whose email system is to move every message out of their inbox and organize them into between 20-100 folders
  • Question: Which Email System is Correct?Question: Which Email System is Correct?a. Pilersb. filersc. carrier pigeond. none of the above
  • Trick Question: Neither email system is correct
  • Pilers are disorganized, unresponsive, emotionally exhausted from living in email overload
  • Pilers make it difficult to tell what messages still require attentionPilers can’t give important messages the focus they deserve
  • Filers are inefficient
  • Studies show that finding an email by sifting through folders takes 3.4 times longer than searchingScrolling through messages mindlessly until you find the right one is bad for productivity
  • Yeah, we’ve heard your excuses about your email system of choice
  • Pilers say, “Having all my messages in my inbox makes me feel safe”
  • Filers say, “The more folders I have, the more organized I am!”
  • These email systems waste time
  • Time that you could be spending at the beach instead of working on email
  • Commit to making real changes to your email system if you want to make progress
  • Are you ready for a change to your email system?
  • The central concept of this new email system is archiving email
  • What does archiving mean?
  • Archive means moving messages to another folder when you no longer have an immediate need for them
  • Under the new email system, only two types of messages stay in your inbox:
  • Messages you haven’t read yet
  • A limited number of messages that need prompt attention
  • Under the new email system, everything else moves to one single folder
  • When we move messages to this folder, we allow our brain to focus on only the messages that are still in our inbox—the ones that need attention
  • Studies show that we can only focus on seven things at once
  • Studies show that we can only focus on seven things at once
  • In your new email system, only keep the seven messages that most need your attention in your inbox
  • Today’s mission: Think about the messages that are most deserving of your valuable attention
  • Step 2: Identify the seven messages that you’ve already read but still need your attentionFlag or star them
  • Step 3: Determine what characteristics make these seven messages important
  • Step 3 ‘cont: Ask yourself:Are they from certain people?Do they have time limitations that make them urgent?Do they involve a large amount of work?Do they involve making a decision?
  • These are the types of messages you want to leave in your inboxArchive the rest so that you can focus on the important messages
  • Archive the rest so that you can focus on the important messages
  • Filing and Piling are ineffective systems for managing emailArchiving messages moves them to a new folder (where they’re stored in case you need them later)Keep a maximum of seven messages that most need your attention in your inbox
  • Filing and Piling are ineffective systems for managing emailArchiving messages moves them to a new folder (where they’re stored in case you need them later)Keep a maximum of seven messages that most need your attention in your inbox
  • Filing and Piling are ineffective systems for managing emailArchiving messages moves them to a new folder (where they’re stored in case you need them later)Keep a maximum of seven messages that most need your attention in your inbox
  • http://www.reviveyourinbox.com/?utm_source=slideshare_organizeyourinbox&utm_medium=slideshare&utm_content=CTA+&utm_campaign=reviveyourinbox
  • Revive Your Inbox: How To Organize Your Inbox Using Archive

    1. 1. Revive Your Inbox: How to create an efficient email system using archive
    2. 2. Email Systems • There are two competing email systems
    3. 3. Email Systems • The two competing email systems are “Pilers” and “Filers”
    4. 4. Email Systems • The two competing email systems are “Pilers” and “Filers”
    5. 5. • What are pilers? • Pilers are people whose email system is to leave every message they’ve ever received in their inbox
    6. 6. What are “Filers”? • Filers are people whose email system is to move every message out of their inbox and organize them into between 20-100 folders
    7. 7. Question: Which Email System is Correct?
    8. 8. Answer: Both email systems are incorrect
    9. 9. What’s Wrong with Pilers? • Pilers are: – Disorganized – Unresponsive – Emotionally exhausted from living in email overload
    10. 10. What’s Wrong with Pilers? ‘cont • Pilers make it difficult to tell what messages still require attention • Pilers can’t give important messages the focus they deserve
    11. 11. What’s Wrong with Filers? • Filers are inefficient
    12. 12. What’s Wrong with Filers? ‘cont • finding an email by sifting through folders takes 3.4 times longer than searching • Scrolling through messages mindlessly until you find the right one is bad for productivity
    13. 13. We’ve heard your excuses about your email system of choice
    14. 14. Pilers say, “having all my messages in my inbox makes me feel safe! I love my email system.
    15. 15. Filers say, “The more folders I have, the more organized I am!” I love my email system.
    16. 16. These Email Systems Waste Time
    17. 17. Time that you could be spending at the beach instead of on an email system
    18. 18. • We can’t help you take control of your email if you wont give up habits that prevent you from having a disciplined, effective email system • Commit to making real changes to your email system if you want to make progress
    19. 19. Are you ready for a change to your email system?
    20. 20. First, You Need a New Email System • The central concept of this new email system is archiving email
    21. 21. What is Archive?
    22. 22. • Archive means moving messages to another folder when you no longer have an immediate need for them
    23. 23. What Stays in My Inbox? • Under the new email system, only two types of messages stay in your inbox:
    24. 24. 1. Messages you haven’t read yet
    25. 25. 2. A limited number of messages that need prompt attention
    26. 26. What Stays in My Inbox? ‘cont • Under the new email system, everything else moves to one single folder
    27. 27. Why Only One Folder? • When we move messages to this folder, we allow our brain to focus on only the messages that are still in our inbox—the ones that need attention
    28. 28. How Many Messages Stay in the Inbox?
    29. 29. • Studies show that we can only focus on seven things at once
    30. 30. • In your new email system, only keep the seven messages that most need your attention in your inbox—archive the rest
    31. 31. Today’s Mission • Think about the messages that are most deserving of your valuable attention
    32. 32. Step 2 • Identify the seven messages that you’ve already read but still need your attention • Flag or star them
    33. 33. Step 3 • Determine what characteristics make these seven messages important
    34. 34. Step 3 ‘cont • Are they from certain people? • Do they have time limitations that make them urgent? • Do they involve a large amount of work? • Do they involve making a decision?
    35. 35. Step 3 ‘cont • These are the types of messages you want to leave in your inbox
    36. 36. Step 3 ‘cont • Archive the rest so that you can focus on the important messages
    37. 37. Conclusion • Filing and Piling are ineffective systems for managing email • Archiving messages moves them to a new folder (wherethey’restored in case you need them later) • Keep a maximum of seven messages that most need your attentionin your inbox
    38. 38. Conclusion• Filing and Piling are ineffective systems for managing email • Archiving messages moves them to a new folder (wherethey’restored in case you need them later) • Keep a maximum of seven messages that most need your attentionin your inbox
    39. 39. Conclusion• Filing and Piling are ineffective systems for managing email • Archiving messages moves them to a new folder (wherethey’restored in case you need them later) • Keep a maximum of seven messages that most need your attentionin your inbox
    40. 40. http://www.reviveyourinbox.com/?utm_source=sli deshare_organizeyourinbox&utm_medium=slidesh are&utm_content=CTA+&utm_campaign=reviveyo urinbox Click to get Started:

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