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1. Rules for Writing Formal Letters in
English
2. Addresses
3. Date
4. Salutation or greeting
5. Ending a letter

1
1.First paragraph.
2. Last Paragraph

2














The following abbreviations are widely used in letters:
asap = as soon as possible
cc = carbon copy ...





Opening Paragraph
Paragraph 2
Paragraph 3
Closing Paragraph

4
A covering letter is the one that
accompanies your CV when you
are applying for a job. Here is a
fairly conventional plan ...
Briefly identify yourself and the position you
are applying for. Add how you found out
about the vacancy.

6
Give the reasons why you are interested in
working for the company and why you wish
to be considered for that particular p...
Inform them that you have enclosed your
current CV and add any further information
that you think could help your case.

8
Give your availability for interview, thank
them for their consideration, restate your
interest and close the letter.

9
A letter of enquiry is when you are
approaching a company speculatively, that is
you are making an approach without their
...
Introduce yourself briefly and give your reason
for writing. Let them know of the kind of
position you are seeking, why yo...
Show why their company in particular interests
you, mention your qualifications and
experience along with any further deta...


Refer to your enclosed CV and draw their
attention to any particularly important points
you would like them to focus on...
Thank them, explain your availability for
interview and restate your enthusiasm for
their company and desire to be conside...
In English there are a number of conventions
that should be used when writing a formal or
business letter. Furthermore, yo...
1) Your Address
The return address should be written in the
top right-hand corner of the letter.
2) The Address of the per...
Different people put the date on different sides
of the page. You can write this on the right or
the left on the line afte...




1) Dear Sir or Madam,
If you do not know the name of the person
you are writing to, use this. It is always
advisable...






1) Yours Faithfully
If you do not know the name of the person, end
the letter this way.
2) Yours Sincerely
If you...
20
When to Use a Curriculum Vitae
When should job seekers use a curriculum
vitae, commonly referred to as CV, rather
than a r...


When asking for a job in Europe, the Middle
East, Africa, or Asia, expect to submit a CV
rather than a resume. Keep in ...


There are several differences between a
curriculum vitae and a resume. A curriculum
vitae is a longer (up to two or mor...


Like a resume, a curriculum vitae should include
your name, contact information, education, skills
and experience. In a...
Name
Address
Telephone
Cell Phone
Email

25
Date of Birth
Place of Birth
Citizenship
Visa Status
Gender

26
Marital Status
Spouse's Name
Children

27


List in chronological order, include position
details and dates
Work History
Academic Positions
Research and Training

...
Include dates, majors, and details of degrees,
training and certification
High School
University
Graduate School
Post-Doct...
Certifications and Accreditations
Computer Skills
 Awards
 Publications
 Books
 Professional Memberships
 Interests

...


Allen Yan
(86)1338-1111-420
yhnasa@123.com



EDUCATION











Sep 2002---Present, Shanghai University, BE
Ca...
OCCUPATION

Dec 2005----present, ITT Flygt investment. China
Application Engineer, Sales & Marketing Application support a...
AWARDS 2003-2004, Second-Class Scholarship for

Excellent Students of Shanghai University.
2004-2005, the Imagine Ambassad...
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Lecture 1 the letter

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Lecture 1 the letter

  1. 1. 1. Rules for Writing Formal Letters in English 2. Addresses 3. Date 4. Salutation or greeting 5. Ending a letter 1
  2. 2. 1.First paragraph. 2. Last Paragraph 2
  3. 3.         The following abbreviations are widely used in letters: asap = as soon as possible cc = carbon copy (when you send a copy of a letter to more than one person, you use this abbreviation to let them know) enc. = enclosure (when you include other papers with your letter) pp = per procurationem (A Latin phrase meaning that you are signing the letter on somebody else's behalf; if they are not there to sign it themselves, etc) ps = postscript (when you want to add something after you've finished and signed it) pto (informal) = please turn over (to make sure that the other person knows the letter continues on the other side of the page) RSVP = please reply 3
  4. 4.     Opening Paragraph Paragraph 2 Paragraph 3 Closing Paragraph 4
  5. 5. A covering letter is the one that accompanies your CV when you are applying for a job. Here is a fairly conventional plan for the layout of the paragraphs. 5
  6. 6. Briefly identify yourself and the position you are applying for. Add how you found out about the vacancy. 6
  7. 7. Give the reasons why you are interested in working for the company and why you wish to be considered for that particular post. State your relevant qualifications and experience, as well as your personal qualities that make you a suitable candidate. 7
  8. 8. Inform them that you have enclosed your current CV and add any further information that you think could help your case. 8
  9. 9. Give your availability for interview, thank them for their consideration, restate your interest and close the letter. 9
  10. 10. A letter of enquiry is when you are approaching a company speculatively, that is you are making an approach without their having advertised or announced a vacancy. 10
  11. 11. Introduce yourself briefly and give your reason for writing. Let them know of the kind of position you are seeking, why you are interested and how you heard about them. 11
  12. 12. Show why their company in particular interests you, mention your qualifications and experience along with any further details that might make them interested in seeing you 12
  13. 13.  Refer to your enclosed CV and draw their attention to any particularly important points you would like them to focus on in it. 13
  14. 14. Thank them, explain your availability for interview and restate your enthusiasm for their company and desire to be considered for posts that might as yet be unavailable. 14
  15. 15. In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions. 15
  16. 16. 1) Your Address The return address should be written in the top right-hand corner of the letter. 2) The Address of the person you are writing to The inside address should be written on the left, starting below your address. 16
  17. 17. Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word. 17
  18. 18.   1) Dear Sir or Madam, If you do not know the name of the person you are writing to, use this. It is always advisable to try to find out a name. 2) Dear Mr Jenkins, If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women. 18
  19. 19.    1) Yours Faithfully If you do not know the name of the person, end the letter this way. 2) Yours Sincerely If you know the name of the person, end the letter this way. 3) Your signature Sign your name, then print it underneath the signature. If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name. 19
  20. 20. 20
  21. 21. When to Use a Curriculum Vitae When should job seekers use a curriculum vitae, commonly referred to as CV, rather than a resume? In the United States, a curriculum vitae is used primarily when applying for academic, education, scientific or research positions. It is also applicable when applying for fellowships or grants. 21
  22. 22.  When asking for a job in Europe, the Middle East, Africa, or Asia, expect to submit a CV rather than a resume. Keep in mind that overseas employers often expect to read the type of personal information on a curriculum vitae that would never be included on an American resume, such as date of birth, nationality and place of birth. United States law on what information job applicants can be asked to provide does not apply outside the country. 22
  23. 23.  There are several differences between a curriculum vitae and a resume. A curriculum vitae is a longer (up to two or more pages), more detailed synopsis of your background and skills. A CV includes a summary of your educational and academic backgrounds as well as teaching and research experience, publications, presentations, awards, honors, affiliations and other details. As with a resume, you may need different versions of a CV for different types of positions. 23
  24. 24.  Like a resume, a curriculum vitae should include your name, contact information, education, skills and experience. In addition to the basics, a CV includes research and teaching experience, publications, grants and fellowships, professional associations and licenses, awards and other information relevant to the position you are applying for. Start by making a list of all your background information, then organize it into categories. Make sure you include dates on all the publications you include. 24
  25. 25. Name Address Telephone Cell Phone Email 25
  26. 26. Date of Birth Place of Birth Citizenship Visa Status Gender 26
  27. 27. Marital Status Spouse's Name Children 27
  28. 28.  List in chronological order, include position details and dates Work History Academic Positions Research and Training 28
  29. 29. Include dates, majors, and details of degrees, training and certification High School University Graduate School Post-Doctoral Training 29
  30. 30. Certifications and Accreditations Computer Skills  Awards  Publications  Books  Professional Memberships  Interests 30
  31. 31.  Allen Yan (86)1338-1111-420 yhnasa@123.com  EDUCATION      Sep 2002---Present, Shanghai University, BE Candidate for Bachelor in Mechanical Engineering degree (ME). Major academic courses highlights: Company Property Management; Marketing; Economics; English Technology Communication; Information Management System; Modern Fabrication System. May 2006, Certified Public Accounting Training (CPA) 31
  32. 32. OCCUPATION Dec 2005----present, ITT Flygt investment. China Application Engineer, Sales & Marketing Application support and industry projects tracing to sales office to achieve the sales budget and new industry market application research. Pay suitable visits to end users and DI for seminars and technical presentations with salesperson or distributors while collect marketing information and competitor information analysis. July 2005----Sep 2005, Intel Products Co., Shanghai, China CPU Assembly Engineer (Internship) Analyzed the yield ratio trend, documented and solved the current problems. Participated in the training of marketing, business process modeling and analysis at Intel University. Visualized a project review with impressive presentation and multi-media animation, which was highly appreciated by department manager. June 2005----July 2005, GF Fund Management Co., LTD. Campus Intern Analyzed investment principles and mischoose of related financial derived products Formulated the scheme of market popularization and network marketing. 32
  33. 33. AWARDS 2003-2004, Second-Class Scholarship for Excellent Students of Shanghai University. 2004-2005, the Imagine Ambassador of Shanghai Tennis Popularization. COMPETENCIES & INTERESTS English Ability: Band 6 and the intermediate test of interpretation. Germany Ability: 600 hours of Germany lessons in TongJi University. Computer Skills: National Computer Lever 3rd Certificate. ( Network Communication ) Professional Certificate of Assistant Information Officer (AIO). C++, VBA, Provision, JMP, AutoCAD, 3Dsmax, Photoshop, Solidworks, Aftereffect Personal Interests: Basketball (Skills); skating (Speed); English (elegant); Snooker (Stable) 33

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