Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Using Reports
Objectives <ul><li>Preview a report </li></ul><ul><li>Use the Report Wizard </li></ul><ul><li>Use Report Design View </li>...
Objectives  <ul><li>Add subtotals and counts </li></ul><ul><li>Resize and align controls </li></ul><ul><li>Format a report...
Previewing a Report <ul><li>The report feature helps you create a professional-looking, easy-to-read document that summari...
Report Sections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Using the Report Wizard <ul><li>Report Wizard is one way to create a report </li></ul><ul><li>It is a tool that asks you q...
Report Wizard Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Using Report Design View <ul><li>Report Design View is another way to create a report </li></ul><ul><li>It is not quite as...
Report Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Adding fields to Report Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Using Report Sections <ul><li>A section determines where and how often controls in that section print in the report </li><...
Using Report Sections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Adding Subtotals and Counts <ul><li>Calculations are used to add subtotals and counts to a report </li></ul><ul><li>Expres...
Examples of Access Expressions Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Resizing and Aligning Controls <ul><li>You can resize a control by using the ↔ pointer </li></ul><ul><li>After resizing a ...
Precise Resizing and Aligning <ul><li>[Ctrl] + arrow key(s)  move  a control one pixel at a time </li></ul><ul><li>[Shift]...
Formatting a Report <ul><li>Formatting can make a report look more professional and easier to read </li></ul><ul><li>Forma...
Typical Formatting Commands Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Changing Page Layout <ul><li>Altering the layout can make a report fit better on the page, making it easier to read </li><...
Page Orientation <ul><li>Portrait: </li></ul><ul><li>Landscape:  </li></ul>Microsoft Office 2007-Illustrated Introductory,...
Page Layout Buttons Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Summary <ul><li>Build reports to summarize and professionally present information </li></ul><ul><li>Report sections determ...
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Access 2007 using reports

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Access 2007 using reports

  1. 1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Using Reports
  2. 2. Objectives <ul><li>Preview a report </li></ul><ul><li>Use the Report Wizard </li></ul><ul><li>Use Report Design View </li></ul><ul><li>Use report sections </li></ul><ul><li>(continued) </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  3. 3. Objectives <ul><li>Add subtotals and counts </li></ul><ul><li>Resize and align controls </li></ul><ul><li>Format a report </li></ul><ul><li>Change page layout </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  4. 4. Previewing a Report <ul><li>The report feature helps you create a professional-looking, easy-to-read document that summarizes data </li></ul><ul><li>Reports are read-only objects </li></ul><ul><li>Report sections determine where and when controls print in the report </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  5. 5. Report Sections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  6. 6. Using the Report Wizard <ul><li>Report Wizard is one way to create a report </li></ul><ul><li>It is a tool that asks you questions to guide development of the report </li></ul><ul><li>Your responses determine record source, style and layout </li></ul><ul><li>The Wizard helps sort, group and analyze records </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  7. 7. Report Wizard Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  8. 8. Using Report Design View <ul><li>Report Design View is another way to create a report </li></ul><ul><li>It is not quite as simple as Report Wizard but it allows more changes </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  9. 9. Report Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  10. 10. Adding fields to Report Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  11. 11. Using Report Sections <ul><li>A section determines where and how often controls in that section print in the report </li></ul><ul><li>Grouping means to sort records in a specific order plus provide a header or footer section after each group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  12. 12. Using Report Sections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  13. 13. Adding Subtotals and Counts <ul><li>Calculations are used to add subtotals and counts to a report </li></ul><ul><li>Expressions are needed to create a calculation </li></ul><ul><li>Functions are built-in Access formulas </li></ul><ul><li>Arguments are information needed by a function </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  14. 14. Examples of Access Expressions Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  15. 15. Resizing and Aligning Controls <ul><li>You can resize a control by using the ↔ pointer </li></ul><ul><li>After resizing a control, it may need to be realigned </li></ul><ul><li>Two ways to align controls: </li></ul><ul><li>* Within its own border </li></ul><ul><li>* With respect to each other </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  16. 16. Precise Resizing and Aligning <ul><li>[Ctrl] + arrow key(s) move a control one pixel at a time </li></ul><ul><li>[Shift] + arrow key(s) resize a control one pixel at a time </li></ul><ul><li>Pixel: </li></ul><ul><li>* pix = picture </li></ul><ul><li>* el = element </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  17. 17. Formatting a Report <ul><li>Formatting can make a report look more professional and easier to read </li></ul><ul><li>Formatting includes: </li></ul><ul><li>* Font style, size and color </li></ul><ul><li>* Background colors </li></ul><ul><li>* Line thickness and color </li></ul><ul><li>* Alignment </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  18. 18. Typical Formatting Commands Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  19. 19. Changing Page Layout <ul><li>Altering the layout can make a report fit better on the page, making it easier to read </li></ul><ul><li>Page layout includes: </li></ul><ul><li>* Orientation (portrait or landscape) </li></ul><ul><li>* Margins </li></ul><ul><li>Remember to use Print Preview </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  20. 20. Page Orientation <ul><li>Portrait: </li></ul><ul><li>Landscape: </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  21. 21. Page Layout Buttons Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  22. 22. Summary <ul><li>Build reports to summarize and professionally present information </li></ul><ul><li>Report sections determine where and how often the controls within them are printed </li></ul><ul><li>Add calculations using text boxes that contain expressions </li></ul><ul><li>Align and format controls to improve the appearance of the report </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

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