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Notes tips

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Notes tips

  1. 1. Lotus NotesTips and Tricks
  2. 2. I didn’t knowNotes could do that!!!
  3. 3. http://www.alanlepofsky.net
  4. 4. Rearranging Table Cells or List Items• CTRL + UP, CTRL + DOWN • Ed • Alan • Steve • Ed • John • John • • Steve Alan http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/re-arranging-values-in-a-list-or-cells-in-a-table
  5. 5. Keep Document Context When Switching Views• Select document, press and hold CTRL, switch views http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/where-was-that-document-again
  6. 6. Copy Selected As Tablehttp://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-selected-as-table
  7. 7. Copy Selected As Table to Spreadsheethttp://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-data-from-notes-to-a-spreadsheet
  8. 8. Powerful Text Formatting Shortcuts• Increase/Decrease Font size – Select text, press F2 – Select text, press Shift + F2• Convert to bulleted list – Select text, press Alt + T, then L, then L• Indent/Outdent – Select text, press F8 – Select text, press Shift + F8
  9. 9. Re-arranging Mail Addresses• You can’t drag and drop in the email itself, but you can in the Address Dialog box. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-recipient-names
  10. 10. Attachment Viewers• You don’t always have to launch the native application, use “View” instead. – Magnify – Rotate – View and extract zip files! http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/viewing-an-attached-file
  11. 11. Drag and Drop Attachments• From Notes to OS• From OS to Notes• Hover over Windows taskbar buttons to make Notes active.• Within Notes, hover over window tab to make that document active http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-files
  12. 12. Picture Properties• A little formatting can make a document look much better. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-properties
  13. 13. Picture Links• Add links to pictures to make them “come to life”• Image maps• Fancier DB, View, or document links http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-1 http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-2 http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-3
  14. 14. Picture Wrap• Wrap Text• Align Images http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/wrap-text-around-images http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/text-wrap-for-images-part-2
  15. 15. Create New Folder• Easily create a document from any database http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/create-new-toolbar-icon
  16. 16. StartUp Folder• Automatically start databases, links, application, files! http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/startup
  17. 17. Extended Accelerators• Press the ALT key, and numbers appear on the Action Buttons in the current document or view• Press ALT + W, numbers appear over the Windows tabs• Press ALT + B, numbers appear over the bookmark icons http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/extended-accelerators
  18. 18. Tabbed Window Interface• Now every program wants to look like Notes! (IM clients, newsreaders, web browsers)• Drag and Drop Re-order• Open In New• Notes 7 = Close All• Saved Windows State http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/tabbed-window-ui http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/open-in-new-window http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/new-window-tab-options-in-notes-7
  19. 19. Navigation History• If you prefer your keyboard to the mouse, you can use ALT+LEFT ARROW to go back, and ALT+RIGHT ARROW to go forward. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/go-back-go-forward
  20. 20. Creating Groups• Copy Into New Group• Add Recipients to Group in Address Book http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/quickly-create-groups http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/add-recipients-to-group-in-address-book
  21. 21. Suggested Meeting Times• Let Notes find the best time for a meeting. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/meeting-scheduler-assistant
  22. 22. Summarize Calendarhttp://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/summarize-calendar
  23. 23. Print Calendar To Document• BEST HIDDEN FEATURE IN NOTES!• Weekly, Monthly, Calendar List• Forward via email http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/print-calendar-to-a-document
  24. 24. Tools!
  25. 25. Content Paste• Do you have bits of information that you reuse over and over again? http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/paste-information-application
  26. 26. Share Documents• Have you ever wanted to easily copy or move information from your mail file to a TeamRoom, Document Library, Personal Journal, or any other database? http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/share-documents
  27. 27. Linker• More “URL-link” database, document, or view links. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/easy-to-use-notes-database-links
  28. 28. Map Address• Have you ever wanted to generate a map to one of the contacts in your Personal Address Book? http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/google-map-an-address
  29. 29. Resources on alanlepofsky.net• Archives• By Category• RSS Feeds• Notes/Domino 7• Administration• Application Development• Product Catalog• Many, many, many more tips!

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