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Fire Prevention Organization: Assessing Staffing Needs

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NFPA 1730 provides a guideline for determining adequate staffing levels for fire prevention organizations. Using survey data and the formulas provided in NFPA 1730, fire prevention organizations can determine appropriate staffing levels, and demonstrate needs.

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Fire Prevention Organization: Assessing Staffing Needs

  1. 1. Fire Prevention Organization: Assessing Staffing Needs Aaron Johnson, Fire Strategist www.TheCodeCoach.com
  2. 2. SURVEY Staffing Facilities Tasks
  3. 3. What is the title of the highest ranking individual responsible for fire prevention?
  4. 4. How many personnel have primary responsibilities for fire prevention activities?
  5. 5. How many levels of supervision do inspectors have?
  6. 6. What is the total square footage of your facilities?
  7. 7. What tasks are fire prevention personnel responsible for?
  8. 8. “A high number of tasks are being performed by a low number of personnel.”
  9. 9. What is your biggest challenge? #1 Response: Budget #2 Response: Personnel Retention
  10. 10. High $ → Low ROI (perceived) COST → BENEFIT Industry Standard
  11. 11. NFPA 1730 Standard on Organization and Deployment of Fire Prevention Inspection and Code Enforcement, Plan Review, Investigation, and Public Education Operations
  12. 12. NFPA 1730 “The purpose of this standard is to specify the minimum criteria addressing the effectiveness and efficiency of the fire prevention organization functions…”
  13. 13. Organization and Structure Community Risk Assessment Common Fire Prevention Activities Existing Occupancies Plan Review Investigations Public Education
  14. 14. 4.7.1* The resources and personnel required to perform the level of services outlined...shall be determined… A4.7.1. “...model for analyzing the personnel needed to achieve the level of services outlined..” Annex C - Sample Staffing Exercise
  15. 15. The 5 Step Process
  16. 16. Outline all services provided by the fire prevention organization Step 1
  17. 17. Life Safety Inspections Fire Protection Systems ITM Permits (hot work, events, confined space, etc.) Training Class Delivery Public Education Software Administration Policies, Procedures, R&D Fire/Evacuation Drills
  18. 18. Determine time demand for each task Step 2
  19. 19. Life Safety Inspections 250 hrs/yr Fire Protection Systems ITM 300 hrs/yr Permits (hot work, events, confined space, etc.) 200 hrs/yr Training Class Delivery 150 hrs/yr Public Education 200 hrs/yr Software Administration 50 hrs/yr Policies, Procedures, R&D 120 hrs/yr Fire/Evacuation Drills 40 hrs/yr
  20. 20. Determine total personnel hours required to complete activities Step 3
  21. 21. Life Safety Inspections 600 hrs/yr Fire Protection Systems ITM 350 hrs/yr Permits (hot work, events, confined space, etc.) 250 hrs/yr Training Class Delivery 250 hrs/yr Public Education 250 hrs/yr Software Administration 100 hrs/yr Policies, Procedures, R&D 150 hrs/yr Fire/Evacuation Drills 80 hrs/yr TOTAL TASK HOURS 2,030 hrs/yr
  22. 22. Calculate personnel total availability Step 4
  23. 23. Total Work Week Hours 2,080 hrs/yr Less Holidays (-) 80 hrs/yr Less Vacation (-) 40 hrs/yr Less Sick Leave (used) (-) 40 hrs/yr Less Required Training (-) 40 hrs/yr Total Work Hours Available 1,880 hrs/yr
  24. 24. Calculate total number of personnel required to perform tasks Step 5
  25. 25. Total Task Hours 2,030 hrs/yr ÷ Total Work Hours Available 1,880 hrs/yr = Total Personnel Needed 1.08 FTE
  26. 26. Total Task Hours 10,000 hrs/yr ÷ Total Work Hours Available 1,880 hrs/yr = Total Personnel Needed 5.32 FTE
  27. 27. Step 2: Determine time demand for each task Step 3: Determine total personnel hours required to complete activities Step 4: Calculate personnel total availability Step 5: Calculate total number of personnel required to perform tasks Step 1: Outline all services provided by the fire prevention organization
  28. 28. ROI
  29. 29. Fire Prevention Organization: Assessing Staffing Needs nfpa1730.info For more information and access to the survey, resources, and report visit:

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