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14 Ways to Increase
GOOGLE APPS ADOPTION AT YOUR SCHOOL
Collaboration will improve. Technology will
improve. Information gathering will improve.
YES! Your school is now on Google Apps.
But first, adoption
needs to happen.
We tapped a panel of experts to share their
Google Apps implementation & adoption
secrets. Follow these 14 tips and learn how
to successfully get your school on board
with Google Apps!
Kate Fahey,
Instructional Technology Specialist,
Lockport Township High School East
in greater Chicago
1. Open and honest
communication is the
key to getting off on
the right foot
“When we first began this journey, I spent
a lot of time listening to people’s fears and
questions. If I could alleviate them, I would. If I
couldn’t, I was honest with them. Once I built
that relationship, they trusted me to lead them
in the right direction.”
James Kieft,
E-Learning and Resources Manager
at Reading College
2. It starts from the top
“We had the full support of the college’s senior
management team. Their own buy-in and
wide ranging use of Google Apps helped to
reinforce the importance they attached to it.”
James Kieft,
E-Learning and Resources Manager
at Reading College
3. Show the ‘What’s in
it for me?’ “We relate tasks we are carrying out in training
sessions with some aspect of teaching and
learning to help staff see its relevance as
well as opportunities for use. We focused on
Google Drive and showed staff how they could
work collaboratively on files simultaneously
with colleagues and students.”
Peter Henrie,
Google and Edtech Consultant
at Amplified IT
4. First impressions
are key
“Configuring Google Apps for Education
correctly is absolutely imperative. The service
does not come configured for a school
environment – it’s a business application
that is given free to schools. Because of that,
the defaults are the same for business and
education. Going through each setting with the
Admin console and deciding how it will affect
the staff and students is crucial.”
5. Take small steps
“We spent the summer before implementation
migrating emails so that everything was there
when we started. We did a short presentation
to staff about the benefits of the move. We
set up ‘stations’ where the idea was to feed
the staff small chunks. We didn’t want to
overwhelm them.”
Dean Stokes,
Google Certified Teacher
6. Gmail first and foremost
Dean Stokes,
Google Certified Teacher
“The whole suite of apps was available from
day one, but we only trained staff on Gmail to
begin with. People have to log in to check their
email so it’s an easy process to move from that
point.”
7. Embrace the tools
for training
James Kieft,
E-Learning and Resources Manager
at Reading College
“When launching apps the focus is on how
they can support or enhance teaching and
learning. With Hangouts for example, I did a
number of Hangouts on Air where I talked
to different staff about how they were using
technology in the classroom. This leading by
example has worked in helping staff identify
how apps could benefit their own teaching.”
Kate Fahey,
Instructional Technology Specialist,
Lockport Township High School East
in greater Chicago
8. Train as you go “I’m a huge fan of just-in-time training. When
we were rolling out Google Drive to our
teachers, we met with departments and
focused on the specific task, such as updating
a document. I supplemented the department
trainings with individual teacher sessions as
needed. I also go into the classroom and
co-teach with my teachers when they need
that extra assistance.”
David Andrade,
Educational Technology Specialist &
Owner of EdTechGuy Consulting
9. Create training resources
“I created a resource website with how-to’s,
tips, resources, and more. We then sent an
email to staff explaining everything and how it
would work.”
10. Keep the
momentum going “Once Google Apps is up and running, I
try to keep it in the forefront of people’s
minds by providing ‘Tips of the Week’ on
how to use tools like Chrome and the
other services. You can create a demo
slam contest and ask teachers to come
up with three minute showcases on
time savers/cool tweaks or tools and get
them to show off at meetings.”
Peter Henrie,
Google and Edtech Consultant
at Amplified IT
11. Pick your Google guides
“Find interested teachers who are pushing
ahead with the technology. Turn them into
your Google Ninjas who can provide training
to other staff who haven’t quite caught up yet.”
Peter Henrie,
Google and Edtech Consultant
at Amplified IT
12. Stay in the Loop
“I am in constant contact with the teachers via
email, department meetings, district meetings,
quick questions in the hallway, brainstorming
sessions, co-teaching, and many other
avenues. Some of the most eager teachers
were the most inexperienced, yet some of the
negative ones were already using technology
in a meaningful way. For some, it was as simple
as sharing a Google Doc with their students for
the first time.”
Kate Fahey,
Instructional Technology Specialist,
Lockport Township High School East
in greater Chicago
13. Embrace the successes
“I think the whole thing has been a success.
As a school, we must have saved thousands
of hours by using Google Apps. That doesn’t
mean we have less staff now, it just means that
people now have a more balanced workload
and can be more productive.”
Dean Stokes,
Google Certified Teacher
14. Enjoy the fruits
of your labor
“Teachers are reporting increased student
engagement and learning and they love that
they can have their students do research, more
projects and work collaboratively. Staff is also
using Google Docs to create collaborative
documents for teams and curriculum planning.
Students with special needs are getting
additional support and resources through
Google Apps and we haven’t had any issues.”
David Andrade,
Educational Technology Specialist &
Owner of EdTechGuy Consulting
Our Experts
James Kieft iis the Learning
Technologies Manager
at Reading College in
Reading, UK. In 2011,
he took on the role of
Learning Technologies
Manager, initially working
with the College’s Moodle
platform. He then oversaw
the move away from
Moodle to using Google
Communities, sites and
other web based apps,
which he promotes via
his blog.
David Andrade, MS Ed.,
Educational Technology
Specialist, Consultant,
Educator, Education
Administrator, Project
Manager. Experienced
in Google Apps for
Education, Chromebooks,
Evernote and Educational
Technology planning,
deployment, application
and support. Owner of
EdTechGuy Consulting
Kate Fahey is an
Instructional Technology
Specialist at Lockport
Township High School
District 205, located in
the southwest suburbs of
Chicago. Kate is also a
Google Education Trainer
who develops and delivers
training on all things
Google Apps
Dean Stokes is a Google
Certified Teacher and
authorized Google
Education Trainer working
as a Learning Technologies
Manager at a secondary
school in Essex, UK. He
managed the change to
Google Apps for Education
at his school and now
supports others to do the
same. You can find out
more on his blog or follow
him on Google+
.
Peter Henrie is one of
the founding members of
Amplified IT, an education-
focused Google Apps
consultancy group with
an approach that focuses
on empowering schools
and districts. Since 2008,
Amplified IT has assisted
hundreds of educational
institutions both in the
US and worldwide to
successfully adopt Google
Apps and Chromebooks.
Kick your Google Apps
implementation off right,
download the eBook
Growing Google Apps for
Education
A COMPLETE GUIDE
GROWING GOOGLE APPS
FOR EDUCATION:
Adoption, training, and change management
tips for your school’s implementation

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14 Ways to Increase Google Apps Adoption at Your School

  • 1. 14 Ways to Increase GOOGLE APPS ADOPTION AT YOUR SCHOOL
  • 2. Collaboration will improve. Technology will improve. Information gathering will improve. YES! Your school is now on Google Apps. But first, adoption needs to happen.
  • 3. We tapped a panel of experts to share their Google Apps implementation & adoption secrets. Follow these 14 tips and learn how to successfully get your school on board with Google Apps!
  • 4. Kate Fahey, Instructional Technology Specialist, Lockport Township High School East in greater Chicago 1. Open and honest communication is the key to getting off on the right foot “When we first began this journey, I spent a lot of time listening to people’s fears and questions. If I could alleviate them, I would. If I couldn’t, I was honest with them. Once I built that relationship, they trusted me to lead them in the right direction.”
  • 5. James Kieft, E-Learning and Resources Manager at Reading College 2. It starts from the top “We had the full support of the college’s senior management team. Their own buy-in and wide ranging use of Google Apps helped to reinforce the importance they attached to it.”
  • 6. James Kieft, E-Learning and Resources Manager at Reading College 3. Show the ‘What’s in it for me?’ “We relate tasks we are carrying out in training sessions with some aspect of teaching and learning to help staff see its relevance as well as opportunities for use. We focused on Google Drive and showed staff how they could work collaboratively on files simultaneously with colleagues and students.”
  • 7. Peter Henrie, Google and Edtech Consultant at Amplified IT 4. First impressions are key “Configuring Google Apps for Education correctly is absolutely imperative. The service does not come configured for a school environment – it’s a business application that is given free to schools. Because of that, the defaults are the same for business and education. Going through each setting with the Admin console and deciding how it will affect the staff and students is crucial.”
  • 8. 5. Take small steps “We spent the summer before implementation migrating emails so that everything was there when we started. We did a short presentation to staff about the benefits of the move. We set up ‘stations’ where the idea was to feed the staff small chunks. We didn’t want to overwhelm them.” Dean Stokes, Google Certified Teacher
  • 9. 6. Gmail first and foremost Dean Stokes, Google Certified Teacher “The whole suite of apps was available from day one, but we only trained staff on Gmail to begin with. People have to log in to check their email so it’s an easy process to move from that point.”
  • 10. 7. Embrace the tools for training James Kieft, E-Learning and Resources Manager at Reading College “When launching apps the focus is on how they can support or enhance teaching and learning. With Hangouts for example, I did a number of Hangouts on Air where I talked to different staff about how they were using technology in the classroom. This leading by example has worked in helping staff identify how apps could benefit their own teaching.”
  • 11. Kate Fahey, Instructional Technology Specialist, Lockport Township High School East in greater Chicago 8. Train as you go “I’m a huge fan of just-in-time training. When we were rolling out Google Drive to our teachers, we met with departments and focused on the specific task, such as updating a document. I supplemented the department trainings with individual teacher sessions as needed. I also go into the classroom and co-teach with my teachers when they need that extra assistance.”
  • 12. David Andrade, Educational Technology Specialist & Owner of EdTechGuy Consulting 9. Create training resources “I created a resource website with how-to’s, tips, resources, and more. We then sent an email to staff explaining everything and how it would work.”
  • 13. 10. Keep the momentum going “Once Google Apps is up and running, I try to keep it in the forefront of people’s minds by providing ‘Tips of the Week’ on how to use tools like Chrome and the other services. You can create a demo slam contest and ask teachers to come up with three minute showcases on time savers/cool tweaks or tools and get them to show off at meetings.” Peter Henrie, Google and Edtech Consultant at Amplified IT
  • 14. 11. Pick your Google guides “Find interested teachers who are pushing ahead with the technology. Turn them into your Google Ninjas who can provide training to other staff who haven’t quite caught up yet.” Peter Henrie, Google and Edtech Consultant at Amplified IT
  • 15. 12. Stay in the Loop “I am in constant contact with the teachers via email, department meetings, district meetings, quick questions in the hallway, brainstorming sessions, co-teaching, and many other avenues. Some of the most eager teachers were the most inexperienced, yet some of the negative ones were already using technology in a meaningful way. For some, it was as simple as sharing a Google Doc with their students for the first time.” Kate Fahey, Instructional Technology Specialist, Lockport Township High School East in greater Chicago
  • 16. 13. Embrace the successes “I think the whole thing has been a success. As a school, we must have saved thousands of hours by using Google Apps. That doesn’t mean we have less staff now, it just means that people now have a more balanced workload and can be more productive.” Dean Stokes, Google Certified Teacher
  • 17. 14. Enjoy the fruits of your labor “Teachers are reporting increased student engagement and learning and they love that they can have their students do research, more projects and work collaboratively. Staff is also using Google Docs to create collaborative documents for teams and curriculum planning. Students with special needs are getting additional support and resources through Google Apps and we haven’t had any issues.” David Andrade, Educational Technology Specialist & Owner of EdTechGuy Consulting
  • 18. Our Experts James Kieft iis the Learning Technologies Manager at Reading College in Reading, UK. In 2011, he took on the role of Learning Technologies Manager, initially working with the College’s Moodle platform. He then oversaw the move away from Moodle to using Google Communities, sites and other web based apps, which he promotes via his blog. David Andrade, MS Ed., Educational Technology Specialist, Consultant, Educator, Education Administrator, Project Manager. Experienced in Google Apps for Education, Chromebooks, Evernote and Educational Technology planning, deployment, application and support. Owner of EdTechGuy Consulting Kate Fahey is an Instructional Technology Specialist at Lockport Township High School District 205, located in the southwest suburbs of Chicago. Kate is also a Google Education Trainer who develops and delivers training on all things Google Apps Dean Stokes is a Google Certified Teacher and authorized Google Education Trainer working as a Learning Technologies Manager at a secondary school in Essex, UK. He managed the change to Google Apps for Education at his school and now supports others to do the same. You can find out more on his blog or follow him on Google+ . Peter Henrie is one of the founding members of Amplified IT, an education- focused Google Apps consultancy group with an approach that focuses on empowering schools and districts. Since 2008, Amplified IT has assisted hundreds of educational institutions both in the US and worldwide to successfully adopt Google Apps and Chromebooks.
  • 19. Kick your Google Apps implementation off right, download the eBook Growing Google Apps for Education A COMPLETE GUIDE GROWING GOOGLE APPS FOR EDUCATION: Adoption, training, and change management tips for your school’s implementation