8 Data Loss Prevention Tips


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Eight ways to keep your online data safe on the cloud.

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8 Data Loss Prevention Tips

  1. 1. 8 Ways to Prevent Data Loss
  2. 2. Why worry about data loss? • As you move more data to the cloud, it becomes imperative to protect it • Whether moving from Microsoft to Google, a local email system to Gmail, migrating photos from Picasa to Flickr and even leaving Facebook, you need to worry about data loss
  3. 3. Tip #1 – Keep a Backup • Redundant backups are your best bet to avoid losing any data • If storing critical files locally, backup using Dropbox, Carbonite or the like • If storing data in the cloud on sites like Facebook, Twitter, Google, etc., get an online backup account, such as from Backupify.
  4. 4. Tip #2 – Install Anti-Virus Program • Viruses can infect your computer if you download a corrupt file, click on a malicious link, get hacked, etc. • Be prepared to block viruses with an anti-virus program • Even if on a Mac, you can never be too safe
  5. 5. Tip #3 – Use Surge Protectors • Surge protectors guard against power outages, electrical surges during high heat, storms, etc. • Most of you probably use surge protectors at work • However, do you do the same at home? • No matter where you are, use a surge protector for your computers and other devices
  6. 6. Tip #4- Expertly Install Programs • Whether setting up a local or online-based service, it’s important to do it right • If you’re unsure how to set up a service/program, hire an expert who has experience • Data loss can occur during a program installation, migration or cancellation – mitigate these chances by hiring an expert
  7. 7. Tip #5 – Pay Attention to Surroundings • Logging onto a personal account in a public area is risky – Only do it if you trust your surroundings and securely log out promptly after you’re done • Save documents regularly when working on a remote computer • Never leave your computer alone • Never leave a logged-in account open on the screen if you walk away
  8. 8. Tip #6 – Beware of Email Attachments • Even if you trust the sender, beware of the attached document • If the attachment has the same name as one of your current files, it can automatically replace your file, wiping out your data – To avoid this, set up your email provider to save attachments in a separate location
  9. 9. Tip # 7 – Beware of User Error • Our own mistakes contribute to data loss – 1/3 of all data loss is due to human error • You may accidently delete a file or email, save a file in the wrong folder, and even forget to save a file before ‘X’ing out of it • Always double check what you delete and save
  10. 10. Tip #8 – Guard Personal Account Information • Be in a safe area when logging into a personal online account • If sending a password or sensitive data over the web, encrypt it
  11. 11. Protect Your Data, It’s Yours! • The more data you store in the cloud, the greater risk that it could be lost, deleted or hacked • Take these 8 precautions to prevent personal data loss • First and foremost, have a backup plan. Register for a free Backupify social media backup account.