Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

BA and Beyond 19 - Damien Braeckman - Keynote Agile business cases

1,333 views

Published on

Imagine your business stakeholder has an idea. In a classic approach, you help create a business case, with lots of information that is based on, honestly, assumptions. Because even with the best of intentions and a detailed up front analysis, we cannot exactly predict the future.

In an agile approach, we accept there’s a lot we don’t know up front. So how do we (help) estimate the project? What’s the agile alternative for following up on scope, time and cost? How can we stay in control without sacrificing flexibility and responsiveness to changes? And what is the BA’s role in all this?

Together with Damien, we will discover that agile is not in contradiction with scope management, budgeting and control. Rather, it can lead to more transparency and visibility, and help us get to better business decisions more easily.

Published in: Business
  • DOWNLOAD FULL BOOKS, INTO AVAILABLE FORMAT ......................................................................................................................... ......................................................................................................................... 1.DOWNLOAD FULL. PDF EBOOK here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. EPUB Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. doc Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. PDF EBOOK here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. EPUB Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. doc Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... ......................................................................................................................... ......................................................................................................................... .............. Browse by Genre Available eBooks ......................................................................................................................... Art, Biography, Business, Chick Lit, Children's, Christian, Classics, Comics, Contemporary, Cookbooks, Crime, Ebooks, Fantasy, Fiction, Graphic Novels, Historical Fiction, History, Horror, Humor And Comedy, Manga, Memoir, Music, Mystery, Non Fiction, Paranormal, Philosophy, Poetry, Psychology, Religion, Romance, Science, Science Fiction, Self Help, Suspense, Spirituality, Sports, Thriller, Travel, Young Adult,
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • DOWNLOAD FULL BOOKS, INTO AVAILABLE FORMAT ......................................................................................................................... ......................................................................................................................... 1.DOWNLOAD FULL. PDF EBOOK here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. EPUB Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. doc Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. PDF EBOOK here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. EPUB Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... 1.DOWNLOAD FULL. doc Ebook here { https://tinyurl.com/y6a5rkg5 } ......................................................................................................................... ......................................................................................................................... ......................................................................................................................... .............. Browse by Genre Available eBooks ......................................................................................................................... Art, Biography, Business, Chick Lit, Children's, Christian, Classics, Comics, Contemporary, Cookbooks, Crime, Ebooks, Fantasy, Fiction, Graphic Novels, Historical Fiction, History, Horror, Humor And Comedy, Manga, Memoir, Music, Mystery, Non Fiction, Paranormal, Philosophy, Poetry, Psychology, Religion, Romance, Science, Science Fiction, Self Help, Suspense, Spirituality, Sports, Thriller, Travel, Young Adult,
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Be the first to like this

BA and Beyond 19 - Damien Braeckman - Keynote Agile business cases

  1. 1. ba-beyond.eu — #BABeyond19 Damien Braeckman Agile Business Cases and Beyond keynote
  2. 2. The agile budgeting saga
  3. 3. The cast
  4. 4. CAST
  5. 5. Luc has an idea
  6. 6. Marie asks for ... oh yes, a business case
  7. 7. I have a nice template Business case 1 - Description of the idea 2 - Possible solutions 3 - Risks & Assumptions 4 - Planning 5 - Cost estimation 6 - ROI
  8. 8. I need help Business case 1 - Description of the idea 2 - Possible solutions 3 - Risks & Assumptions 4 - Planning 5 - Cost estimation 6 - ROI
  9. 9. Luc goes to Paul but Paul is the agile guy tum tum tuuuum
  10. 10. Business case 1 - Description of the idea 2 - Possible solutions 3 - Risks & Assumptions 4 - Planning 5 - Cost estimation 6 - ROI
  11. 11. Paul is being agile
  12. 12. Business case 1 - Description of the idea 2 - Possible solutions 3- Risks & Assumptions 4 - Planning 5 - Cost estimation 6 - ROI This is very interesting This we cannot know now This we will handle later This we do not need This we do not do This we do not calculate this way
  13. 13. Luc knows that with those answers Marie will never approve his idea
  14. 14. Business case 1 - Description of the idea 2 - Possible solutions 3 - Risks & Assumptions 4 - Planning 5 - Cost estimation 6 - ROI Old lessons learned docs 1 - Description of ideas 2 - Lots of assumptions 3- Old risk logs and RACI matrix 4 - Planning with 23 baselines 5 - Change & budget requests 6 - ROI sheets and calculations
  15. 15. Luc has a plan And it looks like this…
  16. 16. But Luc feels his plan is fishy so he goes back to Paul
  17. 17. How do you convince Marie to invest in an idea?
  18. 18. Business case 1 - Description of the idea 2 - Possible solutions 3 - Risks & Assumptions 4 - Planning 5 - Cost estimation 6 - ROI • Big Budgets • Big Risks • Hazardous planning • Slow ROI • Building what is not needed
  19. 19. • Small Budgets • Small Risks • Transparent planning • Fast ROI • Exactly what we need PROTOTYPE: small but VERY interesting
  20. 20. How do you set up a prototype?
  21. 21. Tested Prototype = Less Risks & Assumptions Impact Map = Vision & Options prioritized on value User Story Map = Fast ROI based on flow Backlog = Transparent planning We are building exactly what we need and assuring learnings for Agnes
  22. 22. How much does your average analysis phase cost? 2 weeks
  23. 23. Luc is intrigued, but not yet convinced
  24. 24. Marie asked me to handle risks and assumptions in the business case. How do you deal with that?
  25. 25. Firstly, we prioritize the backlog like this: 1) Value (ROI) 2) Risks 3) Effort 4) Learnings So we handle risky things first before spending too much on the easy parts
  26. 26. Secondly, we work in iterations and ask for feedback So we narrow down the assumptions along the way
  27. 27. That means that we deliver the right thing While handling risks and assumptions iteratively
  28. 28. Luc goes to Agnes he has a list to fill in his business case
  29. 29. Dear Agnes, how can you handle planning and deadlines?
  30. 30. Firstly, we know how many features we can deliver in 1 iteration So by prioritizing the features, we get a transparent yet flexible planning
  31. 31. So, if you need something to be delivered in 6 weeks You shuffle the priorities and discuss the order of the features
  32. 32. Luc wonders How will I ever estimate my idea with this moving backlog?
  33. 33. So, tell me: Marie needs to know how much my idea will cost to be developed. Can you answer that question?
  34. 34. That is not the right question to ask, because we do not know your idea all too well The question is: How many iterations are you willing to invest in your idea?
  35. 35. Remember we started with a prototype? Small but VERY interesting
  36. 36. At the end of the prototype we asked Marie 1) Is the value / ROI ok for you? 2) Are you willing to invest more?
  37. 37. So now, at the end of each iteration, we ask Marie 1) Do you ackowledge the value of the iteration? 2) We invested …€ in previous features Is the (foreseen) ROI still ok? 3) This is the next feature we want to build. Do you agree to invest in this feature?
  38. 38. Knowing that risks are managed and Agnes learns a lot
  39. 39. So every time, we check the value against the costs So Marie is super happy, because she is in full control
  40. 40. So this is what is excpected from Marie?
  41. 41. Marie needs to lower the decision points To a more frequent and less risky point in the organization
  42. 42. We are also capable of stopping investments before investing in nice to haves Stop here!
  43. 43. OK, Luc is confident. He goes to Marie tum tum tuuuum
  44. 44. Vs.
  45. 45. Marie likes the idea But ...
  46. 46. Can we still work with fixed scope projects? A fixed scope is nothing more than a backlog that does not change too much. BUT - New insights are allowed after each iteration = Responding to change - Do not detail the features in the bottom half of your backlog = Just in time planning
  47. 47. What about fixed time/ project deadlines? - Ensure the flow first (MVP) - Go live with the MVP asap (way before the deadline) - Build incrementally until the dealdine arrives
  48. 48. What about fixed budget? - Ensure the prio in the backlog is correct - Deliver incrementally until the budget is low - Ensure the team is stable Budget limit Nice to haves
  49. 49. What if Agnes does not have the right skills? - Use WIP limits for knowledge sharing - Use experts to assist in prototypes and spikes - Leave room for learning
  50. 50. What if we need to outsource a project? - If you want flexibility (new insights along the way) - If you want learnings for your team / organization - If you want control (e.g. stop when cost is higher than value)
  51. 51. Marie is hard on the facts, but soft on the people She asks about metrics
  52. 52. I need predictability, forecasting and cost control If the PACE is right, everything adds up. PACE = cadance or rythm in which the team delivers value We need to track the features
  53. 53. Amount of work in progress at a given time Cummulative flow diagram
  54. 54. Time you have to wait before value delivery Cummulative flow diagram
  55. 55. Predictability is ok Cummulative flow diagram
  56. 56. Predictability is ok Cummulative flow diagram
  57. 57. FOCUS of the team = features that take more time than average Cummulative flow diagram
  58. 58. What about velocity and burndowns? Burndown charts are NOT a management instrument They are solely inteded for the team
  59. 59. The key takeaway
  60. 60. Do not try to estimate your projects anymore But estimate your costs (teams & learnings) And do the right things with it How do I budget my projects?
  61. 61. So how do I forecast my budget? 4 weeks x team cost = …. € 4 weeks x team cost = …. € 4 weeks x team cost = …. € 4 weeks x team cost = …. € Forecasted cost = …. €
  62. 62. And now for the grand finale
  63. 63. The 3 questions How many projects are currently started? (= WIP) Are your teams stable enough to tell you when they will deliver? (= FLOW) What are the crucial new projects that you want to start? (= PRIORITIES) STOP STARTING AND START FINISHING
  64. 64. The big shift DO NOT TRY ESTIMATE WHAT YOU ARE PLANNING TO DO but MEASURE THE # TEAMS YOU HAVE (= COST) MAKE SURE TO DO THE RIGHT THING AT THE RIGHT TIME WITH YOUR TEAMS
  65. 65. The big picture
  66. 66. © MyPlaceTo.be – Damien Braeckman
  67. 67. The end Start finishing

×