The document discusses the challenges of eCommerce for businesses with an international client base and unique business models. It outlines 5 key areas for eCommerce success: increasing market coverage, knowing the customer base, efficient management of inventory, efficient management of resources, and speed in adding new products. The document then provides an overview of how Swift Postal's philately portal addresses these challenges through unifying sales channels, optimizing operations, and automating typical order processing flows from product creation to order fulfillment and dispatch.
25. Fact no. 1
Retail stock control systems cover few of the
requirements of a philatelic bureau
Why ?
• The philately business is no retail business
• Very demanding and customer oriented
• Concepts like ‘Stamp Issues’, ‘Thematics’ and
‘Standing Orders’ do not come out-of-the-box
26. Fact no. 2
Having all your sales channels together into one
integrated and efficient system is cost effective
Why ?
• Different customer interactions but one, unified
response
• Boost customer retention by turning the customer
experience into self-service
• Sell more through suggestive sales techniques
• Increase revenues by empowering your sales people
• Reduce the cost of manual data re-entry and report
generation
27. Fact no. 3
Adopting best practises improves
turn-around time and quality
Why ?
• Reduction in the number of steps in business processes
• Control business processes
• Shorten the time taken to process orders
• Reduce complaints from the philatelists
• Bureau staff gain a more complete view of the entire
operation and their role in it
• Streamlined operations require less supervision allowing
managers to spend more of their time in more productive
activities.
29. Typical Process Flow
Mail,
Walk-ins over
Fax &
the counter /
Email Internet Phone
kiosk
Orders
Subscribe & create a
Standing Order
OR
Place Adhoc order
Top-Up Customer Cash
Account Database Payment
30. Building your products …
• Type of issue • Currency
• Designer Blank • Stamp Number
•
Stamp
Perforation • Quantity Printed
Cover
• Printing • Gum
Philatelic Issue
• Denominations • Process
+ 1000 + 1000 • & more…
• & more ….
• Add labour costs
• Assign task to staff
Assemble
• Capture start / end job
• Monitor WIP
+ 1000
• Auto calculation of price
First • Withdrawal Date
Day • Description
Cover • Upload images
• & more…
Final Product
Item is marked as a FDC
31. … pushing them out to the world!
eCommerce
Retail Counter Kiosk
32. Adding multiple products
First Prese-
Souv-
Mint Year
Mint
Day ntation
enir
Set Pack
Stamp
Cover PackFolder
Philatelic Issue
33. Creating your orders …
First First
First
Day Day
First
Standing
Day Day
Cover Standing
Philatelic
Cover
Cover Order Run Orders
Cover
Issues
?
Orders
34. … and empowering your staff
All orders
coming
through all
channels
OAS00001 OAS00002
37. Thank you
Enjoy your lunch!
Simon Azzopardi – simon@swiftpostal.com
Andrew Calleja – andrew@swiftpostal.com
Editor's Notes
Plugging into different marketsKnowing your customer base and applying the right strategy to tackle them
Increase customer spend.Track, monitor and improve.
Once your sales come in, will they be efficiently processed? Is your sales function aware of your stock? How easy is it to get rid of old stock?
Double entry of dataBest practices and streamlining of internal and outsourced processesIntegration points and workflows
Generation of ideas for new materialAdding the item to your system Propagating information into your stock, web and other channels
Explain your background. Where you are coming from. Small island. Doing more with less. Challenges we face of having limited resource – financial and humanCompeting with the larger organisations head on
Philately business comes with its own challenges – most are brought about by the nature of the collector’s themselves. Sometimes you may never get it right with a philatelist. Swift Philately is based on the requirements gathered from various philatelic bureaus around the world. Barbados Post, British Virgin Islands, MaltaPost, Curacao Post, etc…
Information at your finger tips – gives sales people instant information to promote the products
Increasing sales, especially through online channel necessitates the need for better control and process smoothnessThe complexity of business processes are determined by 3 factors:No. of employeesNumber of customersNumber of years of operationIncrease one of these factors and you need to come up with new processes. Bringing new staff or replacing staff requires training.Sit back and rethink the process. You need to keep overheads down so you need to simplify and smoothen the process.It’s an axiom that the number of policies that define business processes is exponentially related to three factors: the number of employees, the number of customers, and the number of years of operation. Increase any of these, and more rules must be determined, written down, and too-often ignored.While simple rules for handling normal transactions can be memorized by employees and managers, exceptional cases, and those that encompass multiple departments, are harder to enforce. Worse, companies may end up adhering to policies that no longer apply, or may be unable to make important newpolicies due to the complexities of automating the procedures—an important issue when self-service systems are being constructed.Integration allows existing systems to be added into a business process control system or workflow engine. Integrated systems have access to a broader array of data, programmatic business logic, and user interfaces than existing stand-alone silos, so the scope of workflow using that integration can be broad. Furthermore, integration solutions exist in the white space between applications and, therefore, are the ideal location for tying applications into workflow systems, without the expense and risk of modifying legacy applications to incorporate workflowor business-process functions
Walk-ins – typically fill forms manually – recall client / create in real-time and create a standing order / place an order. Quicker turn-around time.Caribbean island that will be having a kiosk at the cruise terminal, place the orders and while you’re visiting the island the goods will be delivered for pick-up prior to leaving the islandMail OrdersStanding Order / Adhoc orders Annual fee / Membership based (Kid’s club)Agents - Cash Sale / On-ConsignmentComplimentary AccountsWeb customers
Upon creating the raw materials we are capturing all the relevant information that will form part of the stamp catologue.
Upon creating the raw materials we are capturing all the relevant information that will form part of the stamp catologue.
Swift is aware of all these new productDuring the run customers low on credit will be flagged and sent an email or a letter via standard mail. You can choose to ignore the warning on your loyal customers and go ahead with the order anywayIf not enough stock is available
Orders are assigned to different members of staff.The progress of the fulfillment process can be monitored
Stocks are deducted from the assigned stock locations. Any ROL reporting triggered.Credit /debit card payments are processed in real-time and if no funds are available it won’t be posted.Website is automatically updated with the status so that the customer knows exactly what status the order is in.
Stocks are deducted from the assigned stock locations. Any ROL reporting triggered.If not enough stock is available in the user’s location the user may requisition stock electronically from the chief stamp seller, the manager or another colleagueCredit /debit card payments are processed in real-time and if no funds are available it won’t be posted.Website is automatically updated with the status so that the customer knows exactly what status the order is in.