Repositories and Alert services Jenny Delasalle,  Chair of UKCoRR, Repository Manager at University of Warwick
Overview <ul><li>What we do at Warwick, with the WRAP repository… </li></ul><ul><li>…  and how well it works. </li></ul><u...
Alerts Warwick subscribes to <ul><li>Zetoc  </li></ul><ul><ul><li>eg, “Delasalle, J” for max. 50 names per volunteer.  </l...
Writing to authors <ul><li>Step 1: Can we write to the author? (Which author?) </li></ul><ul><li>Step 2: Have we already g...
ZETOC Alerts <ul><li>Began with 1 department (History) in Jan 2008 </li></ul><ul><li>Now: History, Economics, Psychology, ...
ZETOC Alerts 2 <ul><li>Also used by a departmental contact in HRI, resulting in many deposits. </li></ul><ul><li>Which nam...
PubMed Central <ul><li>Began monitoring in April 2009. </li></ul><ul><li>Also suits departmental approach (WMS). </li></ul...
Web of Science alerts <ul><li>Began monitoring July 2009, & processing them in Oct 2009. </li></ul><ul><li>156 e-mails sen...
Value of monitoring alerts <ul><li>A source of  strategically important  content for the repository. </li></ul><ul><ul><li...
Disadvantage of using alerts <ul><li>Each e-mail sent & each deposit represents a lot of work. </li></ul><ul><ul><li>Maint...
Alert services & Coverage <ul><li>WoS covers 10,000 high-impact journals </li></ul><ul><li>Scopus indexes about 15,400 jou...
JournalTOCs is different <ul><li>Use the alerts to update metadata for records of “Submitted articles” when they become pu...
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Repositories and Alerting Services - JournalTOCs Workshop

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The JISC funded Rapid Innovation project JournalTOCs held a workshop at Heriot Watt University in Edinburgh of Friday 20th November 2009. Jenny Delasalle, Repository Manager, gives a presentation describing the alerting services trialled by the University of Warwick to add new content into their institutional repository.

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Repositories and Alerting Services - JournalTOCs Workshop

  1. 1. Repositories and Alert services Jenny Delasalle, Chair of UKCoRR, Repository Manager at University of Warwick
  2. 2. Overview <ul><li>What we do at Warwick, with the WRAP repository… </li></ul><ul><li>… and how well it works. </li></ul><ul><li>Concerns of repository managers more generally. </li></ul>
  3. 3. Alerts Warwick subscribes to <ul><li>Zetoc </li></ul><ul><ul><li>eg, “Delasalle, J” for max. 50 names per volunteer. </li></ul></ul><ul><ul><li>Suitable when approaching a single department. </li></ul></ul><ul><li>Pubmed Central (picks up Biomed Central content too) </li></ul><ul><li>Web of Science </li></ul><ul><li>(JournalTOCs) </li></ul>
  4. 4. Writing to authors <ul><li>Step 1: Can we write to the author? (Which author?) </li></ul><ul><li>Step 2: Have we already got the article? </li></ul><ul><li>Step 3: Check publisher policy on Sherpa/RoMEO. Can we add the final version? </li></ul><ul><li>Step 4: Use template e-mail to invite specific version. </li></ul><ul><li>Step 5: Liaison with author! </li></ul>
  5. 5. ZETOC Alerts <ul><li>Began with 1 department (History) in Jan 2008 </li></ul><ul><li>Now: History, Economics, Psychology, Biological Sciences, Highly cited authors, Film & TV studies </li></ul><ul><li>178 emails sent. </li></ul><ul><li>Resulting in 35 article deposits: 20% </li></ul><ul><li>BUT a lot more alerts deleted! </li></ul><ul><ul><li>10-15 emails a day for 50 names. </li></ul></ul>
  6. 6. ZETOC Alerts 2 <ul><li>Also used by a departmental contact in HRI, resulting in many deposits. </li></ul><ul><li>Which names to monitor? Name variants missed. Common names not worth monitoring! </li></ul><ul><li>Requires familiarity with authors’ research interests. </li></ul><ul><li>Picks up on book reviews & some conf proceedings as well as articles. </li></ul><ul><li>Very soon after publication (BUT staff monitoring time) </li></ul>
  7. 7. PubMed Central <ul><li>Began monitoring in April 2009. </li></ul><ul><li>Also suits departmental approach (WMS). </li></ul><ul><li>WMS, Biol sciences, Chemistry, Computer Science, Health & Soc Studies, Physics, WBS </li></ul><ul><li>55 e-mails sent. </li></ul><ul><li>Resulting in 21 article deposits. </li></ul><ul><li>38% Positive response rate! </li></ul>
  8. 8. Web of Science alerts <ul><li>Began monitoring July 2009, & processing them in Oct 2009. </li></ul><ul><li>156 e-mails sent. </li></ul><ul><li>Resulting in 26 article deposits – to date. </li></ul><ul><li>17% positive response rate. </li></ul><ul><li>Other authors are in correspondence: raised lots of issues. </li></ul>
  9. 9. Value of monitoring alerts <ul><li>A source of strategically important content for the repository. </li></ul><ul><ul><li>Other sources would result in more content, more quickly for our effort! </li></ul></ul><ul><ul><li>Journal articles (i.e. citations count in bibliometrics) </li></ul></ul><ul><ul><li>Not otherwise available on OA. </li></ul></ul><ul><li>Not counted the final versions we’ve added through alerts. </li></ul><ul><ul><li>(more of these with PubMed Central and WoS) </li></ul></ul><ul><li>A good way to engage with authors. </li></ul>
  10. 10. Disadvantage of using alerts <ul><li>Each e-mail sent & each deposit represents a lot of work. </li></ul><ul><ul><li>Maintain lists of those not to write to. (Relevant to mandating institutions?) </li></ul></ul><ul><ul><li>Persuade authors! </li></ul></ul><ul><ul><li>Publisher copyright checks. </li></ul></ul><ul><li>Authors not taking responsibility for depositing. </li></ul><ul><ul><li>No change of culture. </li></ul></ul><ul><ul><li>Miss out on articles not alerted to. </li></ul></ul>
  11. 11. Alert services & Coverage <ul><li>WoS covers 10,000 high-impact journals </li></ul><ul><li>Scopus indexes about 15,400 journal titles </li></ul><ul><li>PubMed Central covers BioMed Central. </li></ul><ul><li>Zetoc – BL collection 25,000 journals? Not by author affiliation or address. </li></ul><ul><li>ticTOCs covers 12,600 scholarly journals </li></ul><ul><li>(Bias towards English language publications.) </li></ul>
  12. 12. JournalTOCs is different <ul><li>Use the alerts to update metadata for records of “Submitted articles” when they become published. </li></ul><ul><li>This is the model of deposit we would like. </li></ul><ul><ul><li>Text on OA & available faster than publisher release. </li></ul></ul><ul><li>BUT: </li></ul><ul><ul><li>Takes time to develop awareness such that authors deposit when article’s final draft is completed. </li></ul></ul><ul><ul><li>Authors not comfortable with sharing drafts at all. </li></ul></ul><ul><ul><li>WRAP has only ever had less than 20 “submitted article” records! </li></ul></ul>

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