Inbox A Few Better than Inbox ZeroAye Moah @ayemoah moah@baydin.com  Chief of Product       Baydin
Email PersonasPilers                         Filers9893280241 messages in Inbox    Hundreds of nested folders
Transition yourself to be an Archiver1. Start from a clean slateArchive everything older than 1 month.2. Set up a few majo...
Transition yourself to be an Archiver - Part 2
Transition yourself to be an Archiver - Part 2Gmail Auto-advance Lab Feature + Boomerang for Gmail                     htt...
Now you are at Inbox A Few!     Ideal Inbox should only hold          a few messagesthat need to be taken care of TODAY & ...
Reading EmailsTurn off notifications - mobile & desktop  Each interruption costs you 64 seconds  to recoverCheck your emai...
The Art of Deferring Messages37% of emails require your attention later  Travel documents - flight, hotel, car rental conf...
David Allen recommends a system of 43.                                1. One folder per day labeled Day 1,                ...
Sending Emails - TimingSend at optimal time for the recipient  Email sent between 6-7 am has 40% higher response rate than...
Sending Emails - ContentMake subjects searchableSummarize in the first sentenceNumber your questions or requestsPut explic...
Follow Up WizardRemind yourself if there is no response by a certain time
Follow Up WizardSend an automatic reminder if there isno response
Follow Up WizardSend recurring reminders to yourself or others for events, meetups, expense reports, roommates and spouses
Want to be an email geek?If you love this presentation and want even more of emailproductivity goodness, go sign up for Re...
Have questions?@ayemoahCheck out our suite of productivity toolshttp://baydin.com
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Inbox A Few - A practical recipe for your email productivity

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Aye Moah, Head of Product at Baydin gave stellar tips and tricks on finding success in your Inbox. Presented at SF Community Managers Meetup 1/29/2013.

Resources mentioned in the presentation:
http://www.reviveyourinbox.com
http://boomeranggmail.com
http://inboxpause.com
http://awayfind.com

Published in: Self Improvement
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Inbox A Few - A practical recipe for your email productivity

  1. 1. Inbox A Few Better than Inbox ZeroAye Moah @ayemoah moah@baydin.com Chief of Product Baydin
  2. 2. Email PersonasPilers Filers9893280241 messages in Inbox Hundreds of nested folders
  3. 3. Transition yourself to be an Archiver1. Start from a clean slateArchive everything older than 1 month.2. Set up a few major categories (less than 7) as LabelsUse filters to automatically label messages as they arrive.3. Learn when to archive vs. deleteOnly 2 reasons to delete - never need it or too big attachment4. Master the art of searching • from:, to: - Search messages from a specific sender name or email address. • has:attachment - Search for messages that have files attached to them • before: - Search for messages sent before a date • filename: - Search for file names of attachments or file name extensions (i.e. jpg or doc)
  4. 4. Transition yourself to be an Archiver - Part 2
  5. 5. Transition yourself to be an Archiver - Part 2Gmail Auto-advance Lab Feature + Boomerang for Gmail http://emailga.me
  6. 6. Now you are at Inbox A Few! Ideal Inbox should only hold a few messagesthat need to be taken care of TODAY & UNREAD messages.
  7. 7. Reading EmailsTurn off notifications - mobile & desktop Each interruption costs you 64 seconds to recoverCheck your emails in Bulk. Ideal intervalNo self control to stop checking? Use InboxPause or Offline Gmail 45 Minutes Use Awayfind to get alerts for urgent emails
  8. 8. The Art of Deferring Messages37% of emails require your attention later Travel documents - flight, hotel, car rental confirmations Events and Conferences Long emails or documents you need to read later Anything you need to handle at a future time Waiting for someone or something else
  9. 9. David Allen recommends a system of 43. 1. One folder per day labeled Day 1, Day 2, Day 31, one for each day of the month 2. One folder for each month, labeled January, February, etc.http://boomeranggmail.com
  10. 10. Sending Emails - TimingSend at optimal time for the recipient Email sent between 6-7 am has 40% higher response rate than emails sent between 4-5 pm Beware of the recipient time zones If you have a request or difficult decision from them, ask when their blood sugar is likely to be high.
  11. 11. Sending Emails - ContentMake subjects searchableSummarize in the first sentenceNumber your questions or requestsPut explicit timeline or dead lineIdeal subject line format {Topic} : {Request|Question} {Deadline if any} E.g. World Startup Report : Please Confirm Burma Trip by Feb 28
  12. 12. Follow Up WizardRemind yourself if there is no response by a certain time
  13. 13. Follow Up WizardSend an automatic reminder if there isno response
  14. 14. Follow Up WizardSend recurring reminders to yourself or others for events, meetups, expense reports, roommates and spouses
  15. 15. Want to be an email geek?If you love this presentation and want even more of emailproductivity goodness, go sign up for Revive Your Inbox. http://www.reviveyourinbox.com
  16. 16. Have questions?@ayemoahCheck out our suite of productivity toolshttp://baydin.com

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