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Making a Collection Count
Holly Hibner and Mary Kelly
http://awfullibrarybooks.net
Making a Collection Count and image © H...
Selection
Acquisitions
Processing &
Cataloging
Shelving
Checkout
(Use)
Re-Shelving
Repair &
Maintenance
Weed or
Replace
Co...
Library Workflows
• Movement of materials through the system
• Each stage of life cycle has a workflow
• Document sequence...
Collection Management Policies
• Management =
control and attention
• Development =
growth
Collection Management Policy
• Include:
• General selection criteria
• Genres, formats, and collections
• Cooperatives or ...
Collection Objectives
• Collection policy states how the
collection will fulfill the mission
• Collection objectives detai...
Collection Benchmarks
How is the collection
performing?
Sorting
Collection Metrics
• First we need to gather the data
• We will use that data to evaluate our
collections through statisti...
The Circulation Metric
Define circulation
• Check-out, renewal, and check-in?
• Is that three metrics or one?
Circulations Over Time
Group Metrics
Group metrics describe the activity of a
whole collection.
• How does one collection perform
compared to ano...
Average Age vs. Median Age
Collection
Size
Total
Circulation
Relative Use
Item Metrics
• Item metrics describe the activity of a
single item in the collection.
• How does its use compare to other ...
Cost Per Use
If the data points to a problem, a collection audit
should be performed.
Physical Inventory
Compare what
you actually
have to what the
computer says
you should
have.
What You’ll Discover
 Inaccurate call numbers
 Mislabeled items
 Items marked missing
 Items that are weird!
Shelf Balancing
Everything is Connected
Thank you!
http://Awfullibrarybooks.net
Making a Collection Count
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Making a Collection Count

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Make your collection count! This session talks about the overall quality of a library collection, including the benefits and methods of taking a physical inventory, analyzing collection procedures and workflows, and the life cycle of a collection. Most importantly, learn how to measure a collection’s quality. Our holistic approach to collection management will help all types and sizes of libraries to keep pace with the demands and expectations of their communities.

Published in: Education, Technology
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Making a Collection Count

  1. 1. Making a Collection Count Holly Hibner and Mary Kelly http://awfullibrarybooks.net Making a Collection Count and image © Holly Hibner and Mary Kelly
  2. 2. Selection Acquisitions Processing & Cataloging Shelving Checkout (Use) Re-Shelving Repair & Maintenance Weed or Replace Collection Life Cycle Image © Holly Hibner and Mary Kelly
  3. 3. Library Workflows • Movement of materials through the system • Each stage of life cycle has a workflow • Document sequence of process
  4. 4. Collection Management Policies • Management = control and attention • Development = growth
  5. 5. Collection Management Policy • Include: • General selection criteria • Genres, formats, and collections • Cooperatives or resource sharing • Preservation, conservation, maintenance • Weeding efforts • Holds to copies ratio
  6. 6. Collection Objectives • Collection policy states how the collection will fulfill the mission • Collection objectives detail the purpose of each collection and criteria for selection.
  7. 7. Collection Benchmarks How is the collection performing?
  8. 8. Sorting
  9. 9. Collection Metrics • First we need to gather the data • We will use that data to evaluate our collections through statistics
  10. 10. The Circulation Metric Define circulation • Check-out, renewal, and check-in? • Is that three metrics or one?
  11. 11. Circulations Over Time
  12. 12. Group Metrics Group metrics describe the activity of a whole collection. • How does one collection perform compared to another? • How old is the collection? • How do e-books compare to print? • What items are likely to be damaged?
  13. 13. Average Age vs. Median Age
  14. 14. Collection Size Total Circulation Relative Use
  15. 15. Item Metrics • Item metrics describe the activity of a single item in the collection. • How does its use compare to other titles? • How old is it? • What is its physical condition? • Is there an updated edition available? • Is there a better title?
  16. 16. Cost Per Use
  17. 17. If the data points to a problem, a collection audit should be performed.
  18. 18. Physical Inventory Compare what you actually have to what the computer says you should have.
  19. 19. What You’ll Discover  Inaccurate call numbers  Mislabeled items  Items marked missing  Items that are weird!
  20. 20. Shelf Balancing
  21. 21. Everything is Connected
  22. 22. Thank you! http://Awfullibrarybooks.net

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