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Combined: Making a Collection Count, Weed Smart, Collection Development Policies

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Combined: Making a Collection Count, Weed Smart, Collection Development Policies

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Combined: Making a Collection Count, Weed Smart, Collection Development Policies

  1. 1. Making a Collection Count Holly Hibner and Mary Kelly http://awfullibrarybooks.net Making a Collection Count and image © Holly Hibner and Mary Kelly
  2. 2. Selection Acquisitions Processing & Cataloging Shelving Checkout (Use) Re-Shelving Repair & Maintenance Weed or Replace Collection Life Cycle Image © Holly Hibner and Mary Kelly
  3. 3. Collection Management Policies • Management = control and attention • Development = growth
  4. 4. Collection Management Policy • Include: • General selection criteria • Genres, formats, and collections • Cooperatives or resource sharing • Preservation, conservation, maintenance • Weeding efforts • Holds to copies ratio
  5. 5. Collection Philosophy • Broad vs. Deep • Popular materials vs. well-rounded content • Diversity & Inclusion
  6. 6. Collection Objectives • Collection policy states how the collection will fulfill the mission • Collection objectives detail the purpose of each collection and criteria for selection.
  7. 7. Collection Benchmarks How is the collection performing?
  8. 8. Sorting
  9. 9. The Circulation Metric Define circulation • Check-out, renewal, and check-in? • Is that three metrics or one?
  10. 10. Circulations Over Time
  11. 11. Group Metrics Group metrics describe the activity of a whole collection. • How does one collection perform compared to another? • How old is the collection? • How do e-books compare to print? • What items are likely to be damaged?
  12. 12. Average Age vs. Median Age
  13. 13. Collection Size Total Circulation Relative Use
  14. 14. Item Metrics • Item metrics describe the activity of a single item in the collection. • How does its use compare to other titles? • How old is it? • What is its physical condition? • Is there an updated edition available? • Is there a better title?
  15. 15. Cost Per Use
  16. 16. Physical Inventory Compare what you actually have to what the computer says you should have.
  17. 17. What You’ll Discover  Inaccurate call numbers  Mislabeled items  Items marked missing  Items that are weird!
  18. 18. “There’s no such thing as bad publicity” – P.T. Barnum Weed Smart
  19. 19. Avoid the Weeding Frenzy
  20. 20. http://articles.latimes.com/1996-09-03/news/ls-40094_1_san-francisco-public-library - Neglected to get staff on board - Inadequate planning of disposal - Careless weeding? Case #1: San Francisco 1996
  21. 21. What are people supposed to think?
  22. 22. Ongoing & continuous
  23. 23. How to weed continuously 1. Set up automated reports in your ILS 2. Use the help available to you 3. Give some items another chance 4. Walk the stacks
  24. 24. …But we’ve always done it that way
  25. 25. …But I don’t have time
  26. 26. http://lj.libraryjournal.com/2013/09/library-services/books-in-dumpsters-spark-debate-on-future-of-fairfax-county-va-libraries/ - Improper disposal of items - Poor planning and execution - Lack of input on new plan by staff and patrons Case #2: Fairfax County 2013
  27. 27. …But the public doesn’t “get” it
  28. 28. A good library is like a good haircut. It’s not what you cut – it’s what you leave. Anne Felix, Grand Prairie (TX) Public Library System http://www.tsl.state.tx.us/ld/pubs/crew/crewmethod08.pdf
  29. 29. Getting Fired Tarrant 1974
  30. 30. Kiplinger’s Sure Ways to Cut Your Taxes McCormally 1991
  31. 31. Rites of Passage at $100,000+ Lucht 1995
  32. 32. Rites of Passage at $100,000+ Lucht 1995
  33. 33. Rites of Passage at $100,000+ Lucht 1995
  34. 34. http://www.news-gazette.com/news/local/2013-06-14/library-director-says-mistake-was-made-book-weeding.html - Mismanagement, policy not followed - Too much too fast - Inadequate preparation - No public explanation Case #3: Urbana Free Library 2013
  35. 35. …But there’s so much to weed!
  36. 36. http://www.contracostatimes.com/breaking-news/ci_28446633/berkeley-library-discard-process-criticized - Too much too fast - Inadequate staff preparation and participation - Lack of documentation Case #4: Berkeley Public Library 2015
  37. 37. One size does not fit all
  38. 38. Everything is Connected
  39. 39. How to Live in Your Van and Love It Poteet 1976
  40. 40. Love in Suburbia Conway 1964
  41. 41. Serve it Cold! Crosby & Bateman 1969
  42. 42. What Makes a Telephone Work Darwin 1970
  43. 43. Be Bold with Bananas Banana Control Board 1970
  44. 44. Atomic Bombing Davis, Ed 1950
  45. 45. Thank you! http://Awfullibrarybooks.net
  46. 46. Collection Management Policies
  47. 47. The Policy Introduction
  48. 48. Sample Introduction • The mission of the library is to connect, enrich, and improve lives through information, services, and spaces. • The library provides public access to general information and materials that further this mission. • The purpose of this document is to provide guidelines for the management of library materials, including criteria for selection, evaluation, maintenance, and de-selection.
  49. 49. Selection Criteria
  50. 50. Selection Criteria The collection of the library will focus on popular materials for a variety of ages.
  51. 51. Selection Criteria Constraints considered by the librarians may include space, availability, durability, format, and budget.
  52. 52. Selection Criteria Current and anticipated patron demand
  53. 53. Selection Criteria Popularity of the author and/or publisher
  54. 54. Selection Criteria Attention given by critics, reviewers, professional book selection aids and the public
  55. 55. Selection Criteria Inclusion in lists such as the New York Times bestseller list, prize winners, and other booklists generated by recognized authorities
  56. 56. Selection Criteria Subjects, titles, and authors with cultural, local, or historical significance
  57. 57. Selection Criteria Accurate and authoritative information
  58. 58. Selection Criteria Relationship to existing materials in the collection on the same subject (ie. to complete a series or to fill information gaps in the collection)
  59. 59. Selection Criteria Materials that support library programming
  60. 60. Selection Criteria Cost as related to estimated patron use
  61. 61. Selection Criteria Physical quality of format, such as durability and stability of binding or packaging
  62. 62. Selection Criteria Popularly accepted formats
  63. 63. Selection Criteria Reputation of the vendor and replacement policies
  64. 64. Selection Criteria Access to information as defined in electronic licensing contracts
  65. 65. Selection Criteria Performance quality of audio/visual materials
  66. 66. Selection Criteria Selection of a work does not imply the library’s approval of the actions or ideas contained in that work.
  67. 67. Selection Criteria Materials are evaluated as a whole and not on the basis of a particular passage or section.
  68. 68. Selection Criteria In general, the library aspires to build a broad collection based on community needs and wants.
  69. 69. Collections by Audience
  70. 70. Adult Collection Examples • Fiction, including genres such as mystery, science fiction, fantasy, short stories, graphic novels, westerns, and general fiction. These may include print and/or electronic formats. • Audio books, which provide access to spoken recordings of print material. This may include works of fiction, non-fiction, poetry, drama, foreign language instruction, and self- improvement or instructional material. Audio books may be made available in a variety of formats.
  71. 71. Adult Collection Examples • Video recordings for the primary purpose of home entertainment, information, and instruction. • Music recordings in a variety of genres and formats, to allow patrons to experience the art of music in its diversity. • Games for a variety of electronic platforms to meet the recreational and educational needs of the community.
  72. 72. Youth Collections • The juvenile collection has been developed to connect, enrich, and improve lives of the library’s young patrons: infants through approximately fifth grade. • The library does not stand in loco parentis, leaving the final responsibility for guiding a minor’s selections to the parent or guardian. • Selections for the juvenile collection provide a variety of materials to meet the needs and appeal to the wide range of interests and reading abilities common to this age group.
  73. 73. Youth Collection Examples • Picture Books (including board books) geared for young children, often emphasizing concepts such as holidays, animals, seasons, alphabet, and counting through a combination of pictures and text or through pictures alone. • These materials may also be made available electronically.
  74. 74. Youth Collection Examples • Easy Readers, which encompass series and titles for children roughly in grades PreK–2, and which follow various reading level programs and formulas. These materials may also be made available electronically. • Media Kits that aid in reading instruction by pairing a book with its audio equivalent.
  75. 75. Teen Collections Purchases for the teen collection are primarily made to fill a transitional need between the juvenile and adult collections, and are therefore limited in nature. Teens may find additional materials of interest in both the juvenile and adult collection areas.
  76. 76. Cooperatives and Resource Sharing
  77. 77. Cooperatives and Resource Sharing • The library participates in regional and state cooperative programs to provide access to information and materials for its patrons. • Interlibrary loan service is provided within the cooperative. • This supplements and greatly expands local collections and removes geographic barriers.
  78. 78. Preservation, Conservation, and Maintenance
  79. 79. Preservation, Conservation, and Maintenance • The library will make all attempts possible to maintain a healthful environment for housing the collection. • In the event of a disaster, such as flooding, fire, smoke damage, etc., conservation and preservation will be attempted. • The library will attempt to repair damaged library materials whenever the item’s value warrants such an investment of time and resources.
  80. 80. Deselection
  81. 81. Deselection The librarians will generally de-select library materials under the following circumstances: • Materials in poor condition • Obsolete formats • Space considerations • Unnecessary duplication • Poorly used and under-circulated materials • Obsolete, inaccurate, or superseded information
  82. 82. Deselection • Data reported through the library’s automation system will be analyzed to help librarians evaluate the collection. • The Director and his/her designees will make the final judgment of materials to be withdrawn from the collection. • De-selected materials may become part of the Friends of the Library Book Sale, sent to online consignment-oriented resale systems such as Better World Books, or recycled where appropriate.
  83. 83. Extra Copies
  84. 84. Extra Copies • The library will attempt to keep an approximate ratio of 4:1 on copies to holds, so librarians may purchase extra copies of items in high demand. • This ratio is dependent on factors such as the availability and affordability of both the items and the resources necessary for processing them. • Once they have fulfilled holds and dropped off in popularity, extra copies may be de-selected (weeded).

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