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Learn to Effectively Script in
ACL – The Keys To Getting
Started and Fully Automating
Your Testing
AuditNet and AuditSoftw...
About Jim Kaplan, CIA, CFE
 President and Founder of AuditNet®,
the global resource for auditors (now
available on Apple ...
Webinar Housekeeping
Page 4
This webinar and its material are the 
property of Auditnet LLC Cash Recovery 
Partners LLC. U...
Richard B. Lanza, CPA, CFE, CGMA
• Over two decades of ACL and Excel software usage
• Wrote the first practical ACL public...
Making an ACL Script in Two Minutes
Page 8
Value of ACL Scripting
Useful for routine tasks
 Can be for periodic audit ste...
Quick Process to Running
Data
1. Know your audit objectives
2. Align reports to the objectives
3. Use past reports to mode...
Making a Script In Two Minutes
Open payables table
Statistics on all values
Stratify check amount value
Extract invoices a...
Hardcoded and Introducing Dialogs
Page 14
101 ACL Applications
Over 100 reports including all scripts, audit
objectives, c...
101 ACL Applications
Sample Script Review
GL #6 – Entries Not Equal to Zero
GL #2 – Flattening Journal Entries
VEN_INTR_10...
VEN_INTR_PTS
Payables Test Version
Same functionality
Can be universally applied
Uses dialog boxes to:
 Select a data
 S...
Developing Each Dialog Box
Page 20
Project Item Dropdown
Most Versatile
Project Item
 Tables
 Fields – Can set type
 Va...
Other Dialogs
Dropdown Numbers and Characters
Radio IF RADIO1=1
Checkbox IF PAYABLEREP=T DO SCRIPT ABC
Text Entry Numbers ...
Setting Folders
ACL folders can be established to manage
script work.
Script command to set folder:
SET FOLDER /_CRP_SCRIP...
Monthly Stratification Script &
Working With Variables / Defined Fields
Page 26
Monthly Stratification Script
Learning Obj...
Polling Question #4
What word is used in the STRATIFY
command to break at a key field?
 BREAK
 PARSE
 KEY
 PRIMARY KEY...
Simple Yet Effective Group/Else
Reduces Processing Time / Passes Through
Table Once
Allows Multiple IF Statements
GROUP IF...
The Main Statement
Page 32
JOIN PKEY Blank_Field_ON FIELDS
RECORD_NUMBER_ON
Search_ON_Field_CONV SKEY
Blank_Field_Through ...
Script Best Practices
Set Safety On / Off
Set field/file variables up front in the script
Code in a text editor (i.e., Edi...
Script Best Practices
Number Your Scripts
 A01, A02, etc.
SORT vs. PRESORT
Dialog Titles & Set Sizing of Dialog Boxes
SET...
Questions?
Any Questions?
Don’t be Shy!
Page 38
In the Queue
Excel Pivot Tables and Graphing for
Auditors – June 25
Buildi...
AuditSoftwareVideos.com
Videos accessible for FREE subscriptions
Repeat video and text instruction as much as
you need
Sam...
Thank You!
Jim Kaplan
AuditNet LLC®
1-800-385-1625
Email:info@auditnet.org
http://www.auditnet.org
Richard B. Lanza, CPA, ...
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Learn to Effectively Script in ACL – The Keys To Getting Started and Fully Automating Your Testing

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ACL Software is a powerful product yet many users are concerned it is difficult to start and therefore, may never effectively maximize the product. If you fall into this category or just want to learn from one of the top industry experts in ACL Software (over 20 years experience), this course will provide the key learning blocks to get started quickly auditing three top audit areas for data analytics.
This course will provide the key learning blocks to get started quickly auditing three top audit areas for data analytics. Through practical example across various audit areas, the attendee will walk away with an ability to import data, execute basic analytics in ACL and run over 100 ACL pre-made scripts (reports) provided in the course.

Using a live/video training library approach, we help companies of all sizes use audit and assurance software to improve business intelligence, increase efficiencies, identify fraud, test controls, and bottom line savings.

AuditNet and Cash Recovery Partners Webinar recording available at auditsoftwarevideos.com and AuditNet.tv (registration required) Recording free to view.
Sample Data Files for All Courses are available for $49

To purchase access to all sample data files, Excel macros and ACL scripts associated with the free training visit AuditSoftwareVideos.

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Learn to Effectively Script in ACL – The Keys To Getting Started and Fully Automating Your Testing

  1. 1. Learn to Effectively Script in ACL – The Keys To Getting Started and Fully Automating Your Testing AuditNet and AuditSoftware.Net Collaboration Brought to you by AuditSoftware.net and AuditNet®, working together to provide  Practical audit software training  Resource links  Independent analysis  Tools to improve audit software usage Today focused on providing practical data analysis training Page 1
  2. 2. About Jim Kaplan, CIA, CFE  President and Founder of AuditNet®, the global resource for auditors (now available on Apple and Android devices)  Auditor, Web Site Guru,  Internet for Auditors Pioneer  Recipient of the IIA’s 2007 Bradford Cadmus Memorial Award.  Author of “The Auditor’s Guide to Internet Resources” 2nd Edition Page 2 About AuditNet® LLC • AuditNet®, the global resource for auditors, is available on the Web, iPad, iPhone and Android devices and features: • Over 2,000 Reusable Templates, Audit Programs, Questionnaires, and Control Matrices • Training without Travel Webinars focusing on fraud, audit software (ACL, IDEA, Excel), IT audit, and internal audit • Audit guides, manuals, and books on audit basics and using audit technology • LinkedIn Networking Groups • Monthly Newsletters with Expert Guest Columnists • Book Reviews • Surveys on timely topics for internal auditors Introductions Page 3
  3. 3. Webinar Housekeeping Page 4 This webinar and its material are the  property of Auditnet LLC Cash Recovery  Partners LLC. Unauthorized usage or  recording of this webinar or any of its  material is strictly forbidden. We are  recording the webinar and you will be  provided with a link to that recording as  detailed below. Downloading or otherwise  duplicating the webinar recording is  expressly prohibited. Webinar recording link will be sent via email  within 5‐7 business days. NASBA rules require us to ask polling  questions during the Webinar and CPE  certificates will be sent via email to those  who answer ALL the polling questions The CPE certificates and link to the recording  will be sent to the email address you  registered with in GTW. We are not  responsible for delivery problems due to  spam filters, attachment restrictions or other  controls in place for your email client. Submit questions via the chat box on your  screen and we will answer them either  during or at the conclusion. After the Webinar is over you will have an  opportunity to provide feedback. Please  complete the feedback questionnaire to help  us continuously improve our Webinars If GTW stops working you may need to close  and restart. You can always dial in and listen  and follow along with the handout. Disclaimers 5 The views expressed by the presenters do not necessarily represent the  views, positions, or opinions of AuditNet® or the presenters’ respective  organizations. These materials, and the oral presentation accompanying them,  are for educational purposes only and do not constitute accounting or legal  advice or create an accountant‐client relationship.  While AuditNet® makes every effort to ensure information is accurate and  complete, AuditNet® makes no representations, guarantees, or warranties as  to the accuracy or completeness of the information provided via this  presentation. AuditNet® specifically disclaims all liability for any claims or  damages that may result from the information contained in this presentation,  including any websites maintained by third parties and linked to the AuditNet®  website Any mention of commercial products is for information only; it does not imply  recommendation or endorsement by AuditNet®
  4. 4. Richard B. Lanza, CPA, CFE, CGMA • Over two decades of ACL and Excel software usage • Wrote the first practical ACL publication on how to use the product in 101 ways (101 ACL Applications) • Has written and spoken on the use of audit data analytics for over 20 years. • Received the Outstanding Achievement in Business Award by the Association of Certified Fraud Examiners for developing the publication Proactively Detecting Fraud Using Computer Audit Reports as a research project for the IIA • Recently was a contributing author of: • Global Technology Audit Guide (GTAG #13) Fraud in an Automated World – Institute of Internal Auditors. • Data Analytics – A Practical Approach - research whitepaper for the Information System Accountability Control Association. • Cost Recovery – Turning Your Accounts Payable Department into a Profit Center – Wiley and Sons. Please see full bio at www.richlanza.com Learning Objectives Understand the value of automating data work and how ACL scripts can be your link to continuous monitoring. See how to build an ACL script in two minutes (with no prior experience) and the various approaches to writing scripts. Walkthrough a variety of different built scripts (provided to attendees) to understand the range of ACL in pre-developed applications. Learn how to maximize the new ACL script editor (version 9.3 and forward) to make script writing that much easier. Understand how to create all types of ACL dialogs and menus for rolling out interactive scripts. Learn how to manage and move scripts across various ACL documents, as well as, making desktop icons to run entire ACL programs with one click on your desktop. This includes working with ACL folders within the ACL document and scripts. Walkthrough intermediate techniques including a Monthly Stratification script, using Loops and Groups, as well as, the difference between Sorting and Pre-Sorting data. See how to complete a key word search using a subroutine script. Learn and document best practices for script development to ensure knowledge transfer to others within the organization. Page 7
  5. 5. Making an ACL Script in Two Minutes Page 8 Value of ACL Scripting Useful for routine tasks  Can be for periodic audit steps  Also can assist in importing similar data • For example, OPEN FILE 1, EXTRACT RECORD, OPEN FILE 2, EXTRACT RECORD, etc. Build the quality in once  “Set it and forget it” Learn how ACL works behind the scenes  Value of learning ACL for DOS Page 9
  6. 6. Quick Process to Running Data 1. Know your audit objectives 2. Align reports to the objectives 3. Use past reports to model /refine reports 4. Set data requirements based on reports 5. Obtain, validate, and normalize data 6. Edit scripts for data needs 7. Run reports and document results Page 10 Two Top Methods to Script Add a new session to the ACL log file  Save work to a script Use the Script Recorder  Turn it on (Tools menu)  Turn it on again to save work Page 11
  7. 7. Making a Script In Two Minutes Open payables table Statistics on all values Stratify check amount value Extract invoices above average (AVERAGE1) Safety, Delete All, Pause, and Comments Page 12 Polling Question #1 What comes first – identifying data sources, requesting data, building scripts, or listing report ideas?  Getting data sources  Listing report ideas  Requesting data  Building scripts Page 13
  8. 8. Hardcoded and Introducing Dialogs Page 14 101 ACL Applications Over 100 reports including all scripts, audit objectives, comments to scripts and suggested audit steps to take with the results Page 15
  9. 9. 101 ACL Applications Sample Script Review GL #6 – Entries Not Equal to Zero GL #2 – Flattening Journal Entries VEN_INTR_101 - Weighted DPO Calculation Page 16 101 ACL Applications Approach of Scripts Rename file names to equal script tables Rename field names to equal script fields Adjust all variables in the script Page 17
  10. 10. VEN_INTR_PTS Payables Test Version Same functionality Can be universally applied Uses dialog boxes to:  Select a data  Select fields  Set an interest rate Page 18 Polling Question #2 What is put at the beginning of a script to have it overwrite existing tables?  Set Overwrite On  Set Overwrite OK  Set Safety Off  Set Safety On Page 19
  11. 11. Developing Each Dialog Box Page 20 Project Item Dropdown Most Versatile Project Item  Tables  Fields – Can set type  Variables  Scripts Page 21
  12. 12. Other Dialogs Dropdown Numbers and Characters Radio IF RADIO1=1 Checkbox IF PAYABLEREP=T DO SCRIPT ABC Text Entry Numbers and Characters Page 22 Script Editor Changes in One Picture Page 23
  13. 13. Setting Folders ACL folders can be established to manage script work. Script command to set folder: SET FOLDER /_CRP_SCRIPTS_AND_FILES/Report_Output_Final_Files Page 24 Polling Question #3 What is one feature not available in the script editors enhancements in ACL 9.3 & 10?  Word wrap  Line numbering  Spell check  Font style customizations Page 25
  14. 14. Monthly Stratification Script & Working With Variables / Defined Fields Page 26 Monthly Stratification Script Learning Objectives Building Complex Conditional Fields Ensuring Date Variables are Used Properly Using Variables in Dialog Boxes Using Variables in File Names Adjusting Variables in Field Names Export fields AS Another Field Name Maximizing the Stratify Command Using KEY and the Crosstab function Page 27
  15. 15. Polling Question #4 What word is used in the STRATIFY command to break at a key field?  BREAK  PARSE  KEY  PRIMARY KEY Page 28 Group and Else Page 29
  16. 16. Simple Yet Effective Group/Else Reduces Processing Time / Passes Through Table Once Allows Multiple IF Statements GROUP IF GROUP ELSE / ELSE IF / ELSE / END Page 30 Key Words Search and Vendor to Employee Name Search Page 31
  17. 17. The Main Statement Page 32 JOIN PKEY Blank_Field_ON FIELDS RECORD_NUMBER_ON Search_ON_Field_CONV SKEY Blank_Field_Through WITH RECORD_NUMBER_THROUGH Search_THROUGH_Field_CONV IF FIND(ALLTRIM(Search_ON_Field_CONV),I nput_Search_Through_EXT.Search_THRO UGH_Field_CONV) TO "SEARCH_FILE_1" OPEN MANY Script Best Practices Page 33
  18. 18. Script Best Practices Set Safety On / Off Set field/file variables up front in the script Code in a text editor (i.e., Edit Pad Pro) Comment throughout the code (you will forget what you did otherwise) Page 34 Script Best Practices PAUSE statements Delete All OK Delete temporary files at the end:  Delete sorted.fil OK  Delete format sorted OK Master script to DO SCRIPTS Page 35
  19. 19. Script Best Practices Number Your Scripts  A01, A02, etc. SORT vs. PRESORT Dialog Titles & Set Sizing of Dialog Boxes SET FOLDER to Include Tables in Folders of Choice Page 36 Polling Question #5 What function allows you to search THROUGH a certain field in ACL?  FIND ()  LOOK()  RIGHT()  MID() Page 37
  20. 20. Questions? Any Questions? Don’t be Shy! Page 38 In the Queue Excel Pivot Tables and Graphing for Auditors – June 25 Building Simple Continuous Monitoring in ACL – July 2
  21. 21. AuditSoftwareVideos.com Videos accessible for FREE subscriptions Repeat video and text instruction as much as you need Sample files, scripts, and macros in ACL™, Excel™, etc. available for purchase Bite-size video format (3 to 20 minutes) Page 40 >> Professionally produced videos by instructors with over 20 years experience in ACL™, Excel™ , and more Free Files for Today AuditSoftwareVideos.com June 7, 2012 – Introduction to Scripting June 19, 2012 – Intermediate Scripting October 9, 2012 – Advanced Scripting Page 41
  22. 22. Thank You! Jim Kaplan AuditNet LLC® 1-800-385-1625 Email:info@auditnet.org http://www.auditnet.org Richard B. Lanza, CPA, CFE, CGMA Cash Recovery Partners, LLC Phone: 973-729-3944 Cell: 201-650-4150 Fax: 973-270-2428 Email: rich@richlanza.com http://www.richlanza.com Page 42

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