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Whither benefits management, Wednesday 21st March 2015

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A presentation given by Gary Mainwaring to the APM Planning, Monitoring and Control SIG and guests at the University of Warwick, Coventry 2015.

Gary Mainwaring General Dynamics – Benefits Management is a Marathon not a sprint. The critical success factors are: Adapt, Support, Evolution, Elevate, Champion and Culture.

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Whither benefits management, Wednesday 21st March 2015

  1. 1. Whither Benefits Management? Gary Mainwaring 21st January 2015
  2. 2. What’s My Angle? 20150120- Whither Benefits Management (v1apm) 2
  3. 3. LL / LFE / L2S 20150120- Whither Benefits Management (v1apm) 3
  4. 4. No Time For… 20150120- Whither Benefits Management (v1apm) 4
  5. 5. Scope 20150120- Whither Benefits Management (v1apm) 5
  6. 6. Hands Up 20150120- Whither Benefits Management (v1apm) 6
  7. 7. 20150120- Whither Benefits Management (v1apm) 7 What I will try to get across is….
  8. 8. Key Takeaways 20150120- Whither Benefits Management (v1apm) 8
  9. 9. Planned Benefits Realised? 20150120- Whither Benefits Management (v1apm) 9 On time, within budget, ‘White elephant’ ‘Super project but financial disaster’ for John Laing plc Late, 3x over budget
  10. 10. New Benefits Realised? 20150120- Whither Benefits Management (v1apm) 10
  11. 11. GDUK Defence Solutions 20150120- Whither Benefits Management (v1apm) 11
  12. 12. Customer Stakeholders 20150120- Whither Benefits Management (v1apm) 12
  13. 13. OGC Recommendations… 20150120- Whither Benefits Management (v1apm) 13 A clear project plan that ….indicates the means of benefits realisation. The project management team has a clear view of the interdependencies between projects, the benefits, and the criteria against which success will be judged. The SRO has the ability, responsibility and authority to ensure that the…. business benefits are delivered. Effective systems for measuring and tracking the realisation of benefits in the business case. Have enough review points so that the project can be stopped, if changing circumstances mean that the business benefits are no longer achievable or no longer represent value for money.
  14. 14. Government ‘Push’ 20150120- Whither Benefits Management (v1apm) 14 SRO to ensure projected benefits are delivered Anticipated benefits not delivered within original time and cost expectations Use assurance to monitor and maximise benefits
  15. 15. Government ‘Push’ 20150120- Whither Benefits Management (v1apm) 15 “A critical innovation in the private sector has been the emergence of a portfolio management approach to major projects, that is, a central project authority takes the role of prioritising across a company’s projects on the basis of benefit to cost ratio, risk and deliverability. This exercise is repeated frequently……”
  16. 16. Government ‘Push’ 20150120- Whither Benefits Management (v1apm) 16 The business case for the line estimates that Crossrail will produce £1.97 of benefit for every £1 of cost, through reduced journey times, reduced crowding on public transport and quicker interchanges between services.
  17. 17. Lesson from History 20150120- Whither Benefits Management (v1apm) 17
  18. 18. Delivering Capability 20150120- Whither Benefits Management (v1apm) 18
  19. 19. Requirements 20150120- Whither Benefits Management (v1apm) 19 Programme Vision Benefits Realisation
  20. 20. Deliver to Plan - OTAD 20150120- Whither Benefits Management (v1apm) 20
  21. 21. Bowman TCS 20150120- Whither Benefits Management (v1apm) 21 Delivered to agreed requirements but not necessarily what the end user needed….
  22. 22. Customer Collaboration 20150120- Whither Benefits Management (v1apm) 22
  23. 23. Customer Collaboration 20150120- Whither Benefits Management (v1apm) 23
  24. 24. Sharing Knowledge 20150120- Whither Benefits Management (v1apm) 24
  25. 25. In Theory…… 20150120- Whither Benefits Management (v1apm) 25
  26. 26. In Theory…… 20150120- Whither Benefits Management (v1apm) 26
  27. 27. Benefits Management Process 20150120- Whither Benefits Management (v1apm) 27
  28. 28. Benefits Management Artefacts 20150120- Whither Benefits Management (v1apm) 28 • Proposal (High Level Benefits) • Stakeholder Management Plan (updated to include expected benefits) • Benefits Management & Realisation Plan (section in PMP) • Benefits Tracking (RAG status in Project Review Pack and LCM Governance Packs) • Benefits Dependency Mapping (diagram) • Benefits Realisation Register (reports, knowledge database)
  29. 29. Benefits Dependency Map 20150120- Whither Benefits Management (v1apm) 29 Objective Benefit Weighting
  30. 30. Benefits Dependency Map 20150120- Whither Benefits Management (v1apm) 30 Cassandra / Cranfield
  31. 31. Benefits Dependency Map 20150120- Whither Benefits Management (v1apm) 31 Bradley
  32. 32. Benefits Dependency Map 20150120- Whither Benefits Management (v1apm) 32 COTS Based Solution Shorter Delivery Timescales Improved Through Life Support Reduced Spares Holding Reduced Running Costs Improved Frontline Support
  33. 33. Benefits Dependency Map 20150120- Whither Benefits Management (v1apm) 33
  34. 34. Benefits Management Model 20150120- Whither Benefits Management (v1apm) 34
  35. 35. Vision Statement 20150120- Whither Benefits Management (v1apm) 35 Improved Situational Awareness Standard Messaging Tactical Network Gateway Interoperability with Coalition Forces Enhanced Information Footprint Improved Information Superiority GFI – Recognised Messaging Standards PROJECT OUTCOMES ENABLERS CAPABILITIES BENEFITS
  36. 36. Before BM Was Discovered.. 20150120- Whither Benefits Management (v1apm) 36
  37. 37. Who’s The Champion Now? 20150120- Whither Benefits Management (v1apm) 37 PMO Manager Project Manager Project Sponsor Bus Dev Manager Lead Engineer
  38. 38. The Challenge 20150120- Whither Benefits Management (v1apm) 38
  39. 39. The Challenge 20150120- Whither Benefits Management (v1apm) 39
  40. 40. Reminder - Key Takeaways 20150120- Whither Benefits Management (v1apm) 40
  41. 41. Thanks – Questions? 20150120- Whither Benefits Management (v1apm) 41

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