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APM Competence Framework
2nd edition
Introduction to the
benefits of the new
framework for PMOs
15 October 2015
Eileen Rod...
Your hosts for today . . .
Simon GeorgeEileen Roden
Purpose of the webinar
 Introduce the 2nd
edition of the APM
Competence
Framework
 Explain how it can
be used by PMOs
an...
Agenda
• Structure of the Competence
Framework1
• PMO Role Profiles2
• Types of PMO3
• How can you and your PMO use
the Co...
Structure of the APM
Competence Framework1
The 27 competences
Competence and ratings scale overview
Available to download for free at apm.org.uk/competence-framework
PMO Role Profiles2
PMO Role Profiles
PMO Administrator
PMO Officer/
Specialist
PMO Manager Portfolio Analyst
Structure of a Role Profile
Key
Responsibility
Competence
• How that
competence is
applied
Competence
• How that
competenc...
Section of the Portfolio Analyst Profile
• 1: Promoting the wider public good in all actions, acting in a
morally, legally...
Types of PMO3
The ‘P’ in PMO
‘P’
Project
Programme
Portfolio
PMOs
One Project
Multiple
Projects
One
Programme
Multiple
Programmes
and Projects
Project
Office
Programme
Office
Portfoli...
PMOs
One Project
Multiple
Projects
One
Programme
Multiple
Programmes
and Projects
Project
Office 
Programme
Office
Portfo...
PMOs
One Project
Multiple
Projects
One
Programme
Multiple
Programmes
and Projects
Project
Office  
Programme
Office 
Po...
PMOs
One Project
Multiple
Projects
One
Programme
Multiple
Programmes
and Projects
Project
Office  
Programme
Office  
...
PMOs
One Project
Multiple
Projects
One
Programme
Multiple
Programmes
and Projects
Project
Office  
Programme
Office   ...
Roles within the PMO
Project
Office
Programme
Office
Portfolio
Office
Roles within the PMO
Project
Office
Programme
Office
Portfolio
Office
PMO Administrator PMO Manager
Roles within the PMO
Project
Office
Programme
Office
Portfolio
Office
PMO Administrator PMO Manager
PMO Administrator PMO ...
Roles within the PMO
Project
Office
Programme
Office
Portfolio
Office
PMO Administrator PMO Manager
PMO Administrator PMO ...
How can you and your
PMO use the APM
Competence Framework?
4
Self Assessment
APM Competence
Framework
Self
Assessment
Identify
areas for
development
APM Competence
Framework with
Role...
PMO Design
APM Competence
Framework
Determine
roles
Define
competence
for each role
APM Competence
Framework with
Role Pro...
PMO – Real Life Example
Want to find out more?
Visit the
APM
website
Read the
FAQ section
Contact the
APM
Contact the
PMOSIG
Questions
Questions
Thank you to everybody who took the time to type in
a question. Where possible we have consolidated
questions an...
1 - Generic questions on the APM
Competence Framework
• The 29 RPP competences are aligned to the original
APM Competence ...
1 - Generic questions on the APM
Competence Framework
• The 29 RPP competences are aligned to the original
APM Competence ...
2 - Specific questions on how the PMO
roles profiles can be used
• The APM have created 14 role profiles which are all bas...
2 - Specific questions on how the PMO
roles profiles can be used
• Organisations will continue to create job titles and de...
It’s not too late to sign up . . .
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PMO Competence Framework Webinar with Q&A's

Webinar by Eileen Roden and Simon George of the APM PMO SIG

Do you know the competences required to be successful in your current and future PMO roles?

The new APM Competence Framework helps organisations and individuals to develop career paths and development plans for those working within projects, programmes and portfolios.

The recently revised and updated framework now contains role profiles for four key PMO roles. This webinar introduces you to some elements of these role profiles and look at how, as part of the APM Competence Framework, they can help you and your organisation in various types of PMO.

More information on the APM PMO SIG - https://www.apm.org.uk/group/apm-pmo-specific-interest-group

PMO Competence Framework Webinar with Q&A's

  1. 1. APM Competence Framework 2nd edition Introduction to the benefits of the new framework for PMOs 15 October 2015 Eileen Roden and Simon George
  2. 2. Your hosts for today . . . Simon GeorgeEileen Roden
  3. 3. Purpose of the webinar  Introduce the 2nd edition of the APM Competence Framework  Explain how it can be used by PMOs and PMO professionals
  4. 4. Agenda • Structure of the Competence Framework1 • PMO Role Profiles2 • Types of PMO3 • How can you and your PMO use the Competence Framework?4
  5. 5. Structure of the APM Competence Framework1
  6. 6. The 27 competences
  7. 7. Competence and ratings scale overview Available to download for free at apm.org.uk/competence-framework
  8. 8. PMO Role Profiles2
  9. 9. PMO Role Profiles PMO Administrator PMO Officer/ Specialist PMO Manager Portfolio Analyst
  10. 10. Structure of a Role Profile Key Responsibility Competence • How that competence is applied Competence • How that competence is applied Key Responsibility Competence • How that competence is applied Competence • How that competence is applied Key Responsibility Competence • How that competence is applied Competence • How that competence is applied
  11. 11. Section of the Portfolio Analyst Profile • 1: Promoting the wider public good in all actions, acting in a morally, legally and socially appropriate manner in dealings with stakeholders and members of portfolio teams and the organisation • 3: Identifying, addressing and resolving differences between individuals and/or interest groups • 12: Identifying and monitoring portfolio risks (threats and opportunities), planning and implementing responses to them and responding to other issues that affect portfolios • 14: Consolidating and documenting the fundamental components of portfolios (scope, schedule, resource requirements, budgets, risks, opportunities and issues, and quality requirements) 16: Planning and controlling finances of portfolios as a means of driving performance and as part of the organisation’s overall financial management A Portfolio Management Office Analyst is likely to be responsible for applying the following independently in situations of limited complexity:
  12. 12. Types of PMO3
  13. 13. The ‘P’ in PMO ‘P’ Project Programme Portfolio
  14. 14. PMOs One Project Multiple Projects One Programme Multiple Programmes and Projects Project Office Programme Office Portfolio Office
  15. 15. PMOs One Project Multiple Projects One Programme Multiple Programmes and Projects Project Office  Programme Office Portfolio Office
  16. 16. PMOs One Project Multiple Projects One Programme Multiple Programmes and Projects Project Office   Programme Office  Portfolio Office
  17. 17. PMOs One Project Multiple Projects One Programme Multiple Programmes and Projects Project Office   Programme Office   Portfolio Office
  18. 18. PMOs One Project Multiple Projects One Programme Multiple Programmes and Projects Project Office   Programme Office    Portfolio Office 
  19. 19. Roles within the PMO Project Office Programme Office Portfolio Office
  20. 20. Roles within the PMO Project Office Programme Office Portfolio Office PMO Administrator PMO Manager
  21. 21. Roles within the PMO Project Office Programme Office Portfolio Office PMO Administrator PMO Manager PMO Administrator PMO Officer/ Specialist PMO Manager
  22. 22. Roles within the PMO Project Office Programme Office Portfolio Office PMO Administrator PMO Manager PMO Administrator PMO Officer/ Specialist PMO Manager PMO Administrator PMO Officer/ Specialist PMO Manager PMO Portfolio Analyst
  23. 23. How can you and your PMO use the APM Competence Framework? 4
  24. 24. Self Assessment APM Competence Framework Self Assessment Identify areas for development APM Competence Framework with Role Profiles Self Assessment Gap analysis with desired role Identify areas for development
  25. 25. PMO Design APM Competence Framework Determine roles Define competence for each role APM Competence Framework with Role Profiles Determine roles Tailor role profiles (if required)
  26. 26. PMO – Real Life Example
  27. 27. Want to find out more? Visit the APM website Read the FAQ section Contact the APM Contact the PMOSIG
  28. 28. Questions
  29. 29. Questions Thank you to everybody who took the time to type in a question. Where possible we have consolidated questions and addressed them as follows: 1. Generic questions on the APM Competence Framework – answered on the following slides 2. Specific questions on how the PMO role profiles can be used – answered on the following slides 3. Generic PMO questions – these have been posted in the APM PMOSIG LinkedIn group.
  30. 30. 1 - Generic questions on the APM Competence Framework • The 29 RPP competences are aligned to the original APM Competence Framework. In due course, they will be updated in line with the 2nd edition. How do the 27 PMO competences align with the 29 RPP competences? • Any experience within the previous five years (in your current or previous organisation) should be recorded on your self assessment. Details of the experience can be included in the evidence column. Can self-assessment include experience from previous roles? (cont/ . . .)
  31. 31. 1 - Generic questions on the APM Competence Framework • The 29 RPP competences are aligned to the original APM Competence Framework. In due course, they will be updated in line with the 2nd edition. How do the 27 PMO competences align with the 29 RPP competences? • Any experience within the previous five years (in your current or previous organisation) should be recorded on your self assessment. Details of the experience can be included in the evidence column. Can self-assessment include experience from previous roles?
  32. 32. 2 - Specific questions on how the PMO roles profiles can be used • The APM have created 14 role profiles which are all based on the same 27 competences: • 4 Project Management roles • 3 Programme Management roles • 3 Portfolio Management roles • 4 PMO roles What other role profiles are there? • Yes. Each service will be underpinned by one or more of the competences. A tailored role profile can be produced where competences for all the services are included but some of the competences are optional. Can the role profiles be applied when the PMO provides different services to different teams? (cont/ . . .)
  33. 33. 2 - Specific questions on how the PMO roles profiles can be used • Organisations will continue to create job titles and descriptions to suit their particular requirements. The APM (and P3O) have tried to standardise the naming conventions and hopefully these will become more commonplace. Given the confusion of what PMO stands for and the various roles, are there plans to simplify this? • The structure is currently supporting a community of 1100 (PPM and operational areas). The structure (with more people in it) will eventually be rolled out to support a community of 30,000. What is the size of the community supported by the structure Simon discussed? • These two roles are the same. How does the APM PMO Analyst relate to P3O® PMO Analyst (cont/ . . .)
  34. 34. It’s not too late to sign up . . .

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