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It Ain’t What You do, it’s the way that you do it

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It Ain’t What You do, it’s the way that you do it - 16th January 2018 - Marion Thomas - Reading

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It Ain’t What You do, it’s the way that you do it

  1. 1. EPM Extraordinary Project Management 5 Ts of Extraordinary Project Management It ain’t what you do….. it’s the way that you do it © Gold Heron Ltd 2018 Marion Thomas
  2. 2. EPM Does it bother you that…..? @ Gold Heron Ltd 2017 2 Ø Prince 2 exam taken every 4 minutes Ø Over 1.2 million Prince 2 certificates have been issued* Ø If laid end to end they stretch 272km, and Ø Cover 5,346 Olympic swimming pools Ø Agile is growing at 16,000 exams sat* AND YET……… Ø We continue to see horrendous stats on project failure Ø We continue to come across project people who couldn’t manage their way out of a paper bag Ø Common sense seems very un-common * KnowledgeTrain.co.uk © Gold Heron Ltd 2018
  3. 3. EPM Are methodologies obsolete? Ø Pragmatic Prince Ø Methodologies provide project discipline Ø Ignore them at your peril BUT…. Ø Being a slave to a methodology will not guarantee success @ Gold Heron Ltd 2017 3© Gold Heron Ltd 2018
  4. 4. EPM How do I know?.....I’m a project person Ø ICI / Zeneca – business transformation / supply chain / SAP Ø FTSE companies, Public Sector Ø Contracting since 1996 - 97% utilisation @ Gold Heron Ltd 2017 4© Gold Heron Ltd 2018
  5. 5. EPM Who am I? Ø Messy Mum Ø Bassoonist in 2 orchestras Ø Co-Active Coach Ø Leadership graduate Ø Learning (especially in nice places) Ø Mary Poppins, eccentric, fly-in, make a difference, depart, leave a legacy Ø Get into overwhelm once in a while @ Gold Heron Ltd 2017 5© Gold Heron Ltd 2018
  6. 6. EPM The 5Ts of Extraordinary Project Management @ Gold Heron Ltd 2017 66 Target Time Mastery Tribe Terrain Taking Care Of Yourself (TCOY) Framework to help us think about things differently © Gold Heron Ltd 2018
  7. 7. EPM It ain’t what you do, it’s the way that you do it…… What Project scope Project plan Project team Time management Stress management How we do it at EPM Target Terrain Tribe Time Mastery Taking Care Of Yourself @ Gold Heron Ltd 2017© Gold Heron Ltd 2018
  8. 8. EPM The 5Ts of Extraordinary Project Management 8© Gold Heron Ltd 2018
  9. 9. EPM Target – the ‘Why’ as well as the ‘What’ Ø Creating certainty Ø Building confidence Ø Enabling our team to move forward Ø Underpins all decisions 99 Target © Gold Heron Ltd 2018
  10. 10. EPM “In business it doesn’t matter what you do it matters why you do it.” Simon Sinek The ‘Big Why’ 10 https://www.youtube.com/watch?v=u4ZoJKF_VuA Target © Gold Heron Ltd 2018
  11. 11. EPM Terrain – the detail of the journey not just the plan Ø Where are we going? Ø How are we going to get there? Ø Who is coming with us? Ø What obstacles will we face? Ø How do we cope with changes? 1111 Terrain https://www.youtube.com/watch?v=16hxCB1Dvd4 © Gold Heron Ltd 2018
  12. 12. EPM What could happen along the way…. where are the gremlins? Ø Pandemic Ø Pirates Ø Volcanoes Ø Snowed in for a fortnight 1212 Terrain Would you have put all of these on a risk register?? Which one materialised??? © Gold Heron Ltd 2018
  13. 13. EPM Who is in your Tribe? There’s a Tribe of people just waiting for you to connect them with each other and lead them where they want to go……..Seth Godin Ø Choose carefully Ø Avoid ‘yes men’ Ø Appreciate challenge Ø Pursue variety Ø Focus on strengths 1313 Tribe https://www.youtube.com/watch?v=fW8amMCVAJQ © Gold Heron Ltd 2018
  14. 14. EPM The emperor may have no clothes…. be courageous and wise Ø Empower your team Ø Welcome mistakes Ø Learn Ø Put things on the table Ø Keep asking questions Ø Listen 1414 Tribe © Gold Heron Ltd 2018
  15. 15. EPM Who is in your Tribe? 15 Remember: No one on your team goes to work to do a bad job. Ø Who do you need / have to have in your Tribe? Ø Who are your allies? Ø How do you build connections with people? Which of your Tribe are: Ø Advocates Ø Allies Ø Associates Ø Adversaries Ø Abdicators © Gold Heron Ltd 2018
  16. 16. EPM Let’s try it out - think about the disposition of your Tribe members @ Gold Heron Ltd 2017 16
  17. 17. EPM What’s the disposition of your Tribe members? 17 Name Advocate Ally Associate Adversary Abdicator 1 2 3 4 5 6 7 8 9 10 • Who are your Tribe members? • What is their disposition? • Who might sit in more than one box e.g. moving between Ally/Adversary? • Which do you accept and monitor? • Where do need to take action to change their disposition? © Gold Heron Ltd 2018
  18. 18. EPM Ø Being busy shows you are good at your job. Ø The amount of time you spend on something in itself defines how important that thing is. Ø Time management tools are the answer - it’s just you who struggles with them. Ø Multi-tasking is real. Ø Multi-tasking is a good thing. Ø The more time you spend on something the better the output or outcome is. Ø ‘To Do’ lists are to be completed Ø I have to answer or file every email Ø I get recognition for juggling lots of things. Ø I am amazing because I always say ‘Yes’ to everything I am asked to do. Ø Working long hours means that you are really good at work Lets bust some Time myths 18 You cannot manage Time, you can only manage your use of it. Mclachlan & Meager, Time Mastery Time Mastery © Gold Heron Ltd 2018
  19. 19. EPM Time Mastery – more than managing a To Do list 19 Ø Time Management tools help you consciously work out your priorities Efficiency Ø Time Mastery allows you to become unconsciously competent in using the time available to your best effect Effectiveness Ø People spend their time resource on what they think is important Ø Time Mastery requires you to become clear about what is important to you in the context of your Target, Tribe and Terrain. Time Mastery https://www.ted.com/talks/tim_urban_inside_the_mind_of_a_master_procrastinator © Gold Heron Ltd 2018
  20. 20. EPM Taking Care of Yourself (TCOY) – far more than just stress management Ø Decision making Ø Boundaries Ø Expectation management Ø Stakeholders Ø Supporters Ø De-stress Ø Relaxation Ø Your career 2020 TCOY © Gold Heron Ltd 2018
  21. 21. EPM Let’s try it out – What does our support network look like? 21© Gold Heron Ltd 2018
  22. 22. EPM Support network Ø Think about who you support and who supports you and write their names in the circles Ø Draw an arrow using the thickness of the line to represent how much support they each person gives you Ø Draw an arrow using the thickness of the line to represent how much support each person needs from you Ø Is you support network in overall balance Ø Do you have enough support from the right people Ø What actions (if any) do you need to take in order to balance your support network 22© Gold Heron Ltd 2018
  23. 23. EPM Support network template 23 • Is you support network in overall balance? • Do you have enough support from the right people? • What actions (if any) do you need to take in order to balance your support network? © Gold Heron Ltd 2018
  24. 24. EPM Remember that none of the 5Ts sit in isolation 24 Framework to help us think about things differently © Gold Heron Ltd 2018
  25. 25. EPM The ‘Big Why’ Ø “In business it doesn’t matter what you do it matters why you do it.” Simon Sinek Ø At EPM we believe this matters as much for you personally as it does in business Ø Find out more about our courses and programmes at www.extraordinarypm.com 25© Gold Heron Ltd 2018
  26. 26. EPM Our ethos 26 Ø We just want people who work on projects to be fulfilled and successful and make a great difference in this world Ø Please go and be one of these and help make this happen ØBe kind, see the good, lead, and inspire ØPass it on. Marion Thomas & Sarah Walton Directors www.ExtraordinaryPM.com © Gold Heron Ltd 2018

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