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The Kings Theatre Trust:
A hands-on approach to
programme management
KINGS THEATRE, SOUTHSEA
Frank Matcham 1907
Courtesy: V&A
TIMELINE 1907 - 2001
1910s 1940s 1960s 1990s
Variety +Concerts Flying HCC
Added Matinees Purchase
Opening +Films Halcyon Y...
2001
2001 THE KINGS THEATRE TRUST LTD
 Company Limited by Guarantee
 Registered Charity
 Appointment of an Operator
Chairman...
2001 BENEFITS MAP
Remain
open
Build a
future
PCC
support
Audience
support
Performers’
support
Fundraising
Plan
Media
Plan
2001 - 2003 PROJECTS
 H&S work for theatre licence
 Dressing room refurbishment
 Redecoration of foyer & main bars
 Ne...
2001 - 2003 RISKS & REWARDS
2003
2003 TRUST BECOMES OPERATOR
 Failure of the Operating company left no other
option but for the Trust to run the venue
Cha...
2003 BENEFITS MAP
Remain
open
Build a
future
PCC
support
Audience
support
Performers’
support
Business
Plan
Media
Plan
EXPERTISE – IN-HOUSE
 Trust includes standard professions found on
many boards
 Finance
 Legal
 Building
 Trust also ...
EXPERTISE – BOUGHT IN
 Surveyor
 Architect
 Structural engineer
 Fundraiser
 Heritage trades
 Professional building ...
COMMITTEES
Over the years various sub groups formed and
dissolved, to meet the changing needs.
 Fundraising
 Building
 ...
STAKEHOLDERS
 Customers
 PCC (owner, revenue funding & cap grants)
 Taxpayers
 Staff (Front of House, Rear of House, A...
GOODS OR SERVICES ?
(Palmer, 2011)
Theatre
BALANCING THE PROJECT PROGRAMME
 Business as usual
 Projects (and general maintenance)
 Stakeholders
 H&S, DDA, Grade ...
PLANNING THE PROGRAMME
2004 – 2007 PROGRESS
 Works undertaken with PCC H&S grant
 Successful operations generate profits
 PCC Capital Grant
 ...
AUDITORIUM PLANNING
STUDENT PROJECTS
Marble-effect pillars (Glen Filer,
University of Portsmouth MSc project)
Wood-graining (Gillian Stevenson...
VOLUNTEER PROJECTS
NATS Community Project.
Decorating an entrance
Old Stagers A regular team of
volunteers who strip wallp...
CENTENARY PROJECT 2007
May 2006 Full inspection by all trades to enable
scope definition and reduce unknowns
CENTENARY PROJECT 2007
Planning A meeting with all
the project contractors held in
the Irving Room (Note the
plaster remov...
CENTENARY PROJECT 2007
Volunteers start on Sunday
following a performance on
Saturday night. Covering
everything, removing...
CENTENARY PROJECT 2007
The Trust Office becomes the Site Office too. The hired-in Site Manager works from
here during the ...
CENTENARY PROJECT 2007
Scaffolders start building the birdcage
CENTENARY PROJECT 2007 View from the stage
CENTENARY PROJECT 2007
A working top-level
platform complete
with access shaft
and winch, to lower
the chandeliers, and
ra...
CENTENARY PROJECT 2007
Kings Housekeepers clean the plasterwork
About 40 years of dust
CENTENARY PROJECT 2007
Colour-matching the gold leaf Securing the heavy ornaments
CENTENARY PROJECT 2007
Cleaning the oil paintings
Plaster Repairs
CENTENARY PROJECT 2007
Electricians install
trunking and cable
CENTENARY PROJECT 2007
Meanwhile – on the stage:
The show goes on. A season of
studio productions keeps the
venue open for...
CENTENARY PROJECT 2007
Directors and volunteers repair & clean the
drapery
CENTENARY PROJECT 2007
Directors and volunteers repair & clean the
chandeliers in Dressing Room 12
CENTENARY PROJECT 2007
Courtesy: The News
A glass of champagne to celebrate the
completion of the main project work.
On-ti...
CENTENARY PROJECT 2007
Courtesy: The News
TOWER PROJECT 2008
Good-bye to the
rotten, leaking
cupola
TOWER PROJECT 2008
Hello GRP
replacement
‘Aurora’ & cupola
Yacht technology provides the answer
TOWER PROJECT 2008
GRP replicas of the long-
removed ‘lions’ arrive in
the back of a truck.
Replica ‘original’
windows mad...
POLITICAL & ECONOMIC CLIMATE
 Politics
 All local politicians claim to have ‘saved’ the Kings
 Any issue with another v...
MULTI-PURPOSE SPACE
A theatre is not just for performing shows . . .
 Stage2 Studio Theatre
 Dress Circle Promenade Art ...
EDUCATION & COMMUNITY
 Trident Training Scheme
 University Placements
 Apprenticeships (Technical, admin etc)
 Kings Y...
VISION 2023
To become a regional and national centre of
excellence for theatre and the performing arts.
VISION 2023
VISION 2023
THE FUTURE
 Audience expectations (ever increasing)
 Cinema facilities are modern
 Chichester and New Theatre Royal upg...
SUPPORTING THE KINGS
 Bucket Collections
 Regular Donors
 Corporate Packages
 Legacies
 Seat sponsorship
 www.kingsp...
The Kings Theatre Trust:
A hands-on approach to
programme management
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Apm event at Kings Theatre, Southsea - a hands on approach to programme management

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APM Wessex members were guests of The Kings Theatre Trust, Southsea enjoying a fascinating evening during which this presentation of the programme and project management undertaken since 2001 was explained.

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Apm event at Kings Theatre, Southsea - a hands on approach to programme management

  1. 1. The Kings Theatre Trust: A hands-on approach to programme management
  2. 2. KINGS THEATRE, SOUTHSEA Frank Matcham 1907 Courtesy: V&A
  3. 3. TIMELINE 1907 - 2001 1910s 1940s 1960s 1990s Variety +Concerts Flying HCC Added Matinees Purchase Opening +Films Halcyon Years Decline PCC 1907 1920s 1950s 1970s 2001
  4. 4. 2001
  5. 5. 2001 THE KINGS THEATRE TRUST LTD  Company Limited by Guarantee  Registered Charity  Appointment of an Operator Chairman Finance Building Technical PCC reps General Directors Co Sec Members Operator Staff
  6. 6. 2001 BENEFITS MAP Remain open Build a future PCC support Audience support Performers’ support Fundraising Plan Media Plan
  7. 7. 2001 - 2003 PROJECTS  H&S work for theatre licence  Dressing room refurbishment  Redecoration of foyer & main bars  New heating system  Motorised safety curtain  Replacement of some “lighting dimmers”
  8. 8. 2001 - 2003 RISKS & REWARDS
  9. 9. 2003
  10. 10. 2003 TRUST BECOMES OPERATOR  Failure of the Operating company left no other option but for the Trust to run the venue Chairman Finance Building Technical PCC reps General Directors Co Sec CEO & staff Members
  11. 11. 2003 BENEFITS MAP Remain open Build a future PCC support Audience support Performers’ support Business Plan Media Plan
  12. 12. EXPERTISE – IN-HOUSE  Trust includes standard professions found on many boards  Finance  Legal  Building  Trust also includes those with theatre experience  stage technical  performers from local top amateur groups.
  13. 13. EXPERTISE – BOUGHT IN  Surveyor  Architect  Structural engineer  Fundraiser  Heritage trades  Professional building trades  CDM Co-ordinator  Site Manager
  14. 14. COMMITTEES Over the years various sub groups formed and dissolved, to meet the changing needs.  Fundraising  Building  Centenary  Finance  Technical
  15. 15. STAKEHOLDERS  Customers  PCC (owner, revenue funding & cap grants)  Taxpayers  Staff (Front of House, Rear of House, Admin)  Volunteers  Donors
  16. 16. GOODS OR SERVICES ? (Palmer, 2011) Theatre
  17. 17. BALANCING THE PROJECT PROGRAMME  Business as usual  Projects (and general maintenance)  Stakeholders  H&S, DDA, Grade II* listing  Audience expectations  Risk management  Closure periods
  18. 18. PLANNING THE PROGRAMME
  19. 19. 2004 – 2007 PROGRESS  Works undertaken with PCC H&S grant  Successful operations generate profits  PCC Capital Grant  Small projects completed  Flagship “Centenary Project 2007”
  20. 20. AUDITORIUM PLANNING
  21. 21. STUDENT PROJECTS Marble-effect pillars (Glen Filer, University of Portsmouth MSc project) Wood-graining (Gillian Stevenson) on completion of UofP course Dress Circle Box restoration (Kelly Hickman, University of Portsmouth MSc project)
  22. 22. VOLUNTEER PROJECTS NATS Community Project. Decorating an entrance Old Stagers A regular team of volunteers who strip wallpaper and paint from the heritage tiles
  23. 23. CENTENARY PROJECT 2007 May 2006 Full inspection by all trades to enable scope definition and reduce unknowns
  24. 24. CENTENARY PROJECT 2007 Planning A meeting with all the project contractors held in the Irving Room (Note the plaster removed to allow walls to dry out).
  25. 25. CENTENARY PROJECT 2007 Volunteers start on Sunday following a performance on Saturday night. Covering everything, removing equipment and making tea.
  26. 26. CENTENARY PROJECT 2007 The Trust Office becomes the Site Office too. The hired-in Site Manager works from here during the 15-week project.
  27. 27. CENTENARY PROJECT 2007 Scaffolders start building the birdcage
  28. 28. CENTENARY PROJECT 2007 View from the stage
  29. 29. CENTENARY PROJECT 2007 A working top-level platform complete with access shaft and winch, to lower the chandeliers, and raise the materials and equipment.
  30. 30. CENTENARY PROJECT 2007 Kings Housekeepers clean the plasterwork About 40 years of dust
  31. 31. CENTENARY PROJECT 2007 Colour-matching the gold leaf Securing the heavy ornaments
  32. 32. CENTENARY PROJECT 2007 Cleaning the oil paintings Plaster Repairs
  33. 33. CENTENARY PROJECT 2007 Electricians install trunking and cable
  34. 34. CENTENARY PROJECT 2007 Meanwhile – on the stage: The show goes on. A season of studio productions keeps the venue open for business.
  35. 35. CENTENARY PROJECT 2007 Directors and volunteers repair & clean the drapery
  36. 36. CENTENARY PROJECT 2007 Directors and volunteers repair & clean the chandeliers in Dressing Room 12
  37. 37. CENTENARY PROJECT 2007 Courtesy: The News A glass of champagne to celebrate the completion of the main project work. On-time, on-budget, and to a high standard.
  38. 38. CENTENARY PROJECT 2007 Courtesy: The News
  39. 39. TOWER PROJECT 2008 Good-bye to the rotten, leaking cupola
  40. 40. TOWER PROJECT 2008 Hello GRP replacement ‘Aurora’ & cupola Yacht technology provides the answer
  41. 41. TOWER PROJECT 2008 GRP replicas of the long- removed ‘lions’ arrive in the back of a truck. Replica ‘original’ windows made from Accoya, for the Irving Room
  42. 42. POLITICAL & ECONOMIC CLIMATE  Politics  All local politicians claim to have ‘saved’ the Kings  Any issue with another venue has an impact  Children’s and Old People’s services rank above art  Economy  Patrons buy tickets nearer the time  Producers are not touring shows in uncertain climate  Grant funding (PCC, local & national Trusts)  Low interest rates reduce Charity Trust grants available  Heritage Lottery Fund  Portsmouth plc (partners in city regeneration)
  43. 43. MULTI-PURPOSE SPACE A theatre is not just for performing shows . . .  Stage2 Studio Theatre  Dress Circle Promenade Art Gallery  Art Installations  Artist In Residence  No 28 event space for hire  Window Displays
  44. 44. EDUCATION & COMMUNITY  Trident Training Scheme  University Placements  Apprenticeships (Technical, admin etc)  Kings Youth Theatre  Heritage Open Days (Every September)  Kings Open Day (Every January)  Albert Road Traders Association  World-wide partnerships  Training course venue (Theatre & general)
  45. 45. VISION 2023 To become a regional and national centre of excellence for theatre and the performing arts.
  46. 46. VISION 2023
  47. 47. VISION 2023
  48. 48. THE FUTURE  Audience expectations (ever increasing)  Cinema facilities are modern  Chichester and New Theatre Royal upgrading  Finances (always very tight)  Projects (many more to do)  Heritage Lottery Fund  Fundraising
  49. 49. SUPPORTING THE KINGS  Bucket Collections  Regular Donors  Corporate Packages  Legacies  Seat sponsorship  www.kingsportsmouth.co.uk
  50. 50. The Kings Theatre Trust: A hands-on approach to programme management

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