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Designing Effective Legal Presentations in PowerPoint Ronald G. Friesen The Continuing Legal Education Society of BC

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Why PowerPoint? http://www.flickr.com/photos/ballyooo/2321505686/ Your artistic statement http://www.flickr.com/photos/11375837@N05/2208498758/ We all learn differently

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Why PowerPoint? To support CLEBC LiveWebcasts

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Why PowerPoint? PowerPoint can make things Move

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Who’s your learner? (Survey) <ul><li>How many of you - </li></ul><ul><ul><li>Have used PowerPoint previously? </li></ul></ul><ul><ul><ul><li>How many times? </li></ul></ul></ul><ul><ul><li>Can save a file in Word or Word Perfect? </li></ul></ul><ul><ul><li>Can drag and drop text? </li></ul></ul><ul><ul><li>Can cut and paste text? </li></ul></ul><ul><ul><li>Can change the font type and font size? </li></ul></ul>

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Tell me and I will forget ! Show me and I will remember! Involve me and I will understand! Who’s the learner? - Confucius says...

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Objectives prepare a presentation with text and graphics http://www.flickr.com/photos/tobiastoft/3209409590/ learn effective delivery

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The medium is not the message Formal Light hearted Effective delivery

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http://www.flickr.com/photos/kjarrett/455157415/ Effective delivery I’ve got my PPT speaking notes Work with PowerPoint: Emphasize points with voice, head, arms, body, fingers

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Plan <ul><li>Create 9 key slides </li></ul><ul><li>Spice it up </li></ul><ul><li>End (7 pm) </li></ul>

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Create 9 Key Slides <ul><li>Introduction </li></ul><ul><ul><li>Title (slide 1) </li></ul></ul><ul><ul><li>Audience: Who is the learner (slide 2) </li></ul></ul><ul><ul><li>Objectives (slide 3) </li></ul></ul><ul><ul><li>Create interest (slide 4) </li></ul></ul><ul><ul><li>Plan (slide 5) </li></ul></ul><ul><li>Body </li></ul><ul><ul><li>Topic 1 (slide 6) </li></ul></ul><ul><ul><li>Topic 2 (slide 7) </li></ul></ul><ul><ul><li>Topic 3 (slide 8) </li></ul></ul><ul><li>Closing (slide 9) </li></ul>

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Exciting/Interesting Title Your Name Your Firm Name of CLE Course Date of CLE Course The Continuing Legal Education Society of BC Title Slide (slide 1)

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Audience (Slide 2) Example - commercial negotiation <ul><li>This presentation is designed for experienced lawyers with solid grounding in negotiating complex commercial transactions </li></ul>

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Objectives (slide 3) http://www.flickr.com/photos/hikingartist/3515471358/ Death by PowerPoint

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It’s not about filling a vessel It’s about lighting a fire Objectives: objectives should light a fire of interest in learners.

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Objectives <ul><li>What do you want the </li></ul><ul><li>learner </li></ul><ul><li>to </li></ul><ul><li>know or do </li></ul><ul><li>differently? </li></ul>

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Objectives Example - commercial negotiation <ul><li>As a result of this session, you will be able to… </li></ul><ul><ul><li>List the leading cases and state how they have changed the law </li></ul></ul><ul><ul><li>State a strategy for negotiating a complex transaction using the leading cases </li></ul></ul><ul><ul><li>Complete a reporting letter to a client that states your strategy and lays out the options </li></ul></ul>

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Create Interest and Plan (slides 4 and 5) Create 9 Key Slides <ul><li>Introduction </li></ul><ul><ul><li>Title (slide 1) </li></ul></ul><ul><ul><li>Audience: Who is the learner (slide 2) </li></ul></ul><ul><ul><li>Objectives (slide 3) </li></ul></ul><ul><ul><li>Create interest (slide 4) </li></ul></ul><ul><ul><li>Plan (slide 5) </li></ul></ul><ul><li>Body </li></ul><ul><ul><li>Topic 1 (slide 6) </li></ul></ul><ul><ul><li>Topic 2 (slide 7) </li></ul></ul><ul><ul><li>Topic 3 (slide 8) </li></ul></ul><ul><li>Closing (slide 9) </li></ul>

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Create interest (slide 4) Photos Your own or Flickr attribution Clip art Action http://www.flickr.com/photos/11375837@N05/2208498758/

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Complex Transactions Confuse Clients Create Interest ( Example 1 of 2 - commercial negotiation )

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Clarity Conquers Confusion and Creates Cash Create Interest ( Example 2 of 2 - commercial negotiation )

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Develop your plan (slide 5) 3 – 5 major topics Developed from your objectives http://www.flickr.com/photos/gt6jim/427295590/

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Plan Example – Commercial negotiation Note: 3 major topics Note: topics derived from objectives <ul><li>Review the leading cases </li></ul><ul><li>Review and discuss a case study to develop a strategy for negotiating a complex transaction using the leading cases </li></ul><ul><li>Based on the case study, you will identify the major issues to include in a letter to your client that sets out your strategy and the options </li></ul>

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Body (slides 6, 7, and 8) Create 9 Key Slides <ul><li>Introduction </li></ul><ul><ul><li>Title (slide 1) </li></ul></ul><ul><ul><li>Audience: Who is the learner (slide 2) </li></ul></ul><ul><ul><li>Objectives (slide 3) </li></ul></ul><ul><ul><li>Create interest (slide 4) </li></ul></ul><ul><ul><li>Plan (slide 5) </li></ul></ul><ul><li>Body </li></ul><ul><ul><li>Topic 1 (slide 6) </li></ul></ul><ul><ul><li>Topic 2 (slide 7) </li></ul></ul><ul><ul><li>Topic 3 (slide 8) </li></ul></ul><ul><li>Closing (slide 9) </li></ul>

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Organize the Body <ul><li>Body </li></ul><ul><ul><li>3-5 major topics that accomplish the objectives </li></ul></ul><ul><ul><li>Arrange the major topics in logical order </li></ul></ul><ul><ul><li>Within each topic, move from general to specific with each topic </li></ul></ul><ul><ul><li>Use transitions and cues between each major topic (e.g. graphics/headings) </li></ul></ul>

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Plan <ul><li>Review the leading cases </li></ul><ul><li>Review and discuss a case study to develop a strategy for negotiating a complex transaction using the leading cases </li></ul><ul><li>Based on the case study, you will identify the major issues to include in a letter to your client that sets out your strategy and the options </li></ul>The plan contains the major topics. Each major topic is a different section in your presentation Example – Commercial negotiation

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The Leading Cases http://www.flickr.com/photos/jburgin/3005668060/ Example – Commercial negotiation: 1 st major topic

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Negotiating a complex transaction <ul><li>In this section, in small groups, you will review and discuss a case study involving a complex commercial transaction. </li></ul><ul><li>Then, using the leading cases, you will discuss possible strategies </li></ul>Example – Commercial negotiation: 2 nd major topic

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Strategy letter for your client <ul><li>Based on the case study you just discussed, you will identify the major issues to include in a letter to your client that sets out your strategy and the options </li></ul>Example – Commercial negotiation: 3 rd major topic

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Closing (slide 9) Create 9 Key Slides <ul><li>Introduction </li></ul><ul><ul><li>Title (slide 1) </li></ul></ul><ul><ul><li>Audience: Who is the learner (slide 2) </li></ul></ul><ul><ul><li>Objectives (slide 3) </li></ul></ul><ul><ul><li>Create interest (slide 4) </li></ul></ul><ul><ul><li>Plan (slide 5) </li></ul></ul><ul><li>Body </li></ul><ul><ul><li>Topic 1 (slide 6) </li></ul></ul><ul><ul><li>Topic 2 (slide 7) </li></ul></ul><ul><ul><li>Topic 3 (slide 8) </li></ul></ul><ul><li>Closing (slide 9) </li></ul>

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Organize the closing <ul><li>Closing </li></ul><ul><ul><li>Summarize the main points </li></ul></ul><ul><ul><li>Relate the main points to the objectives </li></ul></ul><ul><ul><li>Point the way ahead (final slide) </li></ul></ul><ul><ul><li>Wrap up </li></ul></ul>

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Summary <ul><li>Plan your presentation </li></ul><ul><li>Organize your presentation </li></ul><ul><li>Use PowerPoint to add spice </li></ul><ul><li>Practice </li></ul>

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Practice just before Practice – Slide Show View Practice with colleagues Apply the seat of your pants to the seat of your chair. Practice mumble talk

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Designing Effective Legal Presentations in PowerPoint On behalf of the Continuing Legal Education Society of BC Thank you