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  1. 1. How To Make an Effective Presentation
  2. 2. Introduction <ul><li>The ‘Context’ of your presentation </li></ul><ul><li>The Audience </li></ul><ul><li>The Speaker </li></ul><ul><li>The Presentation </li></ul>
  3. 3. The Context <ul><li>What is the context, the environment, how much time ? </li></ul><ul><li>What is the overall purpose ? – generally 3 forms of presentation: </li></ul><ul><ul><li>to inform </li></ul></ul><ul><ul><li>to persuade </li></ul></ul><ul><ul><li>to inspire </li></ul></ul><ul><li>What is the specific aim, objective, message? </li></ul>
  4. 4. The Audience <ul><li>What are the needs and expectations of your audience ? </li></ul><ul><li>What is their background? </li></ul><ul><li>Title of your presentation </li></ul><ul><li>What will keep them interested? </li></ul>
  5. 5. Icebreaker!! <ul><li>An Exercise – In pairs </li></ul><ul><li>‘ You have won 50,000 Euro but have to give it all away. To which charity or institution would you donate it to and why’ </li></ul>
  6. 6. The Speaker <ul><li>Public speaking is the No.1 fear for most people </li></ul><ul><li>Most speakers are made not born </li></ul><ul><li>3 Ps – preparation, preparation, preparation! </li></ul>
  7. 7. Handling Nerves <ul><li>Rehearse in advance </li></ul><ul><li>Normal - audience often don’t notice </li></ul><ul><li>Prepare for worst case scenario – e.g. awkward questions </li></ul><ul><li>Try to relax - deep breathing, arriving in ample time, don’t hold pages, position yourself comfortably </li></ul><ul><li>Your audience not focused on you – more interested in the information </li></ul><ul><li>Have a glass of water at hand </li></ul>
  8. 8. What Many Presenters Do <ul><li>Write out the whole presentation </li></ul><ul><li>Read - instead of communicating </li></ul><ul><li>Talk too fast </li></ul><ul><li>Dull voice </li></ul><ul><li>Irritating mannerisms </li></ul><ul><li>Become self-conscious </li></ul><ul><li>No eye contact </li></ul><ul><li>Overload with information ! </li></ul>
  9. 9. Presentation: the Planning Phase <ul><li>What is the specific aim or objective ? </li></ul><ul><li>Research- gather information/brainstorm </li></ul><ul><li>Identify the central theme/idea </li></ul><ul><li>Develop the main points or outline </li></ul>
  10. 10. The Preparation Phase <ul><li>Introduction, body and conclusion </li></ul><ul><li>Develop headings </li></ul><ul><li>Does your introduction catch attention? </li></ul><ul><li>Open with a question, quotation, story, factual information, historical review </li></ul>
  11. 11. The Preparation Phase <ul><li>Visual aids </li></ul><ul><ul><li>Keep it simple, professional </li></ul></ul><ul><ul><li>Few points on each page </li></ul></ul><ul><ul><li>Heading on each page, numbering, slogan </li></ul></ul><ul><ul><li>Visuals: pictures, charts, photographs </li></ul></ul><ul><ul><li>Emphasise points with colour </li></ul></ul><ul><li>Use cue cards, words or phrases as triggers </li></ul>
  12. 12. How we take in information during a presentation
  13. 13. <ul><li>Use visuals (pictures, graphs, tables, props) whenever you can </li></ul><ul><li>In a speech you are only using 38% of the communication medium </li></ul><ul><li>Ditch the bullet points </li></ul>
  14. 15. The Preparation Phase <ul><li>Does your conclusion adequately summarise your presentation? </li></ul><ul><li>Prepare your closing to suit your personality, e.g. close on a question, quotation, story, summary, call for action </li></ul><ul><li>Handouts </li></ul><ul><li>Practice </li></ul>
  15. 16. Delivery Phase <ul><li>Develop rapport </li></ul><ul><li>Make sure you/audience ready </li></ul><ul><li>Introduce yourself with contact details </li></ul><ul><li>Copy of presentation </li></ul><ul><li>Tell them what you are going to talk about and for how long </li></ul><ul><li>Questions </li></ul>
  16. 17. Delivery Phase <ul><li>Be yourself – posture, voice, eye contact </li></ul><ul><li>Dress comfortably and appropriately </li></ul><ul><li>Don’t recite, don’t read, don’t joke </li></ul><ul><li>Use involvement techniques (participation) </li></ul><ul><li>Notes unobtrusive and not distracting </li></ul>
  17. 18. INTRODUCTION <ul><li>Introduce yourself/ your organisation </li></ul><ul><li>Introduce the topic ‘I will be talking about…’ </li></ul><ul><li>Put your subject in context, highlight its importance </li></ul><ul><li>Give an outline ‘We will be looking at the following issues’ </li></ul><ul><li>State your main objective ‘I hope to persuade you that..’ </li></ul>
  18. 19. BODY <ul><li>Give information in order ‘First, I will deal with…. next…finally’ </li></ul><ul><li>Mark transitions using linking phrases ‘Let’s now look at…another way of thinking about this is….’ </li></ul><ul><li>Support with examples and illustrations </li></ul>
  19. 20. CONCLUSION <ul><li>Repeat and stress key message </li></ul><ul><li>Invite questions </li></ul><ul><li>Thank the audience for their attention </li></ul>
  20. 21. Handling Questions <ul><li>Concentrate, listen carefully </li></ul><ul><li>Look interested, maintain eye contact with questioner </li></ul><ul><li>Check that you understand the question - repeat or paraphrase question if necessary </li></ul><ul><li>If don’t know ask for clarification </li></ul><ul><li>Separate issues </li></ul><ul><li>In a group presentation select a chairperson </li></ul>
  21. 22. Conclusion <ul><li>We covered – the situation, the audience, the speaker, the presentation. </li></ul><ul><li>Most speakers are made not born…you can be one of them !!! </li></ul><ul><li>Remember: tell them what you are going to tell them, tell them and then tell them again! </li></ul><ul><li>Have a strong conclusion ... so your audience is looking for more! </li></ul>
  22. 23. Your Questions <ul><li>? </li></ul>