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Auto-Generated Expense Reports:True Expense Report Automation

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Auto-Generated Expense Reports:True Expense Report Automation

  1. 1. Auto-Generated Expense Reports: The Future of Expense Management Live Webinar Event Presented by: Certify September 10th, 2013 www.certify.com | 1.888.925.0510
  2. 2. www.certify.com | @certify Auto-Generated Expense Reports: The Future of Expense Management Robert Neveu, President Certify, LLC Speaker:
  3. 3. www.certify.com | @certify The Future of Expense Management Auto-Generated Expense Reports: True Expense Report Automation An in-depth discussion on the future of expense management, where we will be diving into the current trends in the space along with showcasing our latest feature ReportExecutive. Auto-Generated Expense Reports: The Future of Expense Management
  4. 4. www.certify.com | @certify Current Trends in Expense Management • The typical company will spend 10% (or more) of its total annual budget on expenses related to business travel in 2013 • Nearly 75% of organizations state that travel and expense management is either a critical component within their organization or a focus for 2013. • Automated Travel & Entertainment (T&E) expense management has proven to: • Reduce expense processing costs by 50%-60% • Improve compliance rates by over 35-40% • Provide robust visibility into various areas of T&E Expense management *Statistics provided by the 2013 Annual Travel & Expense Management Benchmark report from the Aberdeen Group Auto-Generated Expense Reports: The Future of Expense Management
  5. 5. www.certify.com | @certify How do organizations currently manage their travel and expense reporting? 35% 35% 12% 11% 7% Excel/ Spreadsheets Cloud/Web-Based ERP Pen & Paper Home Grown Auto-Generated Expense Reports: The Future of Expense Management
  6. 6. www.certify.com | @certify How do organizations currently manage their travel and expense reporting? 35% 12% Excel/ Spreadsheets Cloud/Web-Based ERP Pen & Paper Home Grown Manual Expense 53% Auto-Generated Expense Reports: The Future of Expense Management
  7. 7. www.certify.com | @certify POLL QUESTION Auto-Generated Expense Reports: The Future of Expense Management
  8. 8. www.certify.com | @certify Auto-Generated Expense Reports: The Future of Expense Management
  9. 9. www.certify.com | @certify Making the Switch to the Cloud 81%of organizations plan to make the switch to an cloud-based expense system within the next 18 months 32%of organizations plan to make the switch to an cloud-based expense system within the next 6 months Auto-Generated Expense Reports: The Future of Expense Management
  10. 10. www.certify.com | @certify Driving Force behind the switch to the Cloud 25% 34% 39% 49% 76% Increase frequency of expense reports being submitted Improve compliance rates to T&E policies Gain reporting and analytics around T&E spend Provide an expense system accessible from anywhere Simplifying overall expense reporting processes Auto-Generated Expense Reports: The Future of Expense Management
  11. 11. www.certify.com | @certify Driving Force behind the switch to the Cloud 25% 34% 39% 49% 76% Increase frequency of expense reports being submitted Improve compliance rates to T&E policies Gain reporting and analytics around T&E spend Provide an expense system accessible from anywhere Simplifying overall expense reporting processes Auto-Generated Expense Reports: The Future of Expense Management
  12. 12. www.certify.com | @certify 25% 28% 29% 38% 42% 47% Errors on the report (incorrect codes, payment amounts, etc.) Reviewing for policy violations Reconciling the data The time it takes to reconcile, review and approve reports Employees loosing paper receipts/ submitting without receipt Employee's failure to submit reports on time Largest Pain Points Surrounding Expense Management Auto-Generated Expense Reports: The Future of Expense Management
  13. 13. www.certify.com | @certify 25% 28% 29% 38% 42% 47% Errors on the report (incorrect codes, payment amounts, etc.) Reviewing for policy violations Reconciling the data The time it takes to reconcile, review and approve reports Employees loosing paper receipts/ submitting without receipt Employee's failure to submit reports on time Largest Pain Points Surrounding Expense Management Auto-Generated Expense Reports: The Future of Expense Management
  14. 14. www.certify.com | @certify When selecting a cloud-based expense management system, what are the most important features to look for? 40% 42% 42% 50% 53% Reporting and Insight into spend Functionality to enforce corporate travel policies Integration with HR/Finance systems Expense Management Automation Mobile applications and accessibility for business traveler Auto-Generated Expense Reports: The Future of Expense Management
  15. 15. www.certify.com | @certify When selecting a cloud-based expense management system, what are the most important features to look for? 40% 42% 42% 50% 53% Reporting and Insight into spend Functionality to enforce corporate travel policies Integration with HR/Finance systems Expense Management Automation Mobile applications and accessibility for business traveler Auto-Generated Expense Reports: The Future of Expense Management
  16. 16. www.certify.com | @certify What are fully automated expense reports? Auto-Generated Expense Reports: The Future of Expense Management
  17. 17. www.certify.com | @certify Automation: Auto-Generated Expense Reports: The Future of Expense Management automatically controlled operation of an process or system by mechanical or electronic devices that take the place of human labor http://www.merriam-webster.com/dictionary/automation
  18. 18. www.certify.com | @certify What are fully automated expense reports? Auto-Generated Expense Reports: The Future of Expense Management Expense reports that are created automatically for the employee on a specified date determined by the company or employee  Automating the expense reporting process from receipt to reimbursement  Eliminating the need for paper receipts and spreadsheets  Eliminating all manual processes (typing expense data, reconciling data, matching receipts to expenses, etc.
  19. 19. www.certify.com | @certify POLL QUESTION Auto-Generated Expense Reports: The Future of Expense Management
  20. 20. www.certify.com | @certify POLL QUESTION Auto-Generated Expense Reports: The Future of Expense Management
  21. 21. www.certify.com | @certify Certify paves the way for automation with ReceiptParse AutoFill Technology Auto-Generated Expense Reports: The Future of Expense Management
  22. 22. www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  23. 23. www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  24. 24. www.certify.com | @certify Certify Mobile With AutoFill Technology Free Mobile Application with industry leading ReceiptParseTM Technology Store & Manage Receipt Images within your Certify Wallet Receive Email Alerts of Expense Report Status Manage & Travel Expenses Off-line Auto-Generated Expense Reports: The Future of Expense Management
  25. 25. www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  26. 26. www.certify.com | @certify Auto-Merging of Data Auto-Generated Expense Reports: The Future of Expense Management Merging multiple expense elements into one-single expense item Auto-Merge Single Expense Travel Booking Details Credit Card Expense Receipt of Payment
  27. 27. www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  28. 28. www.certify.com | @certify Introducing a first of its kind, Auto-Generated Expense Reports with Certify ReportExecutive™ Certify ReportExecutive™ brings automatic expense reports to your entire company. 1. Scheduled Company-Wide Automatic Expense Report Build Dates 2. Schedule Reminder Notifications for Employees 3. ReportExecutiveTM will automatically build expense reports for end users 4. The user will then be notified by e-mail and directed to review the expense report and submit it for approval. Auto-Generated Expense Reports: The Future of Expense Management
  29. 29. www.certify.com | @certify Truly Automated Expense Reporting With Certify Auto-Generated Expense Reports: The Future of Expense Management
  30. 30. www.certify.com | @certify Truly Automated Expense Reporting With Certify Auto-Generated Expense Reports: The Future of Expense Management
  31. 31. www.certify.com | @certify How does ReportExecutive work? Auto-Generated Expense Reports: The Future of Expense Management
  32. 32. www.certify.com | @certify Schedule Automated Expense Reports Company-Wide Scheduling: Administrators determine the company-wide automation schedule, specifying the automatic build date and date by which expense reports must be submitted. This option allows company-wide control for accountants and controllers, ensuring expense reports are completed on time. Flexible Scheduling: Administrators can allow individual employees to opt-out of company-wide automation schedules or select their own schedule, providing maximum flexibility while still benefiting from automation. Auto-Generated Expense Reports: The Future of Expense Management Certify Administrators can specify a company-wide schedule for automatic expense reports to be completed. ReportExecutive™ is available with the following scheduling options:
  33. 33. www.certify.com | @certify Employees Track Expenses On-The-Go Auto-Generated Expense Reports: The Future of Expense Management Snap photos of receipts on the go and, using ReceiptParse, the data is AutoFilled and the expense is synced to your online Certify Account Expenses can also be managed by: • Scanning receipts • Faxing • Email/forwarding • Upload • Text message • & more
  34. 34. www.certify.com | @certify Receive Data Feeds Automatically with Certify • Nightly data feeds from all the major credit card platforms including; American Express, Visa, MasterCard, Discover, and Diner’s Club. • Certify automatically receives your corporate credit card data in your account in Certify. • Personal Credit Cards Auto-Generated Expense Reports: The Future of Expense Management
  35. 35. www.certify.com | @certify Scheduled Reminders Notifying Employees of Upcoming Expense Reports Add Receipts & Expenses Reminder: Schedule one or two reminders to be sent any number of days before Build Day, directing the user to add receipts to their Certify Wallet. Submit Expense Report Reminder: Schedule one or two reminders to be sent any number of days after Build Day, reminding the user to review the expense report and submit it for approval. Auto-Generated Expense Reports: The Future of Expense Management
  36. 36. www.certify.com | @certify Employees Review the Auto-Generated Report & Submit for Approval Auto-Generated Expense Reports: The Future of Expense Management When the date of the scheduled expense report arrives, Certify ReportExecutive™ automatically generates the employees' expense reports for them, merging together expense details with the corresponding receipt images. 1. Employee logs in 2. Reviews auto-generated report for flagged expenses 3. Submits for approval and reimbursement
  37. 37. www.certify.com | @certify Benefits of Auto-Generated Expense Reports with ReportExecutive from Certify Auto-Generated Expense Reports: The Future of Expense Management "Report Executive has fundamentally changed the way we develop expense reports, and is saving us several hours a week in accounting and employee time ” Pharmacists Mutual Companies • No more waiting for employees to submit expense reports on time • Save employees time managing and creating expense reports • Accountants and managers gain more control over expense management process • It is standard feature of Certify and is no additional cost
  38. 38. www.certify.com | @certify If you would like to schedule a live demonstration of Certify, leave a message in the chat box to the right or visit: www.certify.com Auto-Generated Expense Reports: The Future of Expense Management
  39. 39. www.certify.com | @certify Q&A Session Auto-Generated Expense Reports: The Future of Expense Management
  40. 40. www.certify.com | @certify Thank you for attending todays session. Sign up for a free 30-day trail of Certify at https://www.certify.com/FreeTrial.aspx For more information on Certify: www.certify.com 1-888-925-0510 Auto-Generated Expense Reports: The Future of Expense Management

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