Social Media Marketing 03 24 2010 Non Ladas (Review Only)

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Slides from my presentation on legal issues in social media marketing for business, focusing on intellectual property (particularly trademark and right of publicity), professional responsibility (ethics), and employment

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  • Matt Asbell (random dude) Matthew Dechtiar Asbell (friendly dude) Matthew Asbell (professional dude)
  • Self-Promotion Items of Interest (that you want to be identified with) Brand Affirmation Forum for Others to engage with and enhance your brand. In short: IDENTITY FORMATION & INTERMEDIATION NOTE: “Pages” for companies or products may be connected to personal or business accounts. If a Page is created via a personal account, that person is the OWNER of the Page. Business account have lesser access to alter the Page. (develop)
  • Find/Be Found SHOW DON’T TELL Opportunity to be intelligent and helpful without blatantly soliciting
  • A Medium to Other Media Promotional: presents firm members in positions of authority and credibility. Brand Building: Links to articles and other items of client interest. Maybe give random bits of legal insight to pique interest and stimulate curiosity. Funnel: use those achievements and insights to pull users into the site. Relationship: once in the firm's site, users can begin to develop comfort and trust.
  • Branding: Plenty of room to post tutorials, give illustrations. Show knowledge, convey expertise and wit, likeability, etc… Work it into specialist series.
  • Still answering Should I? Kinds of Intellectual Property that is created on virtual worlds and social networking sites – copyrights, trademarks, patents, domain names etc. For instance, trademark owners are becoming increasingly aware of the opportunities and challenges to their brand in virtual worlds like Second Life. Some brand owners have established an online presence by building retail stores in Second Life to sell products in the real world e.g. Toyota, Dell and Reebok have decided to expand into the “digital marketplace” by opening their own online stores and choosing to make use of the site for advertising purposes.”
  • REGISTRATION IN THE REAL WORLD: Before the contemplating signing up for virtual worlds, it is crucial to register your trademarks, copyrights and patents. READ THE FINE PRINT: Facebook, Second Life – they all have terms of use. It is crucial to carefully view these license to know your rights and ALSO others. Understand the terms of service of each site Usually the media platform will claim a grant of a non-exclusive license of all your intellectual property. These licenses are also sub-licensable and enforceable world wide, without any royalty fees. E.g., Facebook, Statement of Rights and Responsibilities Platforms such as Second Life permit content providers to retain ownership of their intellectual property. Content owners may enforce their IP and it is crucial to stay ahead of the curve by carefully reading the terms of each license adopted. Recently, Worlds.com sued NCSoft in the U.S. District Court of Texas for violating its patent which is described as a method for enabling users to interact in the virtual world through avatars. Second Life recently proposed its Content Management Roundup wherein it discussed its policies to promote awareness of intellectual property rights on Second Life, to improve its intellectual property claims process, to provide tools that permit content to be copied from Second Life and transferred to a stand-alone-behind-the-firewall Second Life solution, without facilitating copyright infringement. For more information, please visit https://blogs.secondlife.com/community/community/blog/2009/08/04/our-content-management-roadmap
  • e.g- Hasboro – scrabulous ended up changing its name Infringement Content Nature Defamatory , objectionable & commercial Section 230 of the Communications Decency Act provides immunity from liability for providers and users of an "interactive computer service" who publish information provided by others because the providers are not considered publishers under the Act. Thus, if a user posts defamatory or otherwise illegal content, Section 230 shields the social network provider from any liability arising out of the publication. Websites that, in whole or in part, create or develop contested information, on the other hand, are deemed "content providers" that do not benefit from the protections of Section 230. Therefore, it is crucial that employee do not post such defamatory or objectionable information as the liability would befall the Company and not the service providers. Amount Copyrighted, de minimis The social networking sites are protected from any liability associated with featuring any copyrighted materials, provided they do not profit from it and if they provide their members with a mechanism for removing the content when and if they terminate their own accounts. Again, employees that post materials that is protected by intellectual property laws, would have to bear liability. Section 512, DMCA Transparency – how much is divulged in terms of trade secret The disclosure of certain trade secrets can destroy the "confidential" status of the information, and the disclosure of a third party's confidential information could lead to an action for trade secret misappropriation or intellectual property infringement. Also, misstatements or misrepresentations about a competitor could lead to claims of trade libel. Comparative Advertising: Is an advertisement in which a particular product, or service, specifically mentions a competitor by name for the express purpose of showing why the competitor is inferior to the product naming it. "Tarnishment " generally arises when the plaintiff's trademark is linked to products of shoddy quality, or is portrayed in an unwholesome or unsavory context likely to evoke unflattering thoughts about the owner's product. In such situations, the trademark's reputation and commercial value might be diminished because the public will associate the lack of quality or lack of prestige in the defendant's goods with the plaintiff's unrelated goods, or because the defendant's use reduces the trademark's reputation and standing in the eyes of consumers as a wholesome identifier of the owner's products or services. When commenting on social networking sites, a post may tarnish another’s trademark if without due diligence a comparison is made to products that are not associated with the trademark and are inferior in quality. Trademark fair use – T.B.D Third Party Contribution: Situations where third parties, such as consumers, post another’s protected intellectual property material on your website. For instance, a copyrighted music video. How does one address that? A company policy on ‘notice and take down’ is therefore essential for combating such situations.
  • Preventive Steps: Preemptively register the mark and potential domain names with each site FACEBOOK: Since each page may have only one corresponding username, owners of multiple marks must establish a separate page or profile for each username they wish to register. Since this process could be time-consuming and costly to owners of large portfolios of marks, such owners may wish to prioritize those marks best positioned to take advantage of social networking services, including Facebook and Twitter. Monitor, Monitor, Monitor Monitor sites to determine if the trademark is being used without permission. Use tools such as: Internal monitoring Third party vendors Law firm monitoring Report alleged infringement to the social networking site FACEBOOK: In the event that a third party on Facebook adopts a potentially infringing username before the legitimate owner does so, the legitimate owner may submit an Intellectual Property Infringement Claims form (available http://www.facebook.com/copyright.php?noncopyright_notice=1). This somewhat open-ended claim requires notice of the allegedly infringing username(s), the rights infringed, and a description of the nature of the infringement. The target of the claim may thereafter appeal an adverse decision by Facebook to delete or transfer its username. While the burden on the mark owner is clearly high under the Infringement Claim, it remains to be seen how much support Facebook will actually require before taking action. TWITTER: Twitter does not yet have a formal, trademark infringement claim form, although it does provide Copyright infringement claim guidelines similar to Facebook's Infringement Claim. Considering Twitter's Tony La Russa case and last year's eBay v. Tiffany case, rights holders can reasonably expect "notice-and-takedown"-type compliance by social networking services, in a manner analogous to the Digital Millennium Copyright Act's notice-and-takedown provision. However, as stated earlier, rights holders will continue to bear the burden of policing their marks. Develop P&P for use of sites by employees What to post (and NOT to post) on company’s behalf Guidelines for personal use Develop and implement anti-counterfeiting programs Insurance considerations Dispute Settlement: Despite Facebook's and Twitter's official intellectual property protection policies, it remains unclear what standard will be used to settle disputes. For example, under Facebook's Infringement claim, there is no explicit requirement for an owner to state the relationship between the goods or services in a registration and the content shown on a third party's Facebook page. Similarly, there is no express requirement that trademark owners demonstrate a commercial "trademark use" on the allegedly infringing page associated with the username. How responses to the open-ended queries on the claim form will be addressed and which party, if either, will be entitled to a presumption of ownership remains unclear. In any event, both Facebook and Twitter reserve the right to remove and/or reclaim any username or account at any time for any reason.
  • The burden of proving infringement/confusion is on the trademark owner. OSP is largely shielded by Communications Decency Act. It's often in the interest of the OSP to give its members the benefit of the doubt--their numbers generate ad revenue. Suing somehow proved fairly effective in several cases.
  • The Real Shaq: 3million followers; “Verified User” Account; Superman Logo Fake Shaquille O’Neal: 5,000 followers.
  • What is it? Keyword Advertising is a marketing tool that is used through search engines. When a consumer enteres a keyword, advertisements associated with that keyword all appear on the results page. Therefore, purchasing a keyword is seen as an important tool to target ads to consumers. In other words, when an advertiser purchases, from a search engine, certain terms or keywords that correspond to its product or service, a potential customer searching with that keyword in the search engine will be directed to the advertiser’s website. Keyword advertising is based on a principle of search engine optimization, which states that the anchor text of incoming hyperlinks to a site will cause search engines to associate the site with that term and improve the site's search engine ranking for that keyword . (Source: wiki).
  • Ari’s milk example from gmail
  • NY Comp. Codes R. & Regs., tit. 22, s. 1500.50(c) prohibits: (1) testimonials from clients with respect to matters that are still pending; (2) ads including or portraying fictitious firms; (3) techniques to get attention and demonstrate lack of relevance to selection of counsel; (4) nicknames that imply success;
  • CLE webcast: Ethical Implications of Marketing in a Web 2.0 World
  • Vault Survey
  • Social Media Marketing 03 24 2010 Non Ladas (Review Only)

    1. 1. Legal Considerations in SOCIAL MEDIA MARKETING Presented By Matthew D. Asbell Ladas & Parry, L.L.P 212.708.3463 [email_address] March 24, 2010
    2. 2. Agenda <ul><li>Introduction to Social Media for Businesses </li></ul><ul><li>IP Issues in Social Media Marketing </li></ul><ul><li>Risks to Attorneys and Firms Using Social Media for Marketing </li></ul><ul><li>Policies and Guidelines; Best Practices </li></ul><ul><li>Putting together a Social Media Marketing Strategy </li></ul>
    3. 3. Introduction to Social Media For Businesses
    4. 4. What the Heck is &quot;Social Media”? <ul><ul><li>SOCIAL: works by having other people see, read, download, reply, forward, or in some way INTERACT with it -- and with you. </li></ul></ul><ul><ul><li>MEDIA: used as an “intermediate agent” between YOU and others’ perceptions of YOU, your brand, identity, social capital, and your goods & services. </li></ul></ul><ul><ul><li>Web 2.0 </li></ul></ul>
    5. 5. Why Web 2.0 is Important for Businesses, including Law Firms <ul><li>To find and connect with prospects </li></ul><ul><li>To help prospects find your business </li></ul><ul><ul><li>Quasi-Search Engine Optimization </li></ul></ul><ul><li>Community outreach </li></ul><ul><ul><li>Relationship Building </li></ul></ul><ul><ul><li>Normative Expectations </li></ul></ul><ul><li>To show your expertise rather than merely advertise </li></ul><ul><li>To educate consumers about your brand </li></ul><ul><li>To provide a personal touch </li></ul><ul><li>To go beyond “Egocentricism” of Websites </li></ul><ul><li>To stimulate viral marketing </li></ul>43% of attorneys were members of at least one social media platform in 2009 (vs. 15% in 2008)
    6. 6. Attitudes Toward Social Media <ul><li>Now maybe we are all public figures . </li></ul><ul><li>Options </li></ul><ul><ul><li>Ignorance </li></ul></ul><ul><ul><li>Defiance </li></ul></ul><ul><ul><li>Recklessness </li></ul></ul><ul><ul><li>Cautious Embrace </li></ul></ul><ul><ul><ul><li> Empowerment </li></ul></ul></ul>
    7. 7. Types of Social Media <ul><li>SOCIAL NETWORKING SITES </li></ul><ul><ul><li>Mass Media: Facebook, LinkedIn </li></ul></ul><ul><ul><li>B2B: Biznik, Merchant Circle, Fast Pitch, Plaxo </li></ul></ul><ul><ul><li>Niche: Martindale Hubbell Connected, Legal OnRamp </li></ul></ul><ul><li>BLOGS (and Blawgs): TTABlog, PatentlyO </li></ul><ul><li>MICROBLOGS: Twitter </li></ul><ul><li>WIKIS and CLOUD COMPUTING: Wikipedia, Google Docs </li></ul><ul><li>CUSTOMER REVIEW / RATING / REFERRAL SITES: eBay, Amazon, Avvo </li></ul>
    8. 9. Social Media Around the World <ul><ul><li>Presently Facebook holds the top spot as the main social platform being used around the world with about 350 million people. </li></ul></ul>
    9. 12. How Consumers Access Social Media Sites <ul><li>Visiting the Website </li></ul><ul><li>Subscribing to an Email Newsletter </li></ul><ul><li>Subscribing to an RSS feed </li></ul><ul><ul><li>Aggregating in “the cloud” (Google Reader) </li></ul></ul><ul><ul><li>Using a mobile device (Viigo) </li></ul></ul><ul><li>Mobile Apps </li></ul>
    10. 13. How Consumers Access Social Media Sites <ul><li>Visiting the Website </li></ul><ul><li>Subscribing to an Email Newsletter </li></ul><ul><li>Subscribing to an RSS feed </li></ul><ul><ul><li>Aggregating in “the cloud” (Google Reader) </li></ul></ul><ul><ul><li>Using a mobile device (Viigo) </li></ul></ul><ul><li>Mobile Apps </li></ul>
    11. 14. FACEBOOK (Personal “Profiles”)
    12. 15. FACEBOOK (Company “Pages”)
    13. 16. Ownership of Facebook Pages/Profiles <ul><ul><li>Usernames are permanent </li></ul></ul><ul><ul><li>Company pages </li></ul></ul><ul><ul><ul><li>Limited utility when unassociated with a personal profile/account </li></ul></ul></ul><ul><ul><ul><li>“ Ownership” via association with personal profile/account is permanent </li></ul></ul></ul><ul><ul><ul><ul><li>Association with an employee profile can be problematic b/c of permanence </li></ul></ul></ul></ul>
    14. 17. LINKED-IN (Groups, Companies, Answers)
    15. 20. Traffic Resulting from Answering Questions
    16. 21. TWITTER
    17. 22. YOUTUBE
    18. 23. Vehicle for promotion of goods and marks of the company
    19. 24. WHAT ABOUT MY INTELLECTUAL PROPERTY ?
    20. 25. Seems easy. Oooh, fascinating terms of service
    21. 26. Intellectual Property Issues in Social Media <ul><ul><li>TRADEMARKS and RIGHTS OF PUBLICITY </li></ul></ul><ul><ul><ul><li>Infringement </li></ul></ul></ul><ul><ul><ul><li>Username Squatting </li></ul></ul></ul><ul><ul><ul><li>“ Keyword Kaos” </li></ul></ul></ul><ul><ul><li>Also, COPYRIGHT (not discussed here) </li></ul></ul>
    22. 27. TRADEMARK INFRINGEMENT
    23. 29. What Can Be Done About Username Squatting? <ul><ul><li>PREVENTIVE STEPS </li></ul></ul><ul><ul><ul><li>Preemptively register the mark and potential domain names with each site </li></ul></ul></ul><ul><ul><ul><li>Monitor, Monitor, Monitor </li></ul></ul></ul><ul><ul><ul><ul><li>See Tiffany v eBay, No. 04-4607 (SDNY, July 14, 2008, on appeal to 2 nd Cir) </li></ul></ul></ul></ul><ul><ul><li>REMEDIAL STEPS </li></ul></ul><ul><ul><ul><li>Report alleged infringements to the social networking site </li></ul></ul></ul><ul><ul><ul><ul><li>“ Notice & Take-Down” modeled on DMCA </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Not a binding legal requirement </li></ul></ul></ul></ul><ul><ul><ul><li>Cease & Desist letter to user </li></ul></ul></ul><ul><ul><ul><ul><li>Sometimes difficult to identify or contact that user </li></ul></ul></ul></ul><ul><ul><ul><li>Cease & Desist letter to OSP </li></ul></ul></ul><ul><ul><ul><ul><li>Often unpredictable standard for “confusing” or “misleading” use </li></ul></ul></ul></ul><ul><ul><ul><li>Dispute Resolution </li></ul></ul></ul><ul><ul><ul><li>Litigation </li></ul></ul></ul>
    24. 30. USURPING USERNAMES
    25. 31. What Can Be Done About Username Squatting? <ul><ul><li>FACEBOOK : </li></ul></ul><ul><ul><ul><li>&quot;Report this Person&quot; or &quot;Fake Account&quot; buttons </li></ul></ul></ul><ul><ul><li>TWITTER : </li></ul></ul><ul><ul><ul><li>“ Clear intent to mislead” </li></ul></ul></ul><ul><ul><ul><li>Difficult to contact the adversary </li></ul></ul></ul><ul><ul><ul><li>You can't buy the name . </li></ul></ul></ul><ul><ul><ul><li>Options </li></ul></ul></ul><ul><ul><ul><ul><li>Almost Automated Customer Service responses to C&Ds </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Request suspension for 6 months of inactivity, but does not result in transfer (yet) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Sue Twitter: Oneok, Tony LaRussa </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Shaq Attaq: register a new username </li></ul></ul></ul></ul><ul><ul><li>YOUTUBE : </li></ul></ul><ul><ul><ul><li>Encourages the interested parties to work it out </li></ul></ul></ul><ul><ul><ul><ul><li>“ Using someone’s TM in a username, in itself, is not necessarily infringing” </li></ul></ul></ul></ul><ul><ul><ul><li>C&D Letter followed by corresponding with YouTube support </li></ul></ul></ul><ul><ul><ul><li>No one said it would be an efficient process </li></ul></ul></ul>
    26. 33. Will the real Tony LaRussa please tweet?
    27. 34. A SHAQ ATTAQ
    28. 35. KEYWORDS
    29. 36. Sponsored Links Based on Keywords in Social Media Profiles
    30. 37. GOOGLE ADWORDS in the U.S.: Google v. Rescuecom <ul><li>2 nd Circuit vacated and remanded a dismissal by S.D.N.Y. of Rescuecom’s claim that suggestion and sale of its trademark as a keyword was a trademark infringement </li></ul><ul><li>It may differ in other circuits, but signals end of defense that keyword sale is not “use in commerce” </li></ul><ul><li>Several subsequent class action suits filed against Google </li></ul>
    31. 38. GOOGLE ADWORDS in Europe: Google France v. Louis Vuitton ECJ C-236 -238/08 (March 23, 2010) <ul><li>Similar to Rescuecom, ECJ held keyword ads are “use” </li></ul><ul><li>But, “use” is by advertisers, not Google </li></ul><ul><li>Advertisers may be liable if use is misleading or vague </li></ul><ul><li>Google may have indirect liability under national laws if not entitled to safe harbors of E-Commerce Directive because maybe not passive role </li></ul><ul><li>Google “general Trademark complaint” policy purports to investigate use of registered marks in ad text and, in some jurisdictions, as keywords </li></ul><ul><ul><li>This may permit liability by Google in Europe where owners have advised ab initio of their registered trademark rights </li></ul></ul>
    32. 39. METATAGS— Hidden Use of Keywords in Web-Site Programming <ul><li>Initial Interest Confusion </li></ul><ul><ul><li>“ When a customer is lured to a product by the similarity of the mark, even if the customer realizes the true source of the goods before the sale is consummated” </li></ul></ul><ul><ul><li>MOVIEBUFF - Brookfield Communications, Inc. v. West Coast Entertainment Corporation, 174 F.3d 1036 (9th Cir. 1999) </li></ul></ul><ul><ul><li>Promatek Industries, Ltd. v. Equitrac Corp. , 300 F.3d 808, 812 (7th Cir. 2002) </li></ul></ul><ul><ul><li>Playboy Enterprises, Inc. v. Netscape Communications Corp. , 354 F.3d 1020 (9th Cir. 2004) </li></ul></ul><ul><li>Not fair use because bad faith, bait-and-switch </li></ul><ul><ul><li>Tdata Inc. v. Aircraft Technical Publishers , 411 F. Supp.2d 901 (S.D. Ohio 2006). </li></ul></ul><ul><ul><li>Gibson Guitar Corp. v. Paul Reed Smith Guitars, LP , 423 F.3d 539, 544 n.4 (6th Cir. 2005) </li></ul></ul><ul><ul><li>Initial interest confusion “derives from the unauthorized use of trademarks to divert internet traffic, thereby capitalizing on a trademark holder’s goodwill.” </li></ul></ul><ul><ul><ul><li>Australian Gold, Inc. v. Hatfield , 436 F.3d 1228 (10th Cir. 2006) </li></ul></ul></ul><ul><ul><li>North American Medical Corp. v. Axiom Worldwide, Inc. , 522 F.3d 1211 (11th Cir. 2008) </li></ul></ul>
    33. 40. Keywords in Social Media Profiles <ul><ul><li>Part of “identity creation” </li></ul></ul><ul><ul><li>Improves chances of your profile/page being found </li></ul></ul><ul><ul><li>What if you use Third-Party Trademarks as your keywords? </li></ul></ul><ul><ul><ul><li>Search optimization </li></ul></ul></ul><ul><ul><ul><li>Similar to Adwords cases? </li></ul></ul></ul><ul><ul><ul><ul><li>Use in Commerce? </li></ul></ul></ul></ul><ul><ul><ul><li>Similar to Meta-Tags? </li></ul></ul></ul><ul><ul><ul><ul><li>Trademark Use? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Is it deceptive, bad-faith? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Unfair competition/free riding? </li></ul></ul></ul></ul>
    34. 41. Risks to Attorneys of Utilizing Social Media for Marketing <ul><ul><li>Regulations on Attorney Speech </li></ul></ul><ul><ul><ul><li>Model/State Rules of Professional Responsibility </li></ul></ul></ul><ul><ul><li>Employment Issues </li></ul></ul><ul><ul><ul><li>Respondeat Superior </li></ul></ul></ul><ul><ul><ul><li>Employee Privacy </li></ul></ul></ul><ul><ul><li>Social Media Issues in Court </li></ul></ul><ul><ul><li>Disclaimer: Although I have had some minimal exposure to Employment Law issues and I have applied the Rules of Professional Responsibility in my practice in the field of Intellectual Property Law, Employment Law and general Ethics Law are not a substantial part of my practice. </li></ul></ul>
    35. 42. Regulations on Attorney Speech <ul><li>Constitutional rights </li></ul><ul><ul><li>First Amendment: Congress may make no laws abridging freedom of speech </li></ul></ul><ul><ul><li>However, States may regulate COMMERCIAL SPEECH </li></ul></ul><ul><ul><ul><li>Lawyer’s newspaper ad soliciting public response on judicial selection deemed not commercial speech because did not propose commercial transaction despite intent to generate new business (Texans Against Censorship v. State Bar of Texas (1995)) </li></ul></ul></ul><ul><ul><li>Most lawyer activity on the Internet constitutes commercial speech: </li></ul></ul><ul><ul><ul><li>Outlining capabilities of the firm </li></ul></ul></ul><ul><ul><ul><li>Giving history of firm’s achievements </li></ul></ul></ul><ul><ul><ul><li>Discussing experience of firm’s lawyers </li></ul></ul></ul><ul><ul><ul><li>Firm website seeking clients constitutes “advertising” </li></ul></ul></ul><ul><ul><li>But providing legal information may not be commercial speech </li></ul></ul><ul><li>ABA Model Rules (& corresponding State Rules) </li></ul><ul><li>Limits on Regulation </li></ul><ul><ul><li>Alexander v. Cahill (2 nd Cir., Mar. 12, 2010) </li></ul></ul>
    36. 43. Constitutional Limits on Regulation of Commercial Speech <ul><li>Alexander v Cahill (March 12, 2010, 2nd. Cir.) </li></ul><ul><li>Four-part inquiry to determine whether regulations of commercial speech are consistent with the First Amendment: </li></ul><ul><ul><li>Is this commercial speech protected by First Amendment - does it concern lawful activity and is it not misleading? If yes, apply Central Hudson test: </li></ul></ul><ul><ul><ul><li>Whether asserted governmental interest is substantial </li></ul></ul></ul><ul><ul><ul><li>Whether regulation directly advances the governmental interest asserted </li></ul></ul></ul><ul><ul><ul><li>Whether restriction is narrowly drawn </li></ul></ul></ul><ul><li>Ads portraying fictitious law firms are actually misleading; not protected by First Amendment </li></ul><ul><ul><li>But the other regulations are intended to protect consumers against potentially misleading ads </li></ul></ul><ul><li>The other content-based restrictions fail Central Hudson test: </li></ul><ul><ul><li>State has substantial interest in protecting the legal profession’s reputation </li></ul></ul><ul><ul><li>Ban on certain attention-getting advertising gimmicks doesn’t further state interest unless they are actually misleading </li></ul></ul><ul><ul><li>Measures are not narrowly tailored because they constitute “blanket bans” on categories of advertising that are only potentially misleading. </li></ul></ul>
    37. 44. The Rules of Professional Conduct <ul><li>ABA Model Rules </li></ul><ul><ul><li>Adopted by New York (April 2009): 22 NYCPR § 1200 </li></ul></ul><ul><ul><li>Adopted by Illinois: Article VIII </li></ul></ul><ul><ul><li>Similar rules adopted by California </li></ul></ul><ul><li>ABA Commission on Ethics 20/20 </li></ul><ul><ul><li>“ Technological advances and globalization have changed our profession in ways not yet reflected in our ethics codes and regulatory structures” </li></ul></ul><ul><li>Generally, Public and Permanent Nature of Social Media raises ethical issues </li></ul>
    38. 45. Existing Clients Confidentiality - Model Rule 1.6(a) <ul><ul><li>Ensuring reasonably secure means of communication </li></ul></ul><ul><ul><ul><li>Email generally ok (ABA Formal Op. 99-413) </li></ul></ul></ul><ul><ul><ul><li>Social Media probably not </li></ul></ul></ul><ul><ul><ul><li>“Cloud computing” e.g. Google docs </li></ul></ul></ul><ul><ul><ul><li>Access by the site proprietor to all information </li></ul></ul></ul><ul><ul><ul><li>Obligation to keep abreast of technological advances in security </li></ul></ul></ul><ul><ul><li>Disclosure of confidential relationship resulting from public list of contacts </li></ul></ul><ul><ul><ul><li>Also applies to supervised staff </li></ul></ul></ul>
    39. 46. Prospective Clients Model Rule 1.18 <ul><li>Confidentiality of information revealed </li></ul><ul><ul><li>Tweeting about lunch with a prospective client </li></ul></ul><ul><li>Disqualification from representation of adversary </li></ul><ul><li>Establishing The Attorney-Client Relationship </li></ul><ul><ul><li>General Information vs. Specific Advice </li></ul></ul><ul><ul><ul><li>“ Providing legal advice … involves offering recommendations tailored to the unique facts of a particular person’s circumstances … Lawyers wishing to avoid formation of attorney-client relationships through chat rooms should limit themselves to providing legal information ” </li></ul></ul></ul><ul><ul><ul><li>AZ State Ethics Op. 97-04 (1997): “lawyers should not answer specific legal questions from lay people through the internet unless…of a general nature and…advice not fact-specific” </li></ul></ul></ul><ul><ul><ul><li>N.Y.C. Ethics Op. 1998-2 (1998): “Lawyer…should carefully refrain from…general solution applicable to all apparently similar individual problems since slight changes in fact situations may require a material variance in…advice” </li></ul></ul></ul>
    40. 47. Solicitation of Prospective Clients Model Rule 7.3 <ul><li>“ A lawyer shall not by in-person, live telephone or real-time electronic contact solicit professional employment from a prospective client when a significant motive for the lawyer’s doing so is the lawyer’s pecuniary gain” </li></ul><ul><ul><li>In-person solicitation prohibited </li></ul></ul><ul><ul><ul><li>Chat-rooms considered analogous because in real time </li></ul></ul></ul><ul><ul><ul><li>Comment 3: permissible communications “can be permanently recorded so that they cannot be disputed and… shared with others…can help guard against statements…that might constitute false and misleading communications… </li></ul></ul></ul><ul><ul><li>Direct mail correspondence allowed </li></ul></ul><ul><ul><ul><li>E-mail considered analogous because private and recorded </li></ul></ul></ul><ul><ul><li>What about a tweet? Or a status update? </li></ul></ul><ul><ul><ul><li>Not entirely private </li></ul></ul></ul><ul><ul><ul><li>Not really direct </li></ul></ul></ul><ul><ul><ul><li>But not necessarily read in real-time </li></ul></ul></ul><ul><ul><ul><li>And there is a record </li></ul></ul></ul>
    41. 48. Unauthorized Practice of Law Model Rule 5.5 <ul><li>Providing legal services in other states, except “if federal law permits” </li></ul><ul><li>Disclose the state(s) in which attorney is admitted in order to avoid misperception by prospective client that attorney is licensed in his/her respective state </li></ul>
    42. 49. Information About Legal Services Model Rule 7.1 <ul><li>Lawyers shall not use advertisements that contain statements or claims that are false, deceptive or misleading. </li></ul><ul><li>Bates v. State of Arizona: State can not wholly ban attorney advertising, but can regulate false, deceptive or misleading advertisements </li></ul>
    43. 50. Referrals Model Rule 7.2(b) <ul><li>A lawyer shall not give anything or value to a person for recommending the lawyer’s services </li></ul><ul><ul><li>Beware of agreeing to trade recommendations </li></ul></ul><ul><li>Testimonials allowed if not excessive </li></ul><ul><ul><li>Not suggestive of future performance, especially with disclaimer (Alexander v Cahill) </li></ul></ul><ul><ul><li>Information posted on a “claimed” profile is an advertisement, whether written or controlled by the attorney or not (S.C. Ethics Advisory Opinion 09-10) </li></ul></ul><ul><ul><li>Public Relations implications </li></ul></ul><ul><li>Also, FTC Guidelines on Endorsements and Testimonials 16 CFR Part 255 </li></ul>
    44. 51. Attorney Advertising Model Rule 7.2(a) <ul><li>Attorney may advertise through written, recorded or electronic communications including public media (including email) </li></ul><ul><ul><li>Comment 2 permits public dissemination of information concerning: </li></ul></ul><ul><ul><ul><li>Name of attorney or firm </li></ul></ul></ul><ul><ul><ul><li>Address and telephone number </li></ul></ul></ul><ul><ul><ul><li>Kinds of services provided </li></ul></ul></ul><ul><ul><ul><li>Basis for fees, including prices for specific services </li></ul></ul></ul><ul><ul><ul><li>Payment and credit arrangements </li></ul></ul></ul><ul><ul><ul><li>Foreign language ability </li></ul></ul></ul><ul><ul><ul><li>Names of references </li></ul></ul></ul><ul><ul><ul><li>Names of regularly represented clients (with consent) </li></ul></ul></ul><ul><ul><ul><li>Other information that might invite attention of those seeking legal assistance </li></ul></ul></ul><ul><li>Websites, blogs, social media profiles (probably) = advertising </li></ul><ul><li>Some states require approval, but may not be possible in this context </li></ul><ul><li>Periodic records recommended </li></ul>
    45. 52. LinkedIn Answers <ul><ul><li>Someone asked: </li></ul></ul><ul><ul><ul><li>“ My nonprofit client is participating in the Hop-A-Thon® run by the Muscular Dystrophy Assn. Is it necessary to use the ® after the name of the program when referring to it on my client's website? Any way to properly avoid using ®?” </li></ul></ul></ul><ul><ul><li>An appropriate response: </li></ul></ul><ul><ul><ul><li>“ The ® need not be used next to every use of a registered trademark, but may be required by contract.” </li></ul></ul></ul><ul><ul><li>“ General information” preferable to “specific advice” </li></ul></ul>
    46. 53. Claiming Specialization Model Rule 7.4 <ul><ul><li>Not considered a “specialist” unless designated as such by an organization that has been approved by an appropriate state authority or that has been accredited by the [ABA] </li></ul></ul><ul><ul><ul><li>Exception: Patent attorneys </li></ul></ul></ul><ul><ul><li>Avoid the use of the word “expert” </li></ul></ul><ul><ul><li>Avoid references to specialty areas </li></ul></ul><ul><ul><li>List practice areas preferably with disclaimer </li></ul></ul>
    47. 54. The Twitter Example <ul><ul><li>What if someone tweets “Anyone know a good entertainment lawyer?” </li></ul></ul><ul><ul><ul><li>Conflicts of interest with existing clients – 1.7 </li></ul></ul></ul><ul><ul><ul><li>Confidentiality – 1.18 </li></ul></ul></ul><ul><ul><ul><li>Referrals – 7.2 </li></ul></ul></ul><ul><ul><ul><li>Solicitation; making real-time contact – 7.3 </li></ul></ul></ul><ul><ul><ul><li>Claiming specialization – 7.4 </li></ul></ul></ul><ul><ul><ul><li>Formation of attorney-client relationship – 1.18 </li></ul></ul></ul><ul><ul><li>SUGGESTED PRACTICE: </li></ul></ul><ul><ul><li>Try to email the person and take the conversation out of “real-time” contact </li></ul></ul><ul><ul><li>If you can’t email the person, then tweet them with a link to your website, or the website of your colleague </li></ul></ul>
    48. 55. Conflicts of Interest Model Rule 1.7 <ul><li>“Personal interest of the lawyer” </li></ul><ul><ul><li>Representation may be “materially limited” by posting a definitive legal position </li></ul></ul><ul><ul><li>However, lawyer may take opposite position in different cases </li></ul></ul><ul><ul><li>P.R. implications where clients are contacts </li></ul></ul>
    49. 56. Dishonesty Model Rule 8.4 <ul><li>Avoid Usernames that do not clearly identify you </li></ul><ul><li>Pretexting </li></ul><ul><ul><li>Having staff send a friend request to witness for opposing party to obtain information from profile </li></ul></ul><ul><ul><ul><li>Philadelphia Bar Assoc. Professional Guidance Committee Opinion 2009-02 (Mar 2009) </li></ul></ul></ul>
    50. 57. Social Media Issues in Court Model Rules 3.5, 8.2 and Others <ul><li>Ex Parte Communication : Avoid connecting with adversaries, jurors, witnesses, and judges </li></ul><ul><li>Social Media “friend request” violates order of protection because attempt to contact, even if refusable (People v. Fernino, 851 N.Y.S.2d 339 (NY Crim Ct 2008)) </li></ul><ul><li>Appearance of Impropriety : Whether judge may agree to being a “friend” of an attorney (Fl Jud Ethics Adv Comm Op 2009-20 (Nov. 17, 2009)) </li></ul><ul><li>Influence : Lawyers seeking cert pursuing posts on SCOTUSblog, which received over 100 hits from a Supreme Court IP address </li></ul><ul><li>Reckless statements about judge: Fine v. blog describing judge as “Evil, unfair witch” </li></ul><ul><li>Candor : Judge warned of discovering falsity of atty request via Facebook </li></ul><ul><li>Evidence : Indiana Supreme Court upheld use of Social Media page as evidence at trial (Clark v. State, 915 N.E.2d 126 (2009)) </li></ul>
    51. 58. The Employee’s Relationship with the Firm <ul><ul><li>Full disclosure of material connection to the firm: </li></ul></ul><ul><ul><ul><li>15 USC 41 (FTC Act s.5): Ban on deceptive trade practices </li></ul></ul></ul><ul><ul><ul><li>ABA Model Rule 7.2(c): Communications shall include the name and office address of at least one lawyer or law firm responsible for its content. </li></ul></ul></ul><ul><ul><li>Respondeat Superior </li></ul></ul><ul><ul><ul><li>Use of firm’s name on personal page may be extension of firm </li></ul></ul></ul><ul><ul><ul><ul><li>Within scope of employee’s general authority </li></ul></ul></ul></ul><ul><ul><ul><ul><li>In furtherance of employer’s business </li></ul></ul></ul></ul><ul><ul><ul><ul><li>In furtherance of objective for which employee was hired </li></ul></ul></ul></ul><ul><ul><ul><li>Liability of firm for defamation by Patent Troll Tracker Blog (Ward v Cisco (2007)) </li></ul></ul></ul><ul><ul><li>Employers can control employee activity </li></ul></ul><ul><ul><ul><li>First Amendment applies to Government, not private employer </li></ul></ul></ul><ul><ul><ul><li>EMPLOYER’S POLICIES </li></ul></ul></ul><ul><ul><ul><ul><li>grounds for termination </li></ul></ul></ul></ul>
    52. 59. Employee Privacy <ul><ul><li>Can employers monitor use by employees? </li></ul></ul><ul><ul><ul><li>39% look up profiles of existing employees </li></ul></ul></ul><ul><ul><ul><li>44% examine profiles of job candidates </li></ul></ul></ul><ul><ul><li>Common law intrusion on seclusion and wrongful discharge: may be difficult for employees to demonstrate reasonable expectation of privacy </li></ul></ul><ul><ul><li>Too much information about employee </li></ul></ul><ul><ul><ul><li>Learning that employee has disability from his Facebook page may result in claim that subsequent termination was result of discrimination in violation of Americans with Disabilities Act </li></ul></ul></ul><ul><ul><li>Suggested practice: COMPLIANCE MONITOR </li></ul></ul><ul><ul><ul><li>Contractually obligated not to reveal private information other than violation of firm policies </li></ul></ul></ul>
    53. 60. Limits on Employer Control <ul><ul><li>Employer can control the material posted by employees acting within scope of employment, but not outside </li></ul></ul><ul><ul><ul><li>Employers prohibited from taking adverse action against employees for engaging in concerted activity or discussing terms and conditions of employment ( National Labor Relations Act) </li></ul></ul></ul><ul><ul><li>Suggested Practice </li></ul></ul><ul><ul><ul><li>Monitor social media and employee gripe sites </li></ul></ul></ul><ul><ul><ul><li>Avoid reputational harm by being publicly responsive to complaints </li></ul></ul></ul>
    54. 61. Employer Attitudes <ul><ul><li>Ignorance / Recklessness </li></ul></ul><ul><ul><ul><li>Allow unregulated use of social media in the workplace </li></ul></ul></ul><ul><ul><li>Defiance </li></ul></ul><ul><ul><ul><li>Disallow use of social media in the workplace </li></ul></ul></ul><ul><ul><li>Cautious Embrace </li></ul></ul><ul><ul><ul><li>Educate and allow limited use of social media with clear Policies & Guidelines and an appropriately targeted Social Media Marketing Strategy in place </li></ul></ul></ul><ul><ul><ul><li> EMPOWERMENT </li></ul></ul></ul>
    55. 62. Policies & Guidelines <ul><li>Provide and require a disclaimer </li></ul><ul><li>Require employees to use personal id/email address </li></ul><ul><li>If speaking on behalf of the firm, identify connection </li></ul><ul><li>Require review and approval before any pages affiliated with the firm are created or updated </li></ul><ul><li>Restrict legal advice to reduce risk of attorney-client relationship </li></ul><ul><li>Avoid giving and receiving recommendations in exchange for any benefit </li></ul><ul><li>Avoid posting a definitive legal position adverse to clients’ interests </li></ul><ul><li>Comply with IP laws and require authorization for use of employer IP </li></ul><ul><ul><li>Use links instead of reproducing text </li></ul></ul><ul><ul><li>Avoid using business names and logos of clients without permission </li></ul></ul><ul><ul><li>Avoid using names or images of real individuals for commercial gain </li></ul></ul><ul><li>Require compliance with confidentiality policies </li></ul><ul><li>Monitor and address third party and employee comments </li></ul><ul><li>Appoint a compliance monitor </li></ul>
    56. 63. Standard Disclaimer <ul><li>This online material provides information only and is not a substitute for competent legal advice. T he use of the information set out in this material should not be taken as establishing any contractual or other form of attorney-client relationship between the attorney providing the information or the firm of _____ and the reader or user of this information. </li></ul>
    57. 64. Special Disclaimers <ul><li>Employee Social Media Profiles </li></ul><ul><ul><li>The owner of this profile is an attorney at the law firm of ______ , and is licensed to practice in _____ {states/country(ies)} . </li></ul></ul><ul><ul><li>Any postings associated with this profile are exclusively the views of the author and do not necessarily represent the positions, strategies, or opinions of the law firm of ____. </li></ul></ul><ul><ul><li>The hiring of an attorney is an important decision that should not be based solely upon postings, profiles, or other social media advertisements. Before you decide, ask me to send you some free written information about my qualifications and experience. </li></ul></ul><ul><ul><li>Any testimonials associated with this profile are not indicative of future performance. </li></ul></ul><ul><li>Invitations to Connect </li></ul><ul><ul><li>By requesting or accepting a request to connect, “friend”, or otherwise establish a direct link with this profile, you acknowledge that no attorney-client relationship is established in the absence of a signed formal Engagement Letter. If you are an existing client of the owner of this profile and/or his/her firm as evidenced by a signed formal Engagement Letter, you authorize the public disclosure of any relationship that may be implied by the connection established between your profile and this profile. </li></ul></ul><ul><li>Substantive Posts </li></ul><ul><ul><li>While I believe the information presented is accurate as of the date of original publication, changes occur frequently and often the laws and regulations are complex and/or are difficult to follow and therefore I cannot guarantee the accuracy of posted information, especially as to each individual situation, or be held responsible for any errors or misstatements or for any misunderstanding. </li></ul></ul>
    58. 65. Thank You <ul><li>Any Questions? </li></ul><ul><li>Matthew D. Asbell, Associate </li></ul><ul><li>Ladas & Parry LLP </li></ul><ul><li>212.708.3463 </li></ul><ul><li>[email_address] </li></ul><ul><li>We gratefully acknowledge the assistance of Ari Abramowitz, Caroline Camp, Ismari Cueto, and Chuck Bernstein in the preparation of this presentation. </li></ul>

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