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Asiedu r nr640_kickoffpresentation

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Asiedu r nr640_kickoffpresentation

  1. 1. 6/25/14 Chamberlain college of nursing PROJECT KICKOFF MEETING
  2. 2. Sponsor • Name: Dr. Toni Hebda • Phone Number: 724.809.3427 • Email Address: Thebda@chamberlain.edu
  3. 3. Project Management Team • Project Manager: Rita Asiedu • Phone Number: 3018066157 • E-mail Address: asabearita@yahoo.co.uk • Physical therapist: Nadine • Phone Number: 3012375312 • E-mail Address: ndziek@yahoo.com
  4. 4. Project Management Team • Occupational Therapist: Simone • Phone Number: 3014047674 • E-mail Address: • Surgeon: Dr. Nwaneri • Phone Number: 3016182800 • E-mail Address:
  5. 5. Kickoff Meeting Goals • Meet and Greet Team • Establish Communications • Appreciate how This Project Aligns With the Institution’s Mission and Goals • Discuss Key Factors for Success
  6. 6. Institution’s Mission • To develop and provide an electronic clinical pathway for knee replacement incorporating a standardized nursing language.
  7. 7. Establishing Expectations • Plan • Change Management • Risk Management • Communication Plan • Reporting Requirements • Closing Process
  8. 8. Senior Management • Importance of developing a total knee replacement pathway • Decrease the length of stay of knee replacement patients using a clinical pathway • Provide evidence based guidelines for the care/ management of total knee replacement patients • Provide an electronic means of documenting the progress of total knee replacement patients
  9. 9. Project Management and Planning
  10. 10. Project Management Objectives • Decrease the length of stay of knee replacement patients using a clinical pathway • Provide evidence based guidelines for the care/ management of total knee replacement patients • Provide an electronic means of documenting the progress of total knee replacement patients
  11. 11. Project Team Roles • Project Manager: • Deliver the defined project within a proposed budget, within a given time constraints and with quality results. • Prepare project plan and maintain management approval. Effectively coordinate the activities of the team to meet project milestones (Houston &Bove, 2007).
  12. 12. Project Team Roles • Nurse: • Gather nursing evidence based practice guidelines on knee replacement management pre and post operation. • Surgeon: • Provide Physician specific evidence based guidelines for knee replacement surgery. Also provide approved knee replacement procedure with specifics of antibiotic choices, preop test types, procedure times, PACU stay times and vital signs frequency.
  13. 13. Project Team Roles • Anesthesiologist: • Provide the anesthesia options available during a knee replacement • Physical therapist: • Provide/collect evidence based information on the types of physical rehab that promotes healing. • Occupational therapist: • Provide evidence available on the kinds of therapy necessary for patients after a knee replacement surgery.
  14. 14. Project Team Roles • Information systems analyst: • Analyzes designs and develops information systems to support project manager and acts as subject matter expert in project management technology (Houston &Bove, 2007). • Customize, configure and troubleshoot software to support project management methodology and practice (Houston &Bove, 2008). • Define and document technical requirements
  15. 15. Project Team Roles • Stakeholders: • Ensure that resources are available • Contribute to the success of the project by providing insight on the specifics of the project. • Perform any activity assigned to them (Nordmeyer, n.d)
  16. 16. Project Team Roles • Risk Management • Identifies and assess risk • Puts plan in place for if things go wrong • Decide how to reduce, transfer and avoid risk
  17. 17. Project Management Tools • Scope statement • Project charter • Gnatt chart
  18. 18. Project’s Key Milestones • Complete project objectives • Gathering information complete • Make an outline of the project complete • Put together the project on Microsoft Excel complete • Present project to stakeholders on second life complete
  19. 19. Meetings Weekly meetings with the nurse Monthly meetings with surgeon anesthesiologist, clinical analyst, occupational therapist, and physical therapist Weekly meetings with mentor/sponsor/stakeholder
  20. 20. Managing Change
  21. 21. Change is Expected • Meet federal requirement • Meet institutional mission
  22. 22. Change is Expected • "Change is hard because people overestimate the value of what they have—and underestimate the value of what they may gain by giving that up.” ~James Belasco and Ralph Stayer
  23. 23. Impact of Change • This change will enhance documentation
  24. 24. Managing Change • Potential • Actual
  25. 25. Risk Management
  26. 26. Managing Risk • Risk Manager • Identifies and assess risk • Puts plan in place for if things go wrong • Decide how to reduce, transfer and avoid risk
  27. 27. Communication Plan
  28. 28. Format Project Team Member/Stakeholder Communication format Report Prepared By Project Manager, Stakeholder and Team members Phone call (Conference call) Project Manager (Rita Asiedu) Surgeon Email Project manager Nurse Email/ Face to face Project Manager occupational therapist Email/ Face to face Project Manager
  29. 29. Format Project Team Member /Stakeholder Communication format Report prepared by Physical therapist Email/ face to face Project Manager Risk Manager Email Project Manager System Analyst Email Project Manager Anesthesiologist Email/ face to face Project manager Dr. Hebda Email Project Manager
  30. 30. Frequency • Surgeon : Monthly • Nurse: weekly • Physical therapist: Monthly • Occupational therapist: Monthly
  31. 31. Frequency • Anesthesiologist: Monthly • System Analyst: Monthly • Risk Management: Monthly • Dr Hebda (Sponsor): Weekly
  32. 32. Reporting Requirements
  33. 33. Types of Report • Project proposal • Project plan • Variance request • Status report
  34. 34. Frequency of Report • Weekly reports
  35. 35. Purpose of Report • Discus progress of the project • Update project stake holders on the progress on the project
  36. 36. Closing Process
  37. 37. End of Project • The pathway will be available on the EHR system • End users will be able to document in the EHR system without any difficulties
  38. 38. Input • Input from all team members • Time for Q and A
  39. 39. Positive Send-off to Kick Off the Project • Kudos to all team members for your help so far in the project

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